This is a service / maintenance or supply contract in Cleveland, Texas. Contact the soliciting agency for additional information.

It is the intent of the proposal to determine the best possible cost without regard to any potential franchise fee or billing fees. All franchise fees and/or billing fees will be determined by the city and added to the base bid provided by Contractor. The services listed in this Request for Proposal and included addenda will be the basis for consideration for the award of basic solid waste disposal services and recycling. However, the City welcomes and encourages respondents to include a list of alternate services and fees above the minimum requirements listed in the Request for Proposal that are related to the basic services and fees requested. Any explanation, clarification, or interpretation desired by a proposer regarding any part of this RFP must be requested in writing from the City Secretary, arios@clevelandtexas.com before 5:00 PM, CST on February 8, 2024 All requests for information will be made in writing to City Secretary Alice Rios at arios@clevelandtexas.com. No direct contact with or lobbying of city management and staff, members of the RFP evaluation committee or the City Council will be permitted during the RFP process. If the City, in its sole discretion, determines that an explanation, clarification, or interpretation is required, such shall be issued in writing by addendum. Explanations, clarifications, or interpretations to the RFP made in any other manner other than writing by addendum are not binding upon the City, and proposers shall not rely upon such explanations, clarifications, or interpretations. Only written explanations, clarifications, or interpretations by addendum shall be binding. No proposer shall rely upon any explanations, clarifications, or interpretations given by any other method. Until final award of the Contract, City of Cleveland reserves the right to reject any or all Proposals, to re-advertise, or to proceed in the best interest of the City of Cleveland. The City of Cleveland, (hereinafter called CITY) invites proposals on the form attached hereto. Sealed proposals shall be submitted, including one (1) marked original, three (3) marked duplicate and one digital copy on a USB Drive utilizing the original forms and clearly marked with bid number and description. This form must be fully completed and signed by an authorized agent when submitted. Please do not use metal or plastic binding on Bids; staples, paper clips, binder clips and 3-ring binders are acceptable forms of binding. The name and address of BIDDER shall be marked on the outside of the submitted bid packet, as well as the bid number and name. Any variance in any item must be specified clearly under the Exceptions to Bidders Proposal by Bidder in order to be valid. Any exceptions may be just cause for disqualification. Any bid received after the time and date specified shall not be considered. February 8, 2024, 5:00 PM, CST :Deadline for submitting questions February 12, 2024, 5:00PM, CST: Deadline for final addendum March 4-7, 2024 :Finalist interviews (Tentative) March 19, 2024 :Award of contract by City Council May 1, 2024 :Commencement of services The Citys current contract for solid waste expires on April 30, 2024. Schedule changes or other addendums to the RFP will be published in the purchasing section of the City, and e-mailed to all individuals who have attended the preproposal meeting. It is the obligation of each proposer to make sure that it has received any and all addenda prior to submitting its proposal. The final addendum, if any, will be issued no later than 5:00 PM on Monday, February 12, 2024. The outside of the sealed envelope should be clearly marked 2024-01 Solid Waste and Recycling Services to the attention City of Cleveland, Alice Rios - City Secretary. Proposers may withdraw their proposal at any time prior to the date and time specified for the proposal deadline. A proposer may resubmit their proposal at any time prior to the proposal deadline, pursuant to the procedures and requirements stated herein. Once proposals are opened, no proposer may modify or withdraw their proposal. Until the final award by the City of Cleveland, the City reserves the right to reject any and/or all proposals, to waive any informalities or technicalities and to proceed otherwise when the best interests of the City will be realized. Costs incurred in the preparation of a proposal are the sole responsibility of the proposers. The contract awarded in response to this RFP will be for the provision of solid waste and recycling services to commence on May 1, 2024. Subject to the other terms of the contract, the term of the contract services to be performed shall be five (5) years five (5) months, ending September 30, 2029. The contract may be terminated after the passage of three (3) years upon one party giving the other one hundred eighty (180) days advance written notice. This provision in no way limits the Citys right to terminate the contract at any time during its term pursuant to the provisions set forth in the contract.