Swan Lake Golf Course Kitchen Equipment The City of Clarksville reserves the right, as its interests may require to reject any and/or all bids and to waive informalities therein. The City reserves the right to reject any and all bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional bids. Owner further reserves the right to reject the bid of any bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. The City may also reject the bid of any bidder if the City believes that it would not be in the best interest of the project/bid to make an award to that bidder. The City also reserves the right to waive all informalities not involving price, time, or changes in the work and to negotiate contract terms with the successful bidder. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time contracts of a similar nature, or a bid of a bidder who investigation shows is not in a position to perform the contract. All purchases competitively bid shall be awarded to the lowest and best bidder taking into consideration performance on prior projects, projected timeline of any deliverables and/or the quantities of the articles to be supplied, their conformity with specifications. A party wishing to file a protest shall post a protest bond in the amount of 2% of the lowest total cost bid / proposal received or a minimum of $2,500.00, whichever is greater, by the city at the time of filing a notice of protest with the City of Clarksville Purchasing Director. Protest bonds shall be in the form of a cashier's or certified check made payable to the City of Clarksville. If the Protest Review Board upholds the protest, the bond shall be returned to the filing party. If the protest is denied, the bond shall be retained by the City of Clarksville to recover the city's administrative costs, to include our expert witnesses and / or attorney's fees associated with the
bid protest. For additional information please contact John Hilborn at john.hilborn@cityofclarksville.com. A PDF of the plans may be requested by email. TCA 12-4-113 prohibits addenda to bid documents within less than 48 hours of a bid opening, and to require that questions concerning bid documents must be received no less than 96 hours before the bid opening date excluding weekends and legal holidays. All questions shall be in writing to the contact name provided. This shall not apply to the department of transportation contracts or any state or local agency contracts funded in whole or in part with state or federal highway funds. It is the responsibility of the vendor to check with the City to see if any addenda have been issued. A contract is anticipated to be executed within 14 days of the award of bid. All products must be delivered no later than May 1, 2024. The City is not responsible for mail that is not delivered in a timely manner by the United States Postal Service, any delivery service (i.e. UPS, FedEx, etc.) or emails that are sent by the City that end up in a vendor's spam or junk mail.
All bids/proposals must be returned by the date and time specified to 1 Public Square, Suite 301, Clarksville, TN. Completed sealed responses shall be in the hands of the Purchasing Department personnel by the date and time specified or it will be considered late. It is the vendor's responsibility to ensure that their bid/proposal complies with all requirements and is received by the Purchasing Department prior to the date and time of the official opening. The official time clock is on the wall in the Purchasing Department.
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