The County shall not be responsible for Bidders not being able to upload their required information or submit in a timely manner. It shall be the responsibility of the bidder to submit bids that are responsive to all bid specifications and forms, including any updates, clarifications or addenda thereto that may be issued by the County prior to the bid submission due date directly to the Atlantic County Bid Portal. The County shall not be responsible for any erroneous pages or pages missing from the bid documents, if the bidder has obtained the documents from a source other than directly from the County Division of Budget and Purchasing or the Atlantic County Bid Portal, or if such forms are missing or altered due to bidder error, neglect or any other cause. If a bid security is required with the bid, the bidder must upload a copy of the certified check, cashiers check or bid bond in the amount of ten (10%) percent of the total price bid, but not in excess of $20,000.00, payable unconditionally to the County of Atlantic. The original document must be received by the County of Atlantic Purchasing Office no later than 5 business days after the close of bids. Each Bidder shall submit with the bid a certified check, cashiers check or bid bond in the amount of ten (10%) percent of the total price bid, but not in excess of $20,000.00, payable unconditionally to the County of Atlantic. Q & A Deadline:02/13/2024 11:00 AM CST If a Bid Bond is submitted, it shall include a completed and current Power of Attorney, a current Certificate of Authority and a current Surety Financial Disclosure that comply with the laws and rules of New Jersey, issued by a firm authorized to transact such business in New Jersey. All Bid Security, except the Bid Security of the three (3) apparent lowest responsible Bidders, shall be returned within ten (10) days after the opening of the bids, Sundays and holidays excepted, and the bids of such Bidders shall be considered withdrawn. After the awarding and signing of the Contract and the approval of the Contractors Performance Bond, the Bid Security of the remaining unsuccessful Bidders shall be returned within three days, Sundays and holidays excepted. If the successful Bidder fails to execute and deliver the Agreement and furnish the required Performance Bond within ten (10) days of the Notice of Award, the check or bond of the successful bidder shall be forfeited as liquidated damages and the County may annul the Notice of Award. AIA Bid Bond forms are not acceptable. Terms which limit recovery to the difference between the lowest bid and the second lowest bid are not acceptable. Failure to submit a bid guarantee as specified herein shall result in rejection of the bid. The County reserves the right to schedule an optional pre-bid conference, and/or site visitation. It is recommended to attend, and the scheduled date, time, and location would be indicated in the Advertisement for Bid. Additional site visits, depending on time available, may be scheduled by contacting the Division of Budget & Purchasing with contact information noted in Pre-Bid Inquires The County shall not be held responsible if a Bidder fails to receive any updates or addenda to this Bid, due to the failure of the Bidder to secure its bid documents directly from the County Division of Budget and Purchasing or the Atlantic County Bid Portal, or due to bidder error or neglect. The Bidder that is awarded a contract shall, simultaneously with the delivery of the executed contract, submit an executed performance bond in the amount of one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract. The surety on such bond or bonds shall be a duly authorized surety company authorized to issue performance bonds in the State of New Jersey The County reserves the right to issue Addendums, Modifications, Clarifications and Updates to this bid, and to add or remove materials, quantities, equipment, goods, services and divisions of Work, or parts thereof, or other components of the Work from the bid specifications or Contract Documents, as the County deems necessary to serve the Countys needs and interests. Bidders shall acknowledge receipt of any notice, modifications, revisions or addenda to the advertisement or to these bid documents that may be issued by the County in accordance with an acknowledgement form provided by the County. A written request for the withdrawal of a bid, or any party thereof, will be granted if the request is received by the County Purchasing Agent prior to the specified time of the bid opening. The award of the contract or the rejection of the bids shall be made within sixty (60) days of the date of receiving bids; unless written extensions are requested by the Purchasing Agent and accepted by the Bidder(s). All bid securities shall be returned immediately if all bids are rejected. The successful Bidder(s) to whom the award is to be made shall be notified by receipt of the contract or a written Notice to Proceed from the County department for whom the work is being provided. The County reserves the right to reject all bids, when the County determines that rejection of all bids is advisable to the extent that rejection of all bids is permitted under the provisions of the New Jersey Local Public Contracts Law. In addition, the County reserves the right to waive minor informalities or non-material exceptions in accordance with law .
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