Renovation of a mixed-use development in Erie, Michigan. Conceptual plans call for the renovation of a educational facility.

April 1-2, 2024 . . . . . . . . . . . . . . . . Optional Bidder interviews April 3, 2024 . . . . . . . . . . . . . . . . Board of Education selects an Architect and authorizes the Superintendent to finalize a contract. April 22, 2024 . . . . . . . . . . . . . . Architect begins work. Questions Concerning this RFP Inquiries may be made to Kelli Tuller at the address above, via telephone at (734) 848-9304 or via email at ktuller@eriemason.k12.mi.us. Information about the District is available during business hours (8:00 a.m. - 4:00 p.m.) Scope of Services It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all services identified in this section, elsewhere in the RFP, and as set forth in the form of Agreement attached as Attachment "A." The District will consider alternate proposals. However, any alternate proposals must clearly indicate any activities that have been deleted and/or added from the requested scope of services. References to the "Architect," "Engineer," "Designer," "Bidder," "Proposer," "firm," or other similar term shall all be intended to refer to the entity submitting a response to this RFP. 1. Pre-Design Phase Services a. Conducting a full facilities review with the District and potentially the Construction Manager. b. Assist in developing a construction program and project scopes and establishing an estimated cost of each desired improvement in accordance with MCL 339.2011 (which cost estimating obligation shall continue after programming). c. Assist in determining the estimated cost of the desired improvements and in sizing the Project. d. Attend meetings and make presentations concerning the proposed Project. e. Assist the District in the development of the District's construction program and Project scope. 2. Design Phase Services a. Develop Preliminary Design including, but not limited to, Space Planning, Schematic Design and Design Development specific to the Project. b. Complete Final Design including, but not limited to, working drawings, specifications, cost estimates, prospective bidders list, approvals (State and local authorities), technical addenda and clarifications for all of the following, as applicable for each particular project: i. Landscape/Site Design ii. Structural Design iii. Architectural Design iv. Mechanical Design v. Electrical Design vi. Civil Design vii. Theater/Stage/Lighting Design viii. Acoustical Design ix. Technology Design and Procurement x. Energy Efficiency Design xi. Playground Design xii. Traffic Engineering c. Attend meetings with each committee to develop goals, explain options, and reach consensus on final plans. d. Provide copies of meeting minutes for distribution to appropriate staff and Board members. e. Review the construction schedule and recommendations for appropriate bidding categories and phases. f. Review an occupancy schedule to be implemented upon completion of construction. g. Produce and review projected cash flow schedules for all aspects of the Project. h. Review commissioning options with District and incorporate appropriate commissioning duties into the plans and specifications. i. Provide necessary cost estimates to satisfy statutory requirements and to permit the Architect to perform basic services. 3. Bidding Phase Services a. Complete bid package of all required construction documents and specifications, including reproduction of same. b. Develop the necessary advertising for bid document distribution. c. Assist District with creating all possible contractor interest in bidding and performing this work. d. Prepare and distribute construction documents to bidders. e. Participate in pre-bid conferences with all bidders for each division of work. f. Assist in evaluating bids in each work category. g. Participate in post-bid interviews with apparent low bidders. h. Develop award recommendations to District. i. Review all trade contracts and associated documents. j. Advise District as to necessary building permits and other governmental agency approval applications. 4. Construction Phase Services a. Provide on-site observation and supervision of construction in satisfaction of the requirements of 1937 PA 306 and 1980 PA 299, including supervision and site visits as necessary during the entire construction period. b. Continually monitor and update construction, construction draw, and occupancy schedules. c. Prepare change order requests, and receive District approvals. d. Review shop drawings and expedite the review process. e. Review payment and cost control procedures, including the following: i. Contractors' Schedule of Values ii. Contractors' Payment Application and Certification iii. Contractors' Sworn Statements and Waivers of Lien, if applicable iv. Purchase Order and disbursement Summaries v. Change Order Listings vi. Budget Cost Summary Reports f. Participate in progress meetings and provide progress reports of same. i. As needed, meet with the building principal to discuss any activities which may affect operations. ii. Weekly meeting with District representative and trade contractors. iii. Monthly meetings for planning, coordination, and payments with District administrators which will include status reports on the Project, budget, change orders, and allowances for reimbursable expenses. g. Prepare as-built drawings and record and review operating and maintenance manuals, warranties, guarantees, and Project directories. h. Ensure that all construction is completed as specified by the construction documents and meets all codes and regulations of agencies having jurisdiction. i. Provide review and coordinate Project commissioning, including but not limited to mechanical and electrical systems. j. Prepare punch lists, coordinate final inspections, and recommend District acceptance and occupancy. 5. Post-Construction Phase Services a. Assist in facilitating/requiring training sessions for appropriate employees regarding the operation and maintenance of technical equipment. b. Provide follow-up and call-back services for the duration of the longest warranty period covered by a contractor on the Project. c. Conduct a post-occupancy walk-through appropriately timed to address Project issues prior to expiration of applicable warranties. d. When requested, advise and assist the District with special and/or additional services beyond the scope of basic services.