All bids for the above items must submitted on the bid forms provided within the Bid
Specification Packet.
"Sealed Bids" must be on file with the Clerk of the Board prior to the opening date and time
as stated above. All Sealed Bids must be sealed and clearly marked on the outside of the
envelope as indicated "Annual Term Bid Group to be opened Wednesday, April 17,
2024". Sealed Bid envelopes not so marked are submitted at the risk of the prospective
Bidder and the County assumes no responsibility for the premature opening of same by any
County employee. Sealed Bids sent through the U.S. Mail are done so at the risk of the
bidder and should be addressed to the Harrison County Board of Supervisors, in care of the
Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd
Ave., Gulfport, Mississippi 39501. The County is NOT responsible for Sealed Bids that arrive
in the mail after the designated opening time. Sealed Bids may be delivered in person to the
Harrison County Chancery Clerk's Office in the First Judicial District Courthouse located at
1801 23rd Ave, Gulfport, Mississippi 39501 until 5:00 p.m., Tuesday, April 16, 2024 or the
Board Conference Room at the First Judicial District Courthouse in Gulfport, Mississippi on
Wednesday, April 17, 2024, prior to the opening time as listed above.
Ifthe agency is closed for any reason, including but not limited to: acts of God, strikes,
lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the
fact, fire, earthquakes, floods, or other natural disasters (the "Force Majeure Events"), which
closure prevents the opening of bids at the advertised date and time, all bids received shall
be publicly opened and read aloud on the next business day that the agency shall be open
and at the previously advertised time. The new date and time of the bid opening, as
determined in accordance with this paragraph, shall not be advertised, and all
Vendors/Contractors, upon submission of a bid, shall be deemed to have
knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be
received by the agency until the new date and time of the bid opening as set forth herein.
The agency shall not be held responsible for the receipt of any bids for which the delivery
was attempted and failed due to the closure of the agency as a result of a Force Majeure
Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its bid
by the agency prior to the new date and time of the bid opening. The Board of Supervisors
expressly reserves the right to accept or reject any or all bids or any part of any or all bids
based on a lowest and best bid determination. Ifthe bid documents request separate bids
on phases or items of a project, the Board of Supervisors reserves the right to accept or
reject any or all bids or any part of any or all bids based on a lowest and best bid
determination on each phase or item for which a separate bid is requested. The Board of
Supervisors reserves the right to waive informalities.
Bids may be held by the Board of Supervisors for a period not to exceed ninety (90) days
from the date of submittal for the purpose of reviewing the bids and investigating the
qualifications of bid submitters, prior to awarding of the Contract.
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