Pavement Overlay and Maintenance Bids shall be submitted in a SEALED ENVELOPE with the label provided herein affixed to the front. The Board of County Commissioners of Calvert County, Maryland, noted hereinafter as Calvert County Government (or the officially authorized official), reserves the right to reject bids improperly labeled. The SEALED ENVELOPE shall also show the Contractor's name and address. All bids received before the time set for the opening of bids shall be kept secure. The bids shall not be opened or viewed, and shall remain in a locked bid box, a safe, or in a secured, restricted-access electronic bid box. If an ITB is cancelled, bids shall be returned to the Contractors. Necessary precautions shall be taken to ensure the security of the bid box or safe. Before bid opening, information concerning the identity and number of bids received shall only be made available to employees of Calvert County Government Procurement Office. Such disclosure shall be only on a "need to know" basis. If bid samples are submitted, they shall be handled with sufficient care to prevent disclosure of characteristics before bid opening. Changes to the Information for Contractors or Technical Specifications shall only be made in writing. Calvert County Government assumes no responsibility for verbal instructions or interpretations. Unless otherwise specified, all formal bids shall be binding for 120 calendar days following bid opening date, unless extended by mutual consent of all parties. Calvert County Government is tax exempt and all prices quoted shall be exclusive of any Federal or Maryland State Taxes. This includes Federal Excise Tax and any other Excise Tax applicable to any other equipment or accessories. However, taxes are required to be paid by the Contractor on all materials and equipment to be incorporated into the project. The Contractor is prohibited from using Calvert County Government's tax exempt number for any purchases. The right is hereby reserved to reject any or all proposals, and to waive informalities, as the interest of Calvert County Government may require. Initial written questions shall be due on or before Friday, February 23, 2024 by 2:30 p.m. (Local Prevailing Time) and final written questions shall be received on or before Monday, March 4, 2024 by 2:30 p.m. (Local Prevailing Time) Each bid shall be accompanied by a Bid Bond for five percent (5%) of the bid price. A certified check for five percent (5%) of the bid price, payable to the Calvert County Treasurer shall be accepted in lieu of a Bid Bond. Bids submitted without a Bid Bond or certified check shall not be considered. The Bid Bond or check of the Contractor to whom the Contract is awarded shall be forfeited to Calvert County Government as liquidated damages in case the Contract and surety are not executed within ten (10) business days after receiving the Contract for execution. Calvert County Government shall hold as many of the Bid Bonds or checks submitted with the proposal as it may deem fit until the execution and delivery of the Contract and surety, whereupon they shall be returned.
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