Renovation of a municipal facility in Cambridge, Minnesota. Completed plans call for the renovation of a municipal facility.

The City of Cambridge, Minnesota is accepting quotes in response to this RFQ in order to find a qualified company to provide procurement of the listed audio/video equipment and installation of the equipment per the guidelines in this document. Our goals are outlined below: Replace the existing Crestron A/V system with a simpler solution Split the overhead speakers into 2 different zones Upgrade video elements to 4K Install dais & audience monitors Install 1 ceiling mounted camera for a wide shot of the dais to include everyone Integrate the camera and audio to use for meetings with remote Zoom participants The objective of this Request for Quote is to locate a source that will provide the best overall value to the City of Cambridge working within a tight deadline. While price is a significant factor, other criteria will form the basis of our award decision, as more fully described in the Evaluation Factors section of this Request for Quote below. The following submission guidelines & requirements apply to this Request for Quote: First and foremost, only qualified individuals or firms with prior experience on A/V installation projects with previous experience working with City Hall Council Chambers should submit proposals in response to this Request for Quote. Bidders must list a few projects that are substantially similar to this project as part of their response, including references for each. A price quote must be provided. This price quote should indicate the price or the equipment provided on the list and an overall price to complete the project, including labor and any small equipment items and cables that may need to be purchased to complete the project. Quotes must be signed by a representative that is authorized to commit bidders company. If you have a standard set of terms and conditions, please submit them with your proposal. All terms and conditions will be subject to negotiation. If you have questions or if further equipment will be necessary under your determination to complete the project you can contact mattw@northmetrotv.com. Include Evan Vogel at evogel@ci.cambridge.mn.us on any email communications. The scope of the project entails the complete upgrade of the audio and video equipment in the council chambers and control room of the City of Cambridge. The successful bidder will be responsible for acquiring & installing a fully functional and operating audio/visual system along with complete & accurate drawings of the plans. The criteria set forth below should be met to achieve successful completion of the project: 1. Replace the interactive Crestron Video System with a 4x4 4K HDMI Router. Video input signals need to come from 1. The presentation computer, 2. The 4K camera, 3. A Brightsign video player 4. HDMI cable from the podium. The video outputs that are needed will be 1. output to the seven dais monitors, 2. A separate output to the two hanging audience monitors and the large monitor on the council chamber wall, 3. An output to the video recording device, 4. An output to the presentation/Zoom meeting computer. The 4x4 Router should have a PGM mix input from the Biamp Tesira mixing the dais mic audio, the podium mic audio, along with audio from the presentation computer/Zoom meeting computer. (All audio inputs should be currently cabled and mixed in the Tesira. No additional cabling will be needed besides running a PGM feed to the Router. Updated configuring may be needed). 2. Install a Kramer Touch Control Panel to be used to switch sources at the dais. Ethernet connectivity is already supplied at the dais. 3. Split the council chambers speakers and the overflow room/city speakers into two different zones. The current DSP is a 12 input/8 output Biamp Tesira Forte AVB AI. This will need to be configured to separate the council audio speakers from overflow room speakers. The current Amp should be sufficient to supply two separate outputs but cabling may need to be installed or changed to accommodate the new infrastructure plan. Most of the audio inputs and outputs are already cabled and configured since we are keeping the audio infrastructure that is not listed as a part of the upgrade. 4. Replace the existing audio recorder. 5. Install a new video recorder. 6. 4K video signals will need to be converted to and from HDMI using video over ip encoder/decoders. The Cat 5 cabling for the 2 large audience monitors are already provided, along with the large monitor mounted at the side in the chamber room. 7. Cabling will need to be installed for the seven dais monitors. Sending one output from the 4X4 router to an HDMI Distribution Amplifier that will need to be installed below the dais countertop. Two or three access holes will need to be drilled for HDMI cabling to the monitors. Conversion equipment and Cat 5/6 cabling may be necessary from the router to the DA. 8. Installation of a 4K PTZ Optics robotic controlled camera and mounting will be required. Conversion and cabling will need to be installed to get the signal back to the router, and back to the camera controller. 9. Install a Brightsign 4K LS455 for use as city logo output. Cabling required to the Router. 10. Install a Magewell HDMI to USB Convertor for input video and audio from the router to the Presentation/Zoom meeting computer Equipment to be purchased 1. Kramer VS-44UHDA 4X4 4K Video Switcher 2. Kramer 10" Wall & Table Mount PoE Touch Panel 3. B2B Gear BG-DA-18G2 1x8 HDMI Distribution Amplifier 4. (6) Kanex Pro HDMI Cat6 4K Extenders 5. (1) Lightwire HDMI 4K De-embedder 6. PTZ Optics Move 4K Camera 7. Camera Controller for the 4K camera 8. Denon DN-900R Network SD/USB Audio Recorder with Dante 9. Hyperdeck Studio HD Plus 4K Recorder 10. Brightsign LS455 4K Display 11. (7) Viewsonic VX1655-4K 15.6" HDMI Monitors 12.(1) Magewell HDMI to USB 4K Plus Capture Device Quotes must remain valid for a period of 90 days. Award of Contract 03/05/2024 The City of Cambridge will rate proposals based on the following factors: 1. Responsiveness to the requirements set forth in this Request for Quote 2. Cost, including an assessment of total cost including labor 3. Ability to complete the project no later than March 29th, preference given to bidders that can complete the project sooner. 4. Technical expertise/experience of bidder and bidders staff 5. Relevant past performance/experience The City of Cambridge reserves the right to award to the bidder that presents the best value to the city as determined solely by the City of Cambridge Administrator, Evan Vogel at his absolute discretion