This is a service / maintenance or supply contract in Tucson, Arizona. Contact the soliciting agency for additional information.

It is the intention of the Tucson Unified School District to procure HVAC Parts, Supplies, Equipment, and Repair Services for the district. In accordance with School District Procurement Rules in the Arizona Administrative Code (A.A.C.) promulgated by the State Board of Education pursuant to A. R. S. 15-213, bids for the material or services specified will be received by the Tucson Unified School District Project Contact: Aaron Canez Mechanical Manager Email: aaron.canez@tusd1.org Phone: (520) 225-4618 Procurement Contact: Kevin Oster Procurement Agent Email: kevin.oster@tusd1.org Phone: (520) 225-6094 TUSD consists of over 100+ schools, and administrative buildings which will require HVAC equipment, parts and vendor services to maintain cooling and heating efficiency. After the bids submitted in response to an invitation for bids are opened and the award is made the governing board shall make available for public inspection all information, all bids and all findings and other information considered in determining whose bid conforms to the invitation for bids and will be the most advantageous with respect to price, conformity to the specifications and other factors to be selected for the award. Please note the Bid Submission Deadline time. Bids will not be accepted after this programmed time. For example: If the Bid Submission Deadline time is 10:00am the deadline is a hard cut-off. A submission at 10:00:01 is late and will not be accepted. Also note the submission time is Local Arizona time. We do not observe Daylight Savings time Question Submission Deadline: April 3, 2024, 4:00 pm It is the intention of the Tucson Unified School District to procure a qualified contractor for HVAC Parts, Supplies, Equipment and Repair Service per plans and specifications documents. Specifications and specific requirements are included with this Invitation for Bid. For each specific requirement, indicate if your offer complies or how it deviates. Bidders are strongly encouraged to be specific in describing their services and supplemental information may be attached. Each supplemental entry must reference the section or specific requirement to which it applies. Items showing brand name or approved equal will permit Bidders of other brands to Bid them as alternates. However, the District will reserve the right to decide if alternates are equal. Bidder must indicate in the space provided if their product is an alternate by submitting name and detailed specifications of item Bid upon. Otherwise, it will be understood that the item Bid meets our specifications. Alternate products need to be submitted to the Procurement Agent at least 10 days before due date and time so that they can be reviewed and determined if they will be excepted. The district will post an amendment on the alternate system and if the district decided to approve or deny the request prior to the due date and time. The School District reserves the right to decide if alternates are equal and satisfy the School Districts needs. An alternate offer must include a listing of all areas where the item offered varies from the item specified; the manufacturers name, catalog literature, and detailed specifications on the item offered. Failure to include the required information on alternate offer may result in the offer being rejected as non-responsive. The decision of the School District as to whether an alternate or substitution is in fact equal shall be final. Samples may be requested by the School District for evaluation purposes. Samples will be provided at No Charge. Alternate System Guidelines and Warranty Requirements are mentioned in the attachment plans and specifications. Abatement: Attached is the Districts ACMI report for ______. If during the project, contractor discovers asbestos materials, they will be required to stop work immediately and notify the PM. Any abatement services needed will be the awarded contractors responsibility. Any abatement charges for any services will be presented to the PM via contract charge order request. PM will verify the requirement and sign off on the contract change order once abatement price has been agreed upon. Original PO will be revised to include the cost agreed upon by TUSD, and revised PO will be sent to contractor. Site Location: Vendor is expected to perform work at the following location: Multiple locations It is the intention of the Tucson Unified School District to procure HVAC Parts, Supplies, Equipment, and Repair Services for the district. Service To Include But Not Limited To: 1) Prompt delivery of supplies following receipt of purchase order per schedule in bid. 2) Prompt response to District inquiries regarding availability of stock, delivery time and other needs as may arise during the term of the contract. 3) Ability and willingness to advise District staff when special needs arise. 4) Ability and willingness to promptly investigate claims of defective and/or inferior quality and to make necessary adjustments. Investigations to include on-site response if necessary. 5) A periodic visit to the Purchasing Department from representative to provide service as required. 6) Acceptance of collect telephone calls by out-of-city vendors who do not offer toll-free numbers. 7) Response within 2 hours of a qualified service technician when notified of an emergency. 8) Itemized invoice for all HVAC Parts, Supplies, Equipment and Repair Services. Invoice will include PO number, technician names (printed) and site location (repair services only).