This Request for Supplier Qualification Supplier Qualification (RFSQ) is an invitation by the University of Guelph (University) to prospective Respondents to submit non-binding proposals to become part of a Qualified Supplier List for the provision of Academic Seating Products and Installation Services VOR, as further described in Section A of Appendix A - RFSQ Particulars. Currently when the Design, Engineering and Construction division of the Department of Physical Resources requires Academic Seating Products with Installation Services inclusive of inspection and warranty maintenance, it begins to a competitive procurement process to evaluate and select a supplier who provides the best value for the project. However this process presents challenges, mainly: a) Each competitive procurement event is time consuming, which affects each project timeline, while taking up precious department resources that could have been used elsewhere; b) Lack of consistency in the approach used to select supplier, leading to inconsistent results and product, including supplier's expertise and knowledge of the University, as well as the quality of service rendered; c) The process to engage suppliers differ from project to project, leading to potential negative experience for supplier and confusion for departments. d) Each competitive event starts off fresh, thus preventing the University to benefit from the standardization of products and services and the leveraging of economies of scale. e) Annual inspection and repair service inclusive with the installed base is of paramount importance to ensure the classrooms are all kept in working order. By obtaining a Qualified Supplier list for Academic Seating Products and Installation Services, the University is looking to achieve the following deliverables: a) To facilitate a standardized approach to secure expertise and resources on an as needed basis. b) Improve overall project lead-time (from concept to completion) c) Obtain the best value and cost savings for products and services. d) Take advantage of focused expertise and knowledge of latest trends and best practices to help develop and implement our Academic Seating strategy. e) Ensure work is completed to a high standard by the provided deadline by properly trained employees of the successful respondent. Subcontracting of this work will not be permitted. f) The successful respondents will be expected to provide high quality, professional product and installation services, specific to the needs of the University. g) Working with trusted supplier and installer to develop appropriate layout based on actual product saves time and errors to help meet critical schedules. h) Improve the consistency of installed product which effects overall performance, appearance and maintenance i) The University seeks a ten (10) year guarantee on products and service. j) The University also seeks on-site annual inspection prior to the Fall semester, repair and maintenance services to help ensure quality of experience in our classrooms. k) The University requires installation of product and guaranteed installation within the summer semester, thus ensuring classrooms are functional during key Fall and Winter semesters. SCOPE OF SERVICES / PRODUCT REQUIRED 1. Supply and install 5 to 20 Swivel seat tables with itemized price to add electrical 2. Supply and install full classroom over 60 seats, with itemized price to add electrical The term of the agreement(s) is to be for a period of three (3) years plus two (2) optional one (1) year terms. During the term of the agreement, successful Respondents will be selected to provide Academic Seating Products and Installation services, as required. All proposals submitted are to be in English only. Question Deadline 02/16/2024 at 2:00 PM ET Question will be received through electronically. Contact Information: GAVIN MACLEOD, macleodg@uoguelph.ca
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