The purpose of this work is to retain maintenance and electrical services, as well as standard preventative maintenance visits for both the John Chavis Memorial Park and Pullen Park carousels. All maintenance, mechanical and electrical work shall fall in alignment with manufacturer as well as North Carolina Department of Labor (NCDOL) standards and guidelines. Deadline for Written Questions :March 25th City Response to Questions (anticipated) :March 28th Evaluation Meeting (anticipated) April 19th Interviews (if required) N/A Selection Announced (tentative) April 26th There is no required pre-proposal conference. The City of Raleigh (COR) is soliciting proposals from one or more firm(s) with which to contract for the following services: Draft a plan for and complete semiannual mechanical and electrical maintenance, as well as standard preventative maintenance on the Pullen Park and John Chavis Memorial Park carousels that fall in alignment with manufacturer recommendations and NCDOL requirements involving performance of work, maintenance and record keeping. This RFP will also be used for the purpose of maintaining a contract and funding for annual repair needs on both carousels throughout the entirety of the contract. This RFP is NOT related to the conservation of the carousel from an artistic and aesthetic standpoint.
Direct all inquiries concerning this RFP to:
Scott Mott
Historic Attractions Director
Email: scott.mott@raleighnc.gov All questions related to this solicitation must be submitted in writing (via email) to Scott.Mott@raleighnc.gov. Questions submitted via telephone will not be answered. The Contract shall have an initial term of one (1) years, beginning on the date of the Contract award (the Effective Date). At the end of the Contracts current term, the City shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two (2) additional one-year terms. The City will give the Contractor written notice of its intent whether to exercise each option no later than sixty (60) days before the end of the Contracts then-current term. In addition, the City reserves the right to extend a contract term for a period of up to 180 days in 90-day-or less increments. Project Approach: 1. Contractor shall develop and maintain a preventative maintenance schedule based off the manufacturer recommendations for both the Pullen Park and John Chavis Memorial Park carousels. All work shall be in alignment with manufacturer and North Carolina Department of Labor guidelines. See attached guides for most recent manufacturer recommendations for each carousel. 2. Contractor shall provide professional preventative maintenance and repair services for the Pullen Park and John Chavis Memorial Park carousels. Scope shall include semiannual inspections as well as preventative maintenance on all carousel mechanical and electrical systems.
3. Contractor will provide a minimum of two (2) site visits a year per carousel, approximately six (6) months apart on dates and times agreed upon by both parties. 4. For more comprehensive repairs, understood as repairs exceeding the scope of this contract ($15,000) the contractor may provide a quote for work on the Pullen Park and/or John Chavis Memorial Park carousels to be completed at an agreed upon time, or on an emergency basis as needed with an appropriate quote and approval of the work. 5. Contractor shall provide detailed reports, including cost schedule for all work to the Historic Attractions Director and PRCR Maintenance Manager. Reports should include a thorough explanation of remedied items, as well as repair methods and materials used.
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