Renovation of a municipal facility in Long Beach, New York. Conceptual plans call for the renovation of a municipal facility.

The City of Long Beach is requesting proposals from qualified and creative Engineering design firms for the investigation and preparation of a technical report, design, plans, specifications, construction administration and part - time inspection for the City of Long Beach City Hall Building Facade Rehabilitation project. The City of Long Beach, NY has issued a Request for Proposal for the City Hall Building Façade Rehabilitation. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 5% Women Owned Sub-Contracting Goal: 5% The engineering services required will include the following categories of work, as listed in the Scope of Services: Phase 1 Preparation of Technical Report Phase 2 Design (Preparation of Plans, Specifications and Contract Documents) Phase 3 Construction Administration Services Phase 4 Part-Time Construction Inspection The Consultant shall demonstrate that it has relevant experience in performing projects of comparable value and scope to the type contemplated by this RFP. Each Proposal shall be prepared concisely, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete, accurate, and reliable presentation. Number of Copies of Proposal Six copies of the proposal must be submitted to the City. The City of Long Beach City Council expects to select a firm for the Project (the Awardee) from among the respondents at the regularly scheduled meeting. Inquiries and Submission of Proposal Questions about the RFP and the submission of Proposals shall be directed in writing to Mr. Joseph Febrizio Commissioner of Public Works Department of Public Works -Room 404 City Hall One West Chester Street Long Beach, New York 11561 (516)431-1000 ext. 1011 (516)431-5008 (fax) jfebrizio@longbeachny.org & Conor Bogue Engineering Associate Department of Public Works - Room 404 City Hall One West Chester Street Long Beach, New York 11561 (516)431-1000 ext. 1011 (516)431-5008 (fax) cbogue@longbeachny.gov All Proposals must be received at the above address before the end of the submission period, either by hand delivery, courier or by certified mail in a sealed envelope, to the above office. The cost proposal shall be provided in a separate sealed envelope. Questions or requests for any clarifications about the RFP will only be accepted up until Friday, April 12th, 2024 5:00 pm. Longevity of Proposal A proposal may be withdrawn at any time prior to the date specified as the Submission Deadline. However, no Proposer may withdraw or cancel a Proposal for a period of forty-five (45) clays following the Submission Deadline, nor shall the successful proposer withdraw or cancel or modify the Proposal, after having been notified that the Proposal has been accepted by the City, except at the request of the City or with the Citys written consent. Selection of Awardee The City Selection Committee will evaluate each Proposal with emphasis on the following factors: Expertise and technical approach of the Proposal, explaining the degree to which the respondents interpretation of the work meets the needs and goals of the City (20 points) Demonstrated relevant experience in performing projects of comparable value and scope to the type contemplated by this RFP including familiarity with Federal, State, and Local requirements (20 points) References, reputation and strength of current team financials (20 points) Quality of the Proposal/ Understanding - adherence to Section III. Requirements (following) to include conciseness, clarity and readability (20 points) Scheduling to meet the timeline imposed (20 points) The Committee may opt to interview the consultant in a 15 to 20 minute interview. Final selection of the Consultant will be made solely by the City Council. Notwithstanding any other provisions of this RFP, the City reserves the right to select the respondent that best meets the requirements of the RFP, and not necessarily to the lowest priced proposal. Further, the City, reserves the right, for any or no reason and in its sole and absolute discretion, to (1) amend, in whole or part, (2) withdraw or cancel this RFP, and (3) accept or reject any or all Proposals prior to execution of the contract for the Project for any or no reason and with no penalty to the City. The City shall inform the Awardee that they have been selected by means of a Notice of Award issued by the City. Neither the selection of a respondent as the Awardee nor the issuance of a Notice of Award shall constitute a binding commitment on behalf of the City to enter into any contract with the Awardee, as any binding arrangement must be set forth in definitive documentation negotiated between and signed by the Awardee and the City. The City intends to enter into contract negotiations with the firm or firms selected, who shall be required to enter into a written contract (hereinafter, the Contract) with the City in a form satisfactory to the City Council, The terms of the Agreement will be similar to the draft agreement included herein in Appendix B. The City reserves the right to negotiate the terms and conditions of the Contract(s) with the selected Proposer(s), if any. These negotiations could include all aspects of services and fees. Neither the selection of a Proposer nor the negotiation of the Contract with such Proposer(s) shall constitute a binding commitment on behalf of the City to enter into a Contract with such Proposer(s), as any binding arrangement must be set forth in the Contract signed by both parties and is subject to all requisite approvals. The Consultant shall be prepared to start work within ten (10) days of notice of award, and must anticipate completion of plans and specifications to meet the following proposed schedule: Submit Technical Report Dec. 2024 Submit Draft/ Final Plans and Specifications: (50%,90%, 1 00%) Jan.-Sept, 2025 Advertise: Oct./ Nov, 2025 Bids Due: Dec, 2025 Award: Jan. 2026 Initiate Construction: Feb. 2026 Technical Proposal Submission and Necessary Qualifications Each Technical Proposal shall include a Cover Letter, Executive Summary, Technical Approach and a Qualifications Section. The method of Contractor Selection has not been Determined at this time.