The City Council reserves the right to waive any informalities or minor irregularities; reject any and all
bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for;
accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal
which best serves the City. AWARD OF CONTRACT
20.1. Per Section 252.043 of the Texas Local Government Code;
20.1.1. In determining the best value for the municipality, the municipality may consider:
(a) the purchase price;
(b) the reputation of the Proposer and of the Proposer 's goods or services;
(c) the quality of the Proposer's goods or services;
(d) the extent to which the goods or services meet the municipality's needs;
(e) the Proposer's past relationship with the municipality;
(f) the impact on the ability of the municipality to comply with laws and rules relating to contracting with
historically underutilized businesses and nonprofit organizations employing persons with disabilities;
(g) the total long-term cost to the municipality to acquire the Proposer's goods or services; and
(h) any relevant criteria specifically listed in the Request for Proposals.
20.2. The City reserves the right to make an award on the basis of low line item, low total of lines items, or in any other
combination that serves the best interest of the City and to reject any and all Proposals or line items at the City's
sole discretion. For the purpose of evaluation, any item left blank will be deemed "No response".
20.3. The City reserves the right to accept any item or group of items on this Proposal, unless the Proposer qualifies
his/her Proposal by specific limitations and/or unless otherwise specified in Special Conditions.
20.4. A written award of acceptance (manifested by a City Ordinance) and appropriation mailed or otherwise furnished
to the successful Proposal results in a binding contact without further action by either party
20.5. Breaking of tie Proposals shall be in accordance with the Texas Local Government Code 271.901.
20.6. Although the information furnished to Proposer specified the approximate quantities needed, based on the best
available information where a contract is let on a unit price basis, payment shall be based on the actual quantities
supplied. The City reserves the right to delete items, prior to the awarding of the contract, and purchase said items
by other means; or after the awarding of the contract, to increase or decrease the quantities in accordance with
252.048 of the Texas Local Government Code. No changes shall be made without written notification of the City.
20.7. The City of Pasadena reserves the right to waive any formality or irregularity, to make awards to more than one
Proposer, and to reject any or all Proposals. QUESTIONS AND ADDENDUM
All questions that proposers wish to have addressed and that might require an addendum must be submitted
in writing to the Purchasing Department, Attn: Barbara Hamlett at 1149 Ellsworth Dr., Suite 400, Pasadena,
Texas, 77506, emailed to bhamlett@pasadenatx.gov or faxed to (713) 920-7938. Questions must be received
at least seven (7) days before the bid due date. If required, written addendum will be issued within four (4)
days to all proposers who have been sent a copy of this RFP as well as posted on the City of Pasadena website
and DemandStar.com. PLEASE NOTE: No portion of your proposal response can be sent via fax or e-mail.
All addendum issued must be signed and returned with Proposal. SITE VISITATION AND INSPECTION
It shall be the full responsibility of the Proposer to visit and inspect the sites prior to submission of a proposal.
No variation in price or condition shall be permitted based on a claim of ignorance. Submission of a proposal
is evidence that the Proposer has familiarized himself with the nature and extent of the work and any conditions
that may, in any manner, affect the work to be done, and the labor, materials, and equipment required.
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