This is a service / maintenance or supply contract in Hopewell, Virginia. Contact the soliciting agency for additional information.

The City of Hopewell seeks a qualified and experienced firm to provide professional environmental services relating to the Citys closed Sanitary Landfill (Permit No. 201). The City of Hopewell Sanitary Landfill, located in Hopewell, Virginia, is an unlined municipal solid waste landfill owned and maintained by the City of Hopewell. The City maintains a Phase II Monitoring Program in accordance with the Virginia Solid Waste Management Regulations (VSWMR). In addition, the Virginia Department of Environmental Quality (DEQ) approved Long Term Performance groundwater monitoring. The Offeror shall be responsible for managing the City's groundwater and landfill gas monitoring programs to ensure regulatory compliance in accordance with the facility permits. The permit is available for review at DEQ. The scope of work for professional environmental solid waste services includes the following: o Groundwater sampling, analysis, and reporting; o Landfill gas monitoring and system maintenance; o Installation of gas probes and monitoring wells (as needed); o Regulatory reporting, correspondence, and negotiation on behalf of the City; o Long Term Performance monitoring and reporting; o Development and implementation of processes needed to terminate post closure care; o Participating in City meetings; and o General solid waste consulting The City of Hopewell seeks a qualified and experienced firm to provide professional environmental services relating to the Citys closed Sanitary Landfill (Permit No. 201). The City of Hopewell Sanitary Landfill, located in Hopewell, Virginia, is an unlined municipal solid waste landfill owned and maintained by the City of Hopewell. The City maintains a Phase II Monitoring Program in accordance with the Virginia Solid Waste Management Regulations (VSWMR). In addition, the Virginia Department of Environmental Quality (DEQ) approved Long Term Performance groundwater monitoring. The active landfill gas extraction system is inspected on a quarterly basis and maintained as necessary. In addition, gas monitoring is conducted on a quarterly basis. 1. In order to be considered for selection, Vendors must submit a completere sponse to this RFP. One (1) original, two (2) copies, and a portable document format (pdf) version of the proposal shall be submitted to the City of Hopewell, Virginia. 2. In-person submission, enter the Municipal Building door marked Planning & Development Permitting Department door and request the receptionist to contact the City Clerk for bid submission. 3. Regardless of delivery method of proposal, the outside of each envelope must clearly indicate the following: (If Proposal is delivered by Federal Express, UPS, USPS Priority, etc. or any other means, the outside of each envelope must also clearly indicate): Office of the City Clerk Second Floor Municipal Building 300 North Main Street Hopewell, Virginia 23860 Closing Date of Proposal: April 18, 2024 Professional Environmental Solid Waste Services RFP #02-25 Nothing herein is intended to exclude any responsible firm or in any way restrict competition. The selection process will be competitive negotiation as outlined in Chapter 2A of the Code of the City of Hopewell, Virginia, and Section 2.2-4301 (Virginia Public Procurement Act) of the Code of Virginia. Period of contract shall run from July 1, 2024 through June 30, 2029. The right is reserved to extend this contract for one additional five-year term, to be mutually negotiated at a reasonable time prior to the expiration date; same to be agreeable to both the City and the Offeror. All Proposals submitted must be signed by an individual authorized to bind the Offeror. Proposals submitted without such signature will be deemed non-responsive, and will not be considered. The City of Hopewell reserves the right to cancel the RFQ/RFP, to award in part or in whole or reject any and all proposals deemed to be in the Citys best interest. The City may modify any requirements in the RFQ/RFP prior to the deadline by written notice to any Offeror requesting a copy of the RFQ/RFP. The City may modify the projects scope of services and required tasks during negotiation process with the successful Offeror. The City shall neither be obligated nor prohibited from awarding or amending any contract with the successful Offeror for services less than or greater than the scope of services contemplated in this proposal. If you desire not to quote on this invitation, please forward your acknowledgement of NO PROPOSAL. FAILURE TO COMPLY WITH THIS REQUIREMENT WILL BE CAUSE FOR REMOVAL OF YOUR COMPANYS NAME FROM THE QUALIFIED OFFEROR LIST. All documentation submitted with the proposal shall be included in a single bound volume. Elaborate brochures and other representations beyond those sufficient for presenting a complete and effective proposal are neither required nor desired. Proposals should be prepared simply and economically, providing a straightforward, concise description of the Offerors capabilities for satisfying the requirements of the RFP. Emphasis should be on completeness and clarity of content. Any information thought to be relevant, but not specifically applicable to the enumerated Scope of Work, may be provided as an appendix to the proposal. If publications are supplied by the proposer to respond to a requirement, the response should include reference to the document number and page number. Publications provided without such reference will not be considered relevant to the RFP. All proposals are subject to general terms and conditions hereby attached and will be rejected if not properly executed. Individual contractors must provide their social security numbers and other types of firms must provide their federal employer identification numbers in the payment clauses to be included in contracts. The City reserves the right to reject any or all proposals, to waive all informalities, and to reject any or all items of any proposal. All written questions must be received by the City no later than Friday, April 06, 2024. Responses to all written questions will be issued by an addendum before or by April 12, 2024. Questions regarding proposal submissions should be directed to the Citys Procurement Officer, Felicia Ashburn at fashburn@hopewellva.gov. Technical questions regarding this project should be directed to: Mr. Michael Campbell Director of Public Works 103 S. Hopewell St. Hopewell, VA 23860 Telephone: (804) 541-2295 E-Mail: mcampbell@hopewellva.gov In order to maintain equal access to information we request that you not contact anyone other than the individuals named above. If there are any changes to the scope of work, addenda will be issued by the Procurement Officer to all known participants. The method of Contractor Selection has not been Determined at this time.