This is a service / maintenance or supply contract in Naples, Florida. Contact the soliciting agency for additional information.

Purpose The purpose of this solicitation is to find responsible vendor(s) to provide doors (hollow metal and wood), frames, hardware, supplies, equipment, tools, and other related accessories, to be used at various sites throughout CCPS primarily by the Maintenance Department for routine and general upkeep of all existing facilities. The Bidder(s) shall abide by the minimum requirements set hereto. The primary vendors to supply door, frames, hardware, and supplies to CCPS will come from this bid. Contract & Term a. The contents of this solicitation and all provisions of the awarded the Bidder's submittal shall be considered a contract and become legally binding. A separate contract document, other than the purchase order, may not be issued. b. All prices bid shall be for a period beginning the due date and ending June 30, 2025. Contract may be renewed annually on expiration date of original contract. This renewal may be accomplished for up to two (2) times, provided the price schedule remains unchanged, or price decrease is set at a price acceptable to the vendor(s) and CCPS. The renewals will be for a two (2) year period, from July 1 to June 30. All renewals are contingent upon satisfactory performance by the Vendor and the availability of funds. Actions taken under this provision will be at the option of CCPS. c. The Purchasing Department will, if considering renewal, request a letter of intent to renew from the Vendor prior to the end of the current contract period. If needed, the contract will be extended ninety (90) days at the current pricing beyond the contract expiration date. The Vendor will be notified when the recommendation has been acted upon by the Board. d. In the event the resulting agreement is terminated, not renewed, or naturally expires, the Vendor agrees that CCPS may provide written notice to the Vendor retaining the services for a month-to-month basis on the same terms and conditions set forth in the agreement. Such month-to-month services shall continue until CCPS has established a new agreement. In any event, these services will not be required to continue for a period of time exceeding six (6) months. Scope & Description of Product(s) Doors, Frames, Hardware & Supplies The categories listed below are generalizations of the doors, frames, hardware, parts, equipment, and supplies CCPS may require under this bid. They are by no means all inclusive, nor is it a guarantee CCPS will require all items listed. Items are listed only to give the Bidders an idea of the type of merchandise vendors should carry in order to become a supplier to CCPS. The Bidder shall list the products on the bid sheet, it warehouses and is able to supply to CCPS. Please note that Bidders do not have to carry all the items listed below to be considered for participation of this bid. Doors, Hollow Metal - commercial, hollow metal, interior, exterior, louvered etc. Doors, Wood - commercial wood doors Frames - door frames, metal, and wood Moldings - door moldings Hardware - tools, hinges, knobs, closers, exit devices, repair parts, etc. Miscellaneous Items - other items associated with doors, frames, hardware, etc. Vendor(s) shall provide qualified services, service vehicle(s), the necessary number of employees, tools, equipment materials, labor, and equipment necessary to perform such services, at various sites located throughout CCPS. The Vendor shall comply with CCPS's specifications, guidelines and restrictions issued for each project/job. All work will include any and all services necessary from start to finish. Services and items are purchased on an "as required" or "emergency" basis and due to the wide-variance, unpredictability of the nature of the needs and restricted budgets, CCPS will not be obligated to any set dollar amount and therefore a contract award only guarantees a source of supply for services. CCPS can only estimate that the selected Vendor(s) may be required to perform services as the need arises at any given CCPS site, during the course of the contract. It is the Vendor's responsibility to be knowledgeable and familiar with and perform all services under this ITB which complies with all current federal, state, local laws, rules, and regulations. All services will be in accordance with any and all governing requirements and shall conform to all laws, ordinances, codes, rules, and regulations including state, local, and federal. Services shall comply with all governing codes and regulations and shall meet or exceed the accepted standards of the industry. Failure to abide will be cause for termination of the contract. NO STATEMENT WITHIN THIS DOCUMENT SHALL NEGATE COMPLIANCE WITH ANY APPLICABLE GOVERNING REGULATION. To find responsible vendor(s) to provide doors (hollow metal and wood), frames, hardware, supplies, equipment, tools, and other related accessories, to be used at various sites throughout CCPS primarily by the Maintenance Department for routine and general upkeep of all existing facilities. Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the School District shall contact the Purchasing Department at (239) 377-0047, at least five (5) business days prior to the scheduled opening or meeting. One (1) electronic copy of the submittal, including all documentation, in PDF format, must be submitted on a flash drive in a sealed envelope as described herein. Electronic submittal MUST contain manual signatures and initials in the appropriate areas. Please note the solicitation # and name of the bidder on the drive. If confidential materials are submitted, the bidder may submit a 2nd drive with confidential material and label with solicitation #, name of the bidder, and "CONFIDENTIAL". (Please note that it is not necessary to return every page of this solicitation with the submittal proposal; return only the pages that require information or signatures). All flash drive files shall be in a PDF document compatible with Microsoft versions dated between 2010 and 2013. Submittals may be hand-delivered to the Business Office, Purchasing Department, 5775 Osceola Trail, Naples, FL 34109, forwarded by United States Mail, or other delivery services available. CCPS disclaims any responsibility for bids forwarded by the U.S. Mail or other delivery service and received beyond the bid-opening deadline. Bids will be publicly opened in the Purchasing Department, read aloud, and recorded at the time and date indicated within ITB. Any request for interpretation or questions regarding the solicitation, whether technical, procedural, or otherwise, shall be made in writing and addressed to the respective Purchasing Department employee. Requests may be submitted by facsimile, electronic mail, USPS, or other regular mail delivery service as follows: CCPS Contact: Valerie Acuna Assistant Director, Purchasing Street Address: PURCHASING DEPARTMENT 5775 Osceola Trail, Naples, FL 34109 Fax Number: (239) 377-0047 Electronic Mail:purchasing@collierschools.com. All requests, questions, and inquiries shall be received at least seven (7) business days, unless otherwise stated within this solicitation, before the due date It is the responsibility of the bidder(s) to make sure they have all the addenda associated with this solicitation. Addenda will be posted electronically. Award The School Board or Purchasing Department reserves the right to award the contract(s) to the bidder(s) that it deems to offer the lowest responsive and responsible bid(s), as defined by this solicitation. The Board and/or Purchasing Department are therefore not bound to accept a bid based on the lowest price. Award will be made to the lowest responsive, responsible bidder whose bid represents the best overall value to CCPS when considering all evaluation factors that meet or exceed the minimum requirements of this solicitation. Pursuant to FS 287.05701, the School Board or Purchasing Department, in its decision to award this solicitation, will not request documentation of, consider, or give any preference based on, the bidder's social, political, or ideological interests. The School Board or Purchasing Department will award contract(s) based on bid pricing, qualifications, and references, as well as the bidder's ability to meet or exceed the minimum requirements of this solicitation. During the evaluation and review of the bid(s), CCPS may consider any information or evidence which comes to its attention. This information may be utilized in determining the bidder's capability to fully perform the services of this solicitation and/or the bidder's level of integrity and reliability that is required to assure satisfactory performance of any award or contracts produced from this solicitation. To be considered for an award, each bidder must fully complete the solicitation and provide all necessary documentation to fully demonstrate the bidder's capabilities and qualifications. Failure to complete the solicitation or supply the required documentation will be grounds for the rejection of the bid. CCPS retains the option of awarding a single contract, based on the overall low bid for all items, or awarding multiple contracts, based on the low bid per item, group of items, or any combination thereof. Furthermore, CCPS reserves the right to award primary and alternate vendors to ensure a source of supply is readily available. This solicitation does not commit the School Board to make an award nor shall CCPS be responsible for any cost or expense incurred by any contractor before the execution of a purchase order or contract agreement. The obligations of CCPS under the award of this solicitation are subject to the availability of funds lawfully appropriated for its purpose. All purchases are contingent upon available funding. All award(s) made as a result of this solicitation shall conform to applicable School Board Policies, State Board Rules, and State of Florida Statutes. CCPS reserves the right to award only a portion of the items and/or services specified if it is deemed to be in its best interest.