This is a service / maintenance or supply contract in Asheville, North Carolina. Contact the soliciting agency for additional information.

Valve Boxes, Extensions, Risers, and Lids for the City of Asheville Water Warehouse INTENT: Bid to establish a TWELVE MONTH CONTRACT with a vendor(s) to furnish the City of Asheville Water Warehouse with the following materials: VALVE BOXES, EXTENSIONS, RISERS AND LIDS. Firm pricing is requested for a minimum term of 12 months with the option to extend pricing for an additional(2) 12-month period(s) per the index provided in your bid response. Orders will be placed against the resulting contract on an as-needed basis. Minimum order quantities are identified for each item and should be available to the City within the requested delivery time. Delivery is requested as soon as possible after receipt of order. Quantities shown are an estimated 12-month requirement. The City reserves the right to adjust these quantities up or down, within reason, without penalty and further reserves the right to not place an order for any item during the term of the contract. Products proposed must meet specifications as established by the Water Resources Department for the City of Asheville for use in the Asheville Water Distribution System Questions are due by 3:00 p.m., Thursday, January 25, 2024. Questions and clarifications must be received by the City of Asheville in writing. All questions and requests should be e-mailed to waterwarehousebids@ashevillenc.gov The subject of the e-mail shall read "FBR WW0010-24 QUESTIONS/CLARIFICATIONS TO BID REQUEST ". If bid addenda are issued, they will be posted to this website no less than seven (7) days prior to the bid opening date. Each addendum will be identified by number. Bidders are urged to check this page prior to submitting a bid response to assure that they have obtained all addenda that may have been issued for the bid package in question. Bid addenda should be acknowledged (signed) and included with the bid response. Bid responses submitted without acknowledged addenda may be rejected. Any and all revisions to this document shall be made only by written addendum from the City of Asheville Purchasing Division. Therefore, no oral statements by any person shall modify or otherwise affect the terms, conditions, or specifications stated in this request for bids and proposals. The bidder is cautioned that the requirements of this bid can be altered only by written addendum and that verbal communications from any source are of no effect. If it becomes necessary to revise any part of the bid, a written addendum will be posted on the City's website for all bidders. Bidders shall acknowledge receipt of any amendment/addendum by returning a signed copy with their bid. All addenda are to become a part of the bid documents and subsequent contract award(s). The addenda must be signed and returned for the bid to be considered. The City of Asheville has adopted the Asheville Business Inclusion Policy to encourage women and minority businesses' participation in the public bidding process. The purpose of this outreach effort is to increase the likelihood of availability and utilization of MWBEs in the award of contracts. Bidders are hereby notified that this bid is subject to that Policy's provisions. Questions regarding the Asheville Business Inclusion Policy may be directed to the Office of Economic Development, City of Asheville, Post Office Box 7148, Asheville, NC 28802-7148 or by phone at (828) 259-8050 or by email abi@ashevillenc.gov. Bidders are invited to show proof of MWBE status, to include NC Office of Historically Underutilized Businesses or other MWBE certifications. If not already certified with the ABI Office at the City of Asheville, bidders are further invited to become certified with the City of Asheville as an MWBE vendor. Please use this link: ABI Certifications It is the Policy of the City to (1) provide minorities and women an equal opportunity to participate in all aspects of its contracting and procurement programs and (2) to prohibit any and all discrimination against persons or businesses in pursuit of these opportunities. Bidders are notified of a City policy that prohibits contracting with persons or firms who are delinquent in the payment of ad valorem taxes owed to the City of Asheville. The City of Asheville reserves the right to reject any or all proposals. If mail or delivery is delayed beyond the date and hour set for the bid opening, those bids will not be considered. All bids should be submitted in a sealed (glued/taped) envelope, the outside will be clearly marked with the bid number and the date and time scheduled for the opening of the bid. Hand Delivery of Bids: Bids may be delivered to the Purchasing bid drop box located inside City Hall at the Security Station. The drop box is labeled "Formal Bid Dropbox". No hand delivery of bids to individuals. Courier Delivery such as UPS or FedEx: All courier deliveries are to be addressed to City of Asheville 70 Court Plaza (Security Station) Asheville, NC 28801 Attn: "Andrew Carlson" Bid # FBR WW0010-24 Bidders to submit one (1) original bid package. When submitting multiple or alternate bids, each bid must be submitted in separate envelopes to be considered. The City of Asheville reserves the right to postpone bid openings for its own convenience. Please check electronically. Pursuant to the laws governing public contracts in North Carolina, the successful bidder's/vendor's response to this Request for Bids and Proposals and any addenda thereto, plus the issuance of a City of Asheville Purchase Order for the proposed goods and/or services shall constitute a binding contract. The City reserves the right to waive minor deviations to specifications, in its judgment, if to do so would be in the best interest of the City based upon NC General Statute 143-129. If there is a discrepancy between unit price and extended price, the unit price will prevail. The City reserves the right to: (1) contact a Bidder for clarification, and (2) solicit information from any available source concerning any aspect of a Bidder's response. All bids shall be made firm for no less than sixty (60) days following the bid opening date. Discount Terms are NOT a consideration in the award. Upon completion of bid evaluation, notification of award letter will be sent to the successful bidder followed by a purchase order.