It is the intent of these specifications to establish a thirty-six (36) month Indefinite Delivery/ Indefinite Quantity (ID/IQ) master agreement for the repair, parts, and general maintenance of overhead, bi-fold, and commercial doors located throughout the City. ID/IQ agreement is established when quantities of services and/or delivery schedules cannot be determined. Services under this agreement will be ordered on an as needed basis for the term of the agreement. The City has approximately 125 properties with overhead door systems and up to 50 bi-fold doors to be serviced under this agreement. These systems must be kept in optimum operating condition. The primary users of this contract include Fire Rescue, Water Utilities, Aviation, Building Services, Convention Center, Park and Recreation, Equipment and Fleet Maintenance, Police Department, and Court & Detention Services. As additional overhead door systems are installed, they will be serviced using this agreement. Additionally, more than 800 City owned buildings will require commercial door maintenance under this agreement. Pre-Bid Meeting: Download Teams | Join on the web Or call in (audio only) +1 469-217-7604,,114099760# United States, Dallas Phone Conference ID: 114 099 760# Find a local number | Reset PIN. From 11:00 AM to 12:00 PM. A pre-bid meeting will be held by the City whereby the bidders will have an opportunity to ask the requesting department(s) questions and/or obtain clarification. The pre-bid meeting will be the only time when bidder and requesting department(s) will communicate directly. Question Deadline 03/01/2024 at 5:00 PM CT. All communication associated with this project shall be address to the assigned Buyer. Bidders may submit their questions electronically. All questions shall be submitted electronically. The City will respond to all questions by way of addendum which will be posted as part of the solicitation. The City, its agents, and employees shall not be responsible for any information given by way of verbal communication. All bidders submitting bids through the electronically shall scan and upload a copy of their $100.00 bid security (sealed bid bond, certified check or cashier's check) as an attachment to their electronic bid. Original document(s) for the bid security shall be required from the recommended vendor(s) to be delivered to the city's purchasing agent upon request. Bid security shall be delivered to: Office of Procurement Services, 3rd floor, Dallas City Hall, Room 3FN, Dallas, Texas 75201. The bid security of recommended bidders will be retained until such time as the awarded bidder has executed the contract. If the awarded bidder fails to execute and deliver the contract within ten (10) days after the notice of award, City may annul the notice of award and shall be entitled to make a claim against the bid security. The bid security of recommended bidders will be retained until the contract is awarded and the contract becomes effective, or all bids are rejected, whereupon bid security furnished by all recommended bidders will be returned. The following documents should be submitted with your bid: - Copy of Bid Security ($100.00) Award Method Bid will be awarded by group to the lowest responsive and responsible bidder meeting specifications. Bidder must bid all lines within a group to be responsive. Bidder shall note lines that are at no charge or no bid (use "N/C", or "NO BID", etc.). The City reserves the right to award by line, by group or on a total basis depending on which is most advantageous to the City of Dallas. The City reserves the sole discretion to determine whether a solicitation response is responsive. City reserves the right to reject any or all bids and to waive minor irregularities or discrepancies in any solicitation response as may be in the best interest of City. Late bids will not be considered for award.
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