This is a service / maintenance or supply contract in Sanford, Florida. Contact the soliciting agency for additional information.

Summary The purpose of this IFB is to establish a service contract with a certified Mechanical HVAC contractor in the State of Florida who shall provide HVAC related work for Seminole County (County) in a reliable and timely manner. The Contractor shall have the capability to service multiple locations throughout Seminole County at any given time. The majority of work under this contract will be HVAC replacement work for residential properties. The County reserves the right to make multiple awards in the best interest of the County. Question Submission Deadline:March 4, 2024, 5:00pm Service Requirements The Contractor shall provide all permits, labor, material, supplies, transportation, insurance, incidentals and equipment to repair, replace or install HVAC units; including associated ductwork; in residential properties. The scope of work may include, but is not limited to: Repair or replacement of compressor, condenser (coil, fan, or entire unit), evaporator (coil or unit), refrigerant lines and insulation, refrigeration reclamation and recharging, leak detection and repair; Services related to air handlers; Services related to air terminal devices and heating; Services related to controls, cooling towers, pumps, inverters, boilers, water heaters; Services related to HVAC; Repair or replacement of fan/blower motors and/or assembly, evaporator coil, valves or insulation, electric heater elements and associated components, drain pans, and associated actuators; Repair/replacement of associated starters/disconnects. If Contractor does not submit a quote for a particular job, the Contractor must submit a "no quote" and the reason for no bidding the job. If Contractor declines to submit a quote to the County five (5) times or more within a year period, the County might terminate the Agreement. Completion of the Work The Contractor acknowledges that time is of the essence to complete the work as specified in each Purchase Order. The Contractor agrees that all work shall be performed regularly and diligently at such a rate of progress as will ensure full completion thereof within the time specified in each and every Purchase Order. Overtime is not allowed unless authorized in writing by the Community Development Project Manager or designee. After the work called for in a Purchase Order has been completed, the Contractor shall provide the following information in writing to the Community Development Project Manager: Actual hours used to perform the work (by category of personnel); Date and time the work was initiated and completed; Contractor's certification that the work has been completed; Copy of signed-off permit(s); A detailed breakdown of the materials used to complete the work, including applicable recipients for materials used; Craftsman notes as to work performed and observations made. Acceptance of completed services will be accomplished by the Community Development Project Manager or designated County representative(s). Inquiries All Bidders should carefully examine the IFB documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the COUNTY'S e-Procurement Portal prior to the scheduled due date and time for submission. Failure to do so, on the part of the Bidder, shall constitute an acceptance by the Bidder of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the IFB documents including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, March 4, 2024. Written requests shall be submitted via the COUNTY'S e-Procurement Portal The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this IFB. If the Q&A deadline has passed, a Bidder may contact the COUNTY directly if necessary at mhall02@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.