This is a service / maintenance or supply contract in New Rochelle, New York. Contact the soliciting agency for additional information.

The City of New Rochelle is requesting bids to provide Overhead Door Repair Service on an as needed basis. 2. Award of Bids -Awards will be made, if at all, to the "lowest responsible bidder" meeting the specifications. The City reserves the right to reject any and all bids or portion thereof, or any bids that are vague, incomplete or indefinite. 3. Withdrawal of Bids - The submission of the bid proposal shall constitute an irrevocable offer which shall remain in full force and effect until the bid proposals received by the City are either accepted or rejected. Proposals may be withdrawn at any time prior to the bid opening. 4. Bid Format - Bidders are advised to become familiar with all conditions, instructions and specifications governing this bid. Once the award has been made, failure to have read all the conditions, instructions and specifications shall not be cause to alter the original bid. All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and must be signed and dated. In the event of a discrepancy between the unit price and extension, the unit price will govern. No exceptions will be allowed with regard to errors made in the computation of a bid. Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not include any of these taxes when bidding or invoicing. Exemption certificates will be furnished upon request. 5. Substitutions -Any deviation from specifications or indicated brand shall be clearly stated and fully explained by accompanying specification sheets with submitted bid. Samples shall be supplied by the vendor, at no charge to the City, upon request. The City reserves the right to accept equals approved by it. If exception to indicated brand is not noted, bidder is required to deliver brand specified. 6. Delivery of Product -All delivery are to be considered inside delivery to locations as specified by the authorized City agent. All items must be guaranteed against faulty material and workmanship and delivered as such. Deliveries of incorrect or faulty items will be rejected and returned at vendors' expense. Failure to deliver within the specified time maybe cause for cancellation of the order. 7. Shipping Terms -Shipping terms will be considered F.O.B. Destination and without charge for containers, packing, etc., unless specified on the bid and the cost thereof quoted. 8. Collusion Clause -By submission of this bid, each bidder and each person signing on behalf of any bidder certified, and in the case of a joint bid, each party thereto as to its own organization, under penalty of perjury, that to the best of its knowledge and belief: A. the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor; and B. unless otherwise requires by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and C. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the city treasury is directly or indirectly interested therein, or in supplies materials and equipment to which it relates, or in any portion of the profits thereof. 9. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit bids. Terms of Contract The contract shall be awarded for a term of two (2) years with an option to renew the agreement for an additional two- (2) years in two- (2) year intervals upon mutual consent. Contract will commence on or about March 23, 2024. Scope of Work It is the City's intent to utilize the services of the awarded contractor on an as needed basis to provide all materials, labor and equipment for general and emergency overhead door repair service. Services will be required at various locations within the City of New Rochelle. The city personal will inform the awarded contractor if the repair is general or emergency for purposes of response time. In no instance will the City pay travel time or fuel surcharges. General Repairs Response time for general repairs will be within 24 hours during normal business hours. It is the expectation of the city for ordinary repairs to be completed within at least 4 hours of the start of the repair. Emergency Repairs Service will be required twenty-four (24) hours per day, seven (7) days per week with a maximum response time of two (2) hours with standard/ordinary parts ready to repair door. It is the expectation of the city for standard/ordinary repairs to be completed within at least 4 hours of the start of the repair. Repair Locations Locations that may require repairs include but are not limited to, the following: City Hall 515 North Ave. Fire Station # 1 45 Harrison St Police/Court Facility 475 North Ave. Fire Station # 2 170 Webster Ave. Central Garage 25 Industrial La Fire Station # 3 756 North Ave. Street Lighting Building 40 Pelham Rd. Fire Station # 4 155 Drake Ave. Marina Property 22 Pelham Rd. Fire Station # 5 496 Stratton Rd. Parks & Rec Garage 22 Plain Ave CNR Storage Facility 54 Nardozzi Pl CNR Fuel Station 91 Cliff S Any violation of the terms, conditions, requirements and/or non-performance of the contract shall result in immediate cancellation. The City shall have the right to cancel this contract upon at least thirty- (30) days prior written notice to the contractor of its election to do so.