This is a service / maintenance or supply contract in Barnstable, Massachusetts. Contact the soliciting agency for additional information.

Combined Synopsis-Solicitation for Commercial Products and Commercial Services RFQ: 36C24124Q0312, Alarm Monitoring and Maintenance Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03. This solicitation is set-aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25.0M. The FSC/PSC is 6350. The Network Contracting Officer (NCO) 1 New England is seeking to purchase Alarm Monitoring and Maintenance Services. All interested companies shall provide quotations for the following: Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Alarm Monitoring and Maintenance 12 Month $ $ 1001 Alarm Monitoring and Maintenance (Option Year 1) 12 Month $ $ 2001 Alarm Monitoring and Maintenance (Option Year 2) 12 Month $ $ 3001 Alarm Monitoring and Maintenance (Option Year 3) 12 Month $ $ 4001 Alarm Monitoring and Maintenance (Option Year 4) 12 Month $ $ STATEMENT OF WORK INTRODUCTION This service contract specifies that the contractor shall provide continuous security alarm system monitoring through the contractor s Central Monitoring Service over a dedicated phone line. This service contract also specifies that the contractor shall utilize the (6) existing Bosch Control Panel and Keypad systems installed in the indicated facilities supporting its application software and firmware via their own laptops. The contractor is to perform component inspection, preventive maintenance, and testing on an annual basis for each identified VA facility by providing all equipment, labor, and tools required to perform preventive maintenance services. Provide firmware updates to all components to provide continuous service and monitoring. The Providence VA Medical Center located at 830 Chalkstone Avenue, Providence, Rhode Island 02908-4799, Facilities Management Services requires annual inspection and test on several outlying facilities in the New England area. These facilities are leased by the Providence VA Medical Center and are identified below: Hyannis CBOC Facility Control Panel Dedicated Phone Line VA Primary Care Center 233 East Stevens Street Hyannis, MA 02601-3766 Phone: 508.771.3190 508.771.1844 Fax: 508.771.0940 Practice Hours: 0730 1600 Hours, Mon Fri Middletown CBOC Facility VA Primary Care Center One Corporate Place Middletown, RI 02842 Phone: 401.847.6239 401.847.7325 Fax: 401.847.8057 Practice Hours: 0730 1600 Hours, Mon Fri Eagle Square 1 IT Closet The Crawford Building 589 Atwells Avenue Providence, RI 02909-2472 Phone: 401.459.4760 401.521.0239 Fax: 401. Practice Hours: 0730 1630 Hours, Mon Fri Eagle Square 2 Control Panel Dedicated Phone Line The Uncas Building 1st Floor Eye Clinic 623 Atwells Avenue Providence, RI 02909-2472 Phone: 401.459.4760 401.751.1618 Fax: 401.421.0594 Practice Hours: 0730 1630 Hours, Mon Fri Eagle Square 3 The Uncas Building 3rd Floor 623 Atwells Avenue Providence, RI 02909-2472 Phone: 401.459.4760 401.421.0591 Fax: 401.421.0594 Practice Hours: 0730 1630 Hours, Mon Fri Eagle Square 5 & 6 The Uncas Building 1st Floor Audiology Clinic / Comp & Pen 623 Atwells Avenue Providence, RI 02909-2472 Phone: 401.459.4760 401.751.0198 Fax: 401.421.0594 Practice Hours: 0730 1630 Hours, Mon Fri This preventive maintenance contract is to include the service on all (6) existing Bosch security alarm systems and their associated components such as but not limited to: audio/visual components, batteries, cabling, communication links, control panels, detectors, door contacts, encapsulated connections, enunciators, environmental sensors, keypads, motion sensors, splices, wired and wireless panic buttons, and wiring terminal connections, whether above or below ground, interior or exterior to buildings on which they are located. The Providence VA Medical Center owns all the security alarm systems and their associated components in each facility and will specify in detail what components are covered and not covered by contract. Such items not covered will be an additional cost to the VA to maintain system operational standards as was intended by design. The costs associated with the repairs will be reviewed closely for competitive pricing as to establish a fair and reasonable price for replacement if necessary. The general intent of this scope of work is to ensure that all facility security systems are performing optimally as was intended by design under manufacturer s installation and operation specifications. Maintaining system integrity and reliability will effectively minimize down time and reduce the total cost of ownership associated with the cause and effect of system repairs and services. Please note: Additional security systems and field components may be added to the scope of work as new leased or owned facilities are obtained throughout the life-cycle of this contract. All attached existing components of the security system are included in this contract. SYSTEM DESCRIPTION The (6) security alarm system(s) are comprised of the Bosch B9512G 9412GV3/D7212GV2 Control Panel with 12Vdc/7Ah battery backup and signal backup utilizing the Digi-cell AnyNet Uplink module. A dedicated phone line is required for each alarm system per facility. For signal transmission integrity, reliability and redundancy, there is also a radio communications link with the current vendor. The VA requires a radio link with the successful bidder and equipment for this service will need to be provided by the vendor. The Bosch D1255/D1255B Alpha Keypads are utilized to arm/disarm motion sensors in specific zones and display system activity on door contacts, wired and wireless duress buttons and environmental sensors. The system will be monitored at all (6) aforementioned facilities on a 24 hour basis, 365 day a year. The current vendor has the existing installation codes that are directly or remotely used to program and modify programs for each Bosch Control Panel and will be provided by the VA. The alarm system(s) must provide for remote access to administer access to end users and their respective passcodes. The system must accommodate at least (100) end users per facility. Component ES1 ES2 ES3 ES5/6 CBOC-H CBOC-M Audible Device ADEMCO 747 2 2 2 2 5 2 Battery (12V/7Ah) 1 1 1 1 2 2 Control Panel - Bosch D7212G D7212G V2 D7212G V2 D7212G V2 D9412G V3 D7412G V2 D7212C Dedicated Phone Line 1 1 1 1 1 1 Door Contacts GE1078 6 5 4 5 10 4 Environmental Alarm 1 2 0 2 4 4 Glass Break DS1101 16 12 0 0 16 0 Input Points 26 26 16 12 46 32 Installation Date 01.05.2007 03.21.2008 08.15.2008 04.13.2011 10.01.2008 04.09.2008 Keypad Bosch D1255/D1255B 1 2 2 3 4 4 Motion Sensor Bosch DS835 1 6 2 7 6 5 Panic Button (Wired) 0 4 0 3 2 2 Panic Button (Wireless) 0 0 0 0 20 10 Radio Backup Coms 1 1 1 1 0 1 Refrigerator 0 2 0 2 4 4 Uplink 1500 Cell Coms 1 1 1 1 1 1 Users 100 100 100 100 100 100 Wireless Receiver AASI 1 1 1 1 1 1 Zones (motion sensors) 2 2 2 3 2 2 Zone Expander Bosch D8125D D8128D D8128D D8128G D8125D D8128D Note: Quantities are subject to change over the course of this contract due to changing requirements. Changes will be accomplished using contract mods and negotiated pricing will be adjusted to reflect any changes. REQUIREMENTS Qualification of Scheduled Preventive Maintenance Personnel: The contractor and their sub-contractors may assign qualified licensed electricians or fire & security alarm technicians to perform maintenance on these Bosch alarm systems, provided that they have sufficient knowledge of the existing system to include direct and remote authorized access. They must possess all as built drawings for the entire system to accomplish the required maintenance task and conform to requirements indicated in this Statement of Work. The contractor must support the Bosch Control Panels and Keypads. In addition, the Uplink Universal Cellular Backup and Radio Communications Backup must also be supported. Qualified technicians will be escorted as required to receive access to security alarm system components in areas of each facility. All contractors and their subcontractors must have sufficient access to control panels and field devices for inspection and testing purposes by authorized VA personnel. Qualification of vendor: The bidder shall have had five (5) years successful experience in maintaining Bosch Security Alarm Systems. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: Names and addresses of other clients and/or Government agencies and all personnel must hold a current state license on low voltage circuits as a minimum to install and work on all VA facility Security Alarm Systems. Background Investigations may be required depending on frequency of access to sensitive areas of all VA facilities. An escort from the VA will provide access for all work to be accomplished. Any contractor or sub-contractor employees assigned to perform modifications or repairs on any component of the VA Security Alarm Systems must have the appropriate documentation, licenses, tools, qualifications and the appropriate electronic access level to the system. All installation and modifications to system components must follow manufacturer s specifications No exceptions. All assigned personnel must also present themselves in a professional manner while on VA property and be courteous and cautious in a clinical or hospital environment. The contractor s inspection team shall consist of at least (1) technician with a cell phone to acknowledge all alarms produced while in the testing process with the Central Monitoring Service. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall notify the Central Monitoring Service of their scheduled visit and purpose. At no time shall any device be disabled on the system without prior notice to the COR and facilities coordinator. All inspections shall be scheduled in advance (48 Hours) for proper notification. All performance tests will be conducted using service forms that are legible and can be signed off. Failure to meet these minimum requirements will be cause for termination of contract. REFERENCES All equipment and individual components of the entire Security Alarm System (with the exception of field devices) shall be maintained in proper operating condition as specified by the manufacturers down to the component level and in accordance with National Consensus Codes, including but not limited to NEC and NFPA regulations, all pertinent Veteran s Health Administration Life Safety / Fire Protection Safety Code Regulations, and JCAHO requirements. Vendor must have proven access to original equipment, manufacturers (OEM) parts manuals and schematics to perform any service at all times. Vendors must provide their own OEM manuals and schematics, which must be available on site at the time of service or have access to equivalent replacement equipment manuals and cut sheets to perform any and all work on the entire system. All defective components replaced become the property of the vendor and disposal is their total responsibility to include recyclable and non-recyclable batteries. All contractors will supply a current copy of their battery recycling policy which will stay on file with the Contracting Officer or COR. Records Management Language for Statement of Work (SOW): The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. This is to include all security alarm system components such as: Batteries, cabling, conduit, control panels, electronic modules, electronic PCB s, enunciators, monitors, wiring, etc. Vendor will provide four (4) hours of mutually scheduled training on the proper and safe operation of the equipment. 6. DELIVERY Term of Contract: 07-31-2024 through 07-30-2025 with 4 additional option years Preventive Maintenance Personnel: (1) Qualified Technician / Visit Preventive Maintenance Visits: (1) Day / Year / Facility Provision of Maintenance Services: All routine preventive maintenance inspections shall be coordinated and scheduled through the VA Medical Center assigned COR. A minimum of 48 hours will be required to coordinate a scheduled visit for preventive maintenance inspections. This coordinated effort may be cancelled by the VA Medical Center if unexpected circumstances arise that would impair the mission of the VA medical center or endanger life/safety measures. All tests will be performed at the frequencies specified by the attached sample inspection and testing form indicated in the Test Frequency section of this Statement of Work. Contractor Preventive Maintenance Testing shall be scheduled in advance and in coordination with Clinical Services and site coordinator prior to the start of any security system related work at any of the VA Medical Center facilities. Hours of Coverage: This Statement of Work Contract covers services to the VA Facility Security Alarm Systems as specified: Monitoring Services - 24 hours per day, 7 days per week, and 365 days per year. Response Time: For all VA Facility requests, contractor shall provide a phone call-back by a qualified technician within (1) hour of a service request to the COR, or VA Police 24/7 365 days per year with no exceptions to this rule. Normal Scheduled Service - Normal Business Hours: 0700 1700 Hours Monday Friday (Excluding Holidays Contractor or VA Facilities) Emergency Service - Outside of business hours requires (4) hour response time Emergency Service - Material and Labor is to be provided under this contract agreement on specified items listed on page (12) of this document per GSA rates and pricing. Preventive Maintenance: System preventive maintenance shall be scheduled on an annual basis for each facility to ensure the integrity and reliability of the alarm system. Annual inspections will consist of testing all devices for proper operation. All batteries will be load tested for proper operating voltage and current. All wired and wireless duress/panic buttons and environmental sensors will be tested for proper mechanical and electrical operation to include identification and location of each device on the system and transmission to the Central Monitoring Service facility. In addition, a test signal will be sent to the Central Monitoring Service to verify proper transmission of the backup cellular, radio and wireless communications operation. All security control panel backup batteries will be replaced every (3) years and labeled with a date of installation. Technicians must follow the manufacturer s specifications on all system components to include but not limited to adjustment, battery replacement, calibration, cleaning, electrical connections, electrical safety testing, installation, lubrication, testing and replacement of faulty system components. The contractor shall maintain and test 100% of the entire security system infrastructure. The annual scheduled maintenance and inspection services do not include material costs in the event of a defective component(s) under normal wear and tear unless the component(s) are specified as covered under the contract or are still under an installation or manufacturer s warranty period. If components covered under this contract at no cost to the VA Medical Center are discovered as faulty or in need of repair while PM testing is being performed the contractor shall provide and repair all components and parts to include but not limited to: Batteries, conduit, electrical connections, electronic circuit boards, electronic modules, electronic sensors, enclosures, enunciators, face plates, power supplies, which are likely to fail under normal use at no additional charge. The VA Medical Center shall immediately address all issues and achieve corrective action if it is mutually determined that a system device or component is defective or has failed due to infrastructure assembly to the VA facility. Examples of this would be: electrical impulse, damaged door or door frame assembly, dirt, dust, sand or debris, impact, temperature, water, ice, steam or any other extreme environmental exposure to any security system component throughout the VA Facilities. All Performance Verification Testing (PVT) shall be completed to include a report of all tests and results. This will be in a formal copy from the contractor or subcontractor. All security system components tested shall be tested for their individual characteristics and in full compliance with manufacturer s specifications on an annual basis. All batteries shall be identified with professional labels (not hand written in ink) indicating date of installation. All batteries being replaced shall be removed from the VA facility and disposed of properly for certification purposes. The system equipment and all its components will be returned to the operating condition specified by the manufacturer. Preventive maintenance (PM) will be mutually scheduled in advance with contractor and COR. These (PM) inspection and tests will be performed on an annual basis mutually agreed upon by the VA COR and (PM) contractor. Guaranteed Uptime: A guaranteed uptime is achieved if 95% shall be maintained during hours of coverage to date: Uptime % = Productive Time - Downtime x 100 Productive Time Productive time is planned time of use of equipment. Downtime begins at time of first service call until equipment is returned to proper operating conditions. System failure reports shall provide the number of hours that the system is shut down or disabled. Parts and services not covered or excluded by contract: No additional work or installation of components will be performed without authorization from the Contracting Officer or Contracting Officer s COR. This will also include that an approved Scope of Work Proposal and estimated cost Purchase Order be in place prior to any additional work or services with the exception of emergency requests. Emergency requests would be identified as a malfunction of the system which would cause an interruption to the mission, threat to life safety or the prevention of damage to the VA Facility. In any event a written deficiency report or service report for authorization of any work or components outside the scope of this contract must be received prior to performance of work or payment will not be authorized. Components that are not covered by this contract will be purchased by the VA Medical Center. The contractor under the terms of this contract shall accomplish the full manufacturer s installation specifications and complete testing of these components in relation to the entire system for contractor and performance verification. All service reports shall identify the system before and after any work is performed. The VA Facility in advance may purchase critical components and have them available on sight in the event of an emergency situation for contractor use. Items covered under contract: Audio/Visual Components Replace if defective Label with date of Installation Batteries Replace every (3) Years Label with Date of Installation Control Panels Replace if defective Label with Date of Installation Keypads Replace if defective Label with Date of Installation Power Supplies Replace if defective Label with Date of Installation Radio Backup Replace if defective Label with Date of Installation Wireless Communicator Replace if defective Label with Date of Installation Zone Expander Replace if defective Label with Date of Installation Program modifications (users) and program software upgrades are covered under this contract. 7. PROGRESS AND COMPLIANCE Contractor is required to notify the COR, FMS Duty Officer, or VA Police upon arrival and departure of the VA Facility No exceptions. This is to include signing in and out upon arrival and departure with FMS during normal working hours 7:00 AM to 5:00 PM. Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property - No exceptions. After hours, contractor will be required to sign in and out with the VAMC Police and the FMS Duty Officer shall be notified. Upon completion of any visit, the contractor shall provide a clear and legible written field service report to the COR indicating the minimum information: Date of service Service Ticket Number Name of Technician Hours of work completed by indicating start and finish times Location of work performed (Building 1 - 2nd Floor, etc.) Status of Security System upon arrival Service performed; (adjusting, cleaning, installing, modifying, repairing, replacing, testing, etc.) Status of Security System after performing service List Parts installed, removed, repaired or replaced List any and all discrepancies by highlighting them on the report In addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and/or COR. 8. NOTES AND OTHER INFORMATION Security Alarm System - Disabling of Devices / System Shutdown Procedure: The contractor shall be solely responsible for coordinating and performing all necessary Security Alarm System shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA staff personnel. Notification in writing or verbal to the COR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Security System shutdown. This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities. The contractor is responsible for notifying: COR All specific details Clinical Staff (In area where work is to be performed) General purpose of visit to area FMS Duty Officer For after normal business hours Operators - Details of disabled devices and expected false alarms VA Police Details of disabled devices and expected false alarms Contractor is responsible for acknowledging their own produced alarms Notification will be provided before any security system component is disabled or shut down. Notification will be provided after the entire system has been properly restored to its normal operation as was intended by design. No life safety alarm will be disabled without notifying VA Personnel Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur. In such case the contractor will establish ILSM (Interim Life Safety Measures) that are completely approved by the COR and VA Police Operations. Any security alarm system shut down that will exceed 4 hours must be authorized by the COR or VA Police Operations. 9. TEST FREQUENCY FOR EACH FACILITY: All devices with the exception of batteries will be replaced if necessary. Batteries will be replaced every three years. All replaced devices will have labels affixed with the date of replacement. Audible / Visual Components Test Annually Batteries, Backup for Loss of AC Power Test Annually Control Panel Operation Test Annually Door Contacts Test Annually Environmental Sensors (Wired & Wireless) Test Annually Glass Break Sensors Test Annually Keypads Test Annually Motion Sensors Test Annually Panic Buttons (Wired or Wireless) Test Annually Wireless Communications Link Test Annually Wireless Receivers Test Annually Zone Expander Test Annually Program modifications (users) and program software upgrades are covered under this contract. 10. PROGRESS AND COMPLIANCE Contractor is required to notify the COR, FMS Duty Officer, or VA Police upon arrival and departure of the VA Facility No exceptions. This is to include signing in and out upon arrival and departure with FMS during normal working hours 7:00 AM to 5:00 PM. Contractor badges issued by FMS or VA Police shall be worn at all times while on the VA Medical Center property - No exceptions. After hours, contractor will be required to sign in and out with the VAMC Police and the FMS Duty Officer shall be notified. Upon completion of any visit, the contractor shall provide a clear and legible written field service report to the COR indicating the minimum information: Date of service Service Ticket Number Name of Technician Hours of work completed by indicating start and finish times Location of work performed (Building 1 - 2nd Floor, etc.) Status of Security System upon arrival Service performed; (adjusting, cleaning, installing, modifying, repairing, replacing, testing, etc.) Status of Security System after performing service List Parts installed, removed, repaired or replaced List any and all discrepancies by highlighting them on the report In addition, Contractor shall provide copies of preventive maintenance procedures, checklists, and test forms prior to commencement of contract to the Contracting Officer and/or COR. 11. NOTES AND OTHER INFORMATION Security Alarm System - Disabling of Devices / System Shutdown Procedure: The contractor shall be solely responsible for coordinating and performing all necessary Security Alarm System shutdowns and turning the entire system back on to normal operation. This is to be performed independent of assistance from VA staff personnel. Notification in writing or verbal to the COR at a minimum of 48 hours in advance is the minimum requirement for a coordinated Security System shutdown. This notification applies to all contractors and VA Medical Center employees as to the feasibility of a system shut-down in coordination with possible ongoing construction activities and other VA Medical Center priorities. The contractor is responsible for notifying: COR All specific details Clinical Staff (In area where work is to be performed) General purpose of visit to area FMS Duty Officer For after normal business hours Operators - Details of disabled devices and expected false alarms VA Police Details of disabled devices and expected false alarms Contractor is responsible for acknowledging their own produced alarms Notification will be provided before any security system component is disabled or shut down. Notification will be provided after the entire system has been properly restored to its normal operation as was intended by design. No life safety alarm will be disabled without notifying VA Personnel Contractors shall not be permitted to leave any: Battery, cable, component, control panel, detector, device, enunciator, sensor module, wire, zone, and disabled or disconnected overnight unless extenuating circumstances, such as failure of the system, should occur. In such case the contractor will establish ILSM (Interim Life Safety Measures) that are completely approved by the COR and VA Police Operations. Any security alarm system shut down that will exceed 4 hours must be authorized by the COR or VA Police Operations. (END OF STATEMENT OF WORK) The purchase order anticipated period of performance for the base year is: 07/31/2024 through 07/30/2025 with 4 additional option years. Place of Performance: Department of Veterans Affairs, Multiple Locations IAW aforementioned Statement of Work. Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services SEP 2023 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES FAR 52.252-1, Solicitation provisions incorporated by reference , FEB 1998 - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-7, System for award management , OCT 2018 FAR 52.204-16, Commercial and government entity code reporting , AUG 2020 VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business evaluation factors , OCT 2019 VAAR 852.215-71, Evaluation factor commitments , OCT 2019 FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services FEB 2024 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services NOV 2023 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES FAR 52.252-2 Clauses incorporated by reference , FEB 1998. - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-13, System for award management maintenance , OCT 2018 FAR 52.204-18, Commercial and Government entity code maintenance , AUG 2020 FAR 52.232-40, Providing accelerate payments to small business subcontractors , MAR 2023 VAAR 852.203-70, Commercial Advertising , MAY 2018 VAAR 852.219-75, VA notice of limitations on subcontracting Certificate of compliance for services and construction , NOV 2022 VAAR 852.232-72, Electronic Submission of Payment requests , NOV 2018 VAAR 852.242-71, Administrative contracting officer , OCT 2020 FAR 52.212-5, Contract Terms and Conditions required to implement statutes or executive orders Commercial products and Commercial services , JUN 2023 (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115 91). 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115 232). 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). 52.232 40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644). 52.219-28, Post Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O . s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation. The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products and commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91). (iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232). (v) 52.204-27, Prohibition on a ByteDance Covered Application. (JUN 2023) (Section 102 of Division R of Pub L. 117-328). (vi) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (vii) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (viii) 52.222-26, Equal Opportunity (SEP 2015) (E.O. 11246). (ix) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). (x) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). (xi) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) (xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (xiii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67). (xiv) (A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67). (xvi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67). (xvii) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989). (xviii) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022). (xix) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706). (xx) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). (B) Alternate I (JAN 2017) of 52.224-3. (xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note) (xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xxiii) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40. (xxiiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations. (END OF CLAUSES) FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services , SEP 2023 FAR 52.252-1, Solicitation Provisions Incorporated by Reference , FEB 1998 FAR 52.204-6, Unique Entity Identifier , OCT 2016 FAR 52.204-7, System for Award Management , OCT 2018 FAR 52.204-16, Commercial and Government Entity Code Reporting , AUG 2020 FAR 52.216-1, Type of Contract , APR 1984 FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation , JUN 2020 VAAR 852.209-70, Organizational Conflicts of Interest , OCT 2020 VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors , JAN 2023 (DEVIATION) FAR 52.212-2, Evaluation-Commercial Items , OCT 2014 All quoters shall submit the following: Price, Technical and Past Performance. All quotes shall be sent to the Contract Specialist, Michael Alvarado, michael.alvarado3@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, Technical, and Past Performance Price: Complete line items on Page 1 of this solicitation, which will be completed by the offeror. Technical: The offeror s quote shall be evaluated to determine if the contractor has the capabilities to provide quality supplies in a timely and efficient manner.A Meeting the Specifications in the Statement of Work. Sub-Contracting (if applicable): If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. Past Performance: The offeror s past performance shall be evaluated based on recency and relevancy. The offeror shall fill out the past performance questionnaire attached to this solicitation notice or submit a document similar in nature with projects similar in nature and scope, and must be within the past 5 years. **The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services , SEP 2023 (END OF PROVISIONS) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission of your questions shall be not later than 03/19/2024 at 1:00 PM EST and e-mail sent to Michael.alvarado3@va.gov. Submission of your response shall be received not later than 03/26/203 at 1:00 PM EST and e-mail sent to Michael.alvarado3@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Not accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Michael Alvarado Michael.alvarado3@va.gov 317-771-8176 Submission of your questions shall be not later than 03/19/2024 at 1:00 PM EST and e-mail sent to Michael.alvarado3@va.gov. The purchase order anticipated period of performance for the base year is: 07/31/2024 through 07/30/2025 with 4 additional option years.