This is a service / maintenance or supply contract in Vienna, Virginia. Contact the soliciting agency for additional information.

The purpose of this Invitation for Bid is to award an annual contract for construction, removal or maintenance of a variety of items within the Town, including but not limited to curb and gutter, sidewalks, trails, storm and sanitary sewers, water lines, paving, pavement milling, silt removal, retaining walls, underdrains, seeding, sodding, storm drainage channels, and other related miscellaneous items. The Town of Vienna reserves the right to reject any and all bids or to accept the bid(s) which, in its judgment, will be for its best interest. The Successful Bidder, upon their failure or refusal to execute the Contract within fifteen (15) days after they have received notice of the acceptance of their bid, shall forfeit to the Owner the security deposited with their bid, as liquidated damages for such failure or refusal. Every request for such interpretation should be in writing and submitted through Electronically or emailed to jerry.amacker@viennava.gov. To be given consideration must be received by 2:00 pm on Thursday, February 22, 2024. A. Each bid must be accompanied by (1) cash; or (2) a Cashier's Check or a Certified Check of the Bidder made payable to the Town of Vienna; or (3) a bidder's bond accompanied by a written guarantee by a surety company licensed to do business in Virginia and acceptable to the Owner. Upload in "Other Documents" question 13 in the Vendor Questionnaire. The amount of this bid security will be 2 1/2 % of the bid amount for bids of $100,000 or less, and 5% of the bid amount for bids greater than $100,000. For purposes of this provision, the amount of the bid shall be the Base Bid plus all positive amount alternates. The bidder's bond shall be issued by a surety company licensed to conduct business in Virginia and acceptable to the Owner. B. Said bid security is given as a guarantee that the Bidder will enter into a contract if awarded the Work and, in the case of refusal or failure to so enter into said contract, the security shall be declared forfeited to the Owner. Such security shall be returned to all but the three lowest Bidders within three days after the opening of bids and the remaining security will be returned within 48 hours after the Owner and the successful Bidder have executed the Contract. If no Contract has been awarded or the Bidder has not been notified of the acceptance of their bid, within forty-five (45) days of the bid opening, the Bidder may withdraw their bid and request the return of their bid security. If, at the Owner's request, the Bidder agrees to extend and maintain their bid beyond the specified 45 days, their bid security will not be returned. C. The Bidder's Cash, Certified or Cashier's Check or Bid Bond shall be accompanied by a written guarantee by a surety company licensed to do business in Virginia and acceptable to the Owner, that in the event a contract is awarded to the Bidder, said surety will furnish the required Performance, Labor and Material Payment and Guarantee Bonds, as required herein. 1. The period of this contract shall be from July 1, 2024 to June 30, 2025. This shall be considered the base year. Thereafter, this contract may be renewed, yearly, for up to four (4) additional years. This contract may not be renewed at the expiration of its term. 2. Multiyear contracts may be continued each fiscal year only after funding appropriations have been granted by the Town Council. In the event that the Town Council does not grant necessary funding, then the affected multiyear contract can, upon mutual agreement, be continued as specified until funding becomes available. The Owner expressly reserves the right to reject any or all bids, to waive any informalities or irregularities in the bids received, and to accept that bid which in its judgment, best serves the interest of the Owner.