Purpose and Description of Services
Contractor shall furnish all labor, materials, tools, equipment and incidentals
necessary to load, haul and dispose of manure and bedding material from the
livestock barns, Cavalcade of Horses stables or other designated locations, during
the annual California State Fair, and for the horse racing backstretch area for the
State Fair Thoroughbred Horse Racing meet, on the grounds of the California
Exposition & State Fair (Cal Expo).
1. Equipment: Contractor shall be expected to employ at a minimum the equipment
listed below. Cal Expo must be satisfied that adequate and appropriate
equipment is owned by or will be available to prospective contractors. Prior to
award of contract, Cal Expo may require a prospective contractor to furnish
information substantiating the availability of such equipment.
a. Ten (10) double-axel tractor truck combinations, having minimum capacity of
100 cubic yards each, and including covers necessary for transporting of
materials; and
b. Two (2) clamshell loaders; or
c. Other equipment that will complete the removal of manure and bedding
according to the specifications of this contract.
NOTE: If bidder proposes to use a removal process other than one which
exclusively employs the equipment listed above, bid must be accompanied by a
description of such process, a history of its successful use, and a list of the
equipment to be used.
2. Contractor shall assume full responsibility for repairs to all equipment and shall
keep equipment in good working order at all times during the term of the contract.
3. Contractor is required to submit daily reports of material removed to designated
Cal Expo representatives for Livestock/Cavalcade and Horse Racing for approval
and signature.
4. Contractor shall be fully responsible for public safety and control, including
pedestrian and vehicle traffic, while performing services under this contract.
Contractor shall provide all labor, materials, tools, equipment and any other
safety devices as necessary. All measures enacted by the Contractor, or any
particular device requested at a certain location by Cal Expo, shall be approved
by Cal Expo without relieving the Contractor of his responsibility for public safety
and control at that point or any other location.
5. Contractor shall be liable for damage to Cal Expo's property and said damage
shall be replaced or repaired to the satisfaction of Cal Expo.
6. Contractor shall conform to use of the premises in a manner so as not to cause
interference with rights and privileges of any other contractor, exhibitor or
concessionaire of Cal Expo and shall cooperate with Cal Expo and/or other
contractors responsible for related activities such as refuse pick-up, insect
control, etc.
7. Contractor shall have a qualified representative available to Cal Expo at all times.
Said representative shall be responsible for operating requirements and
schedules.
8. Contractor's personnel shall, at all times, comply with all operational rules and
controls set forth by Cal Expo. Contractor shall furnish, upon request by Cal
Expo, a complete list of personnel used in the completion of this contract, along
with their experience in performing the job related to this contract.
9. Contractor is advised that all personnel requiring entry to the backstretch areas
of the horse racing facilities during a race meet may require licensing by the
California Horse Racing Board.
10.Contractor shall be responsible for securing all permits and licenses and shall
observe all federal, state, and local laws, rules and regulations applicable to the
services performed.
11.Recycling: Under this agreement no used bedding materials hauled off Cal Expo
grounds may be used in landfill operations. All materials shall be sent to an
approved recycling operation. Contractor shall supply Cal Expo with receipts for
each load hauled indicating the amount, type of waste, destination, and type of
recycling operation, i.e., composting. Receipts shall be grouped and sent to Cal
Expo's Recycling Coordinator at PO Box 15649, Sacramento, CA 95852. This
documentation is audited by the California Integrated Waste Management Board
(CIWMB). Contractor shall indemnify Cal Expo against any monetary penalties
assessed by the CIWMB for non-compliance based on any audit of materials
supplied by the Contractor under the terms of this agreement.
12.Events: Services are required for the following events.
a. State Fair Thoroughbred Horse Racing Meet
1) Services are required in the racetrack backstretch area July 1, 2024
through August 31, 2024.
2) The material to be removed will include horse manure and bedding (straw
and shavings) Questions due February 6, 2024, 5:00 PM
.webp)
