This is a service / maintenance or supply contract in Windham, Maine. Contact the soliciting agency for additional information.

The work includes the annual cleaning and routine scheduled preventative maintenance (PM) as listed in this RFP. This item should be bid as a total for all locations. The Department will not pay for mileage or any fuel surcharges. The State of Maine is seeking proposals for the annual cleaning, preventive maintenance, and response to service calls, when needed, for six Viessmann Boilers Model CA3B 6.0 located at Maine Correctional Center in Windham, Maine. Response to service calls is required 24/7/365. The Department plans to contract for annual cleaning and preventive maintenance for six Viessmann Boilers Model CA3B 6.0 at Maine Correctional Center in Windham, Maine. Additionally, the resulting contract will provide for 24/7/365 on-call service with a response time of two (2) hours at the location. The provider of the service will be required to maintain an inventory of critical parts. Requirements for the annual cleaning and preventive maintenance of the boilers/furnaces shall be per manufacturer's requirements and shall include, but not be limited to, brushing out the boilers and smoke pipes, and cleaning passageways, sealing up with furnace cement or high temperature silicone when completed. Natural gas or propane boilers and furnaces cleanings and inspections are required for heat exchangers, burners, condensate traps and vents. Some systems will require additional inspection and service if not functioning properly. Those items will be listed below. The cleaning service shall include replacement of the oil filter or filters, pump strainer and nozzles if applicable. When replacing the nozzles, check electrodes (replace if cracked porcelain or burnt electrode tips). Oil the circulator pumps and check couplings for proper operation. Air filters shall be replaced on all furnaces. When completed, all relief valves, and limit controls shall be checked to allow for safe operation. Check the pH value of the flue gas condensate (min.6.5) and the condition/fill status of the neutralization media. Replace as necessary. All questions must be received by the RFP Coordinator identified above by: Date: March 1, 2024, no later than 11:59 p.m., local time. Question & Answer Summary: Responses to all questions will be compiled in writing and posted on the following website no later than seven (7) calendar days prior to the proposal due date:. It is the responsibility of all interested parties to go to this website to obtain a copy of the Question & Answer Summary. Only those answers issued in writing on this website will be considered binding. Owner Rights: The Department also reserves the right to consider other reliable references and publicly available information in evaluating a Bidder's experience and capabilities. The Department, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in proposals received in response to the RFP. The Department reserves the right to communicate and/or schedule interviews/presentations with Bidders, if needed, to obtain clarification of information contained in the proposals received. The Department may revise the scores assigned in the initial evaluation to reflect those communications and/or interviews/presentations. Changes to proposals, including updating or adding information, will not be permitted during any interview/presentation process and, therefore, Bidders must submit proposals that present their rates and other requested information as clearly and completely as possible. The Department reserves the right to negotiate with the awarded Bidder to finalize a contract. Such negotiations may not significantly vary the content, nature or requirements of the proposal or the Department's Request for Proposal to an extent that may affect the price of goods or services requested. The Department reserves the right to terminate contract negotiations with an awarded Bidder who submits a proposed contract significantly different from the proposal they submitted in response to the advertised RFP. The Department reserves the right to reject any and all proposals or to make multiple awards.