Preventive maintenance of all County-owned ice machines shall include
the purchase of water filters and air filters by the Contractor for installation.
The cost of the filters shall be included in the preventative maintenance fee
for each site and as described below. Services including but not limited to:
Clean and/or replace air filters, as needed (on air-cooled models.)
Clean and sanitize the water system, quarterly.
Clean the bin interior and unit exterior, quarterly. Schedule 24 hours in
advance for Ice machines to be turned off.
Mark date of filter replacement on the filter.
Maintain standardized filters to the extent as possible.
Check external filter system and change cartridges, bi-annual.
Check inlet water valve screens, bi-annual.
Conduct bearing and auger inspection on extruded ice makers, biannually.
Conduct a visual inspection of components, controls, and wiring for oil
spots, loose wires, loose fasteners, corrosion, etc. bi-annual.
Any internal filters not identified by the County, will not be included in
the preventative maintenance cost and will be charged as additional parts.
Price for all maintenance shall be itemized by machine. See price
sheet.
The County reserves the right to add and/or remove machines to
this contract. Additional machines pricing will be negotiated based
on the established rates of like machines.
Maintenance to be scheduled with the requesting department prior to visit.
Attachment A shows the Ice Machine at each location and the filter
identified at that location.
Repairs
In the event repairs are necessary, a written quote will be provided
and approved prior to work being performed.
The rates provided in the Itemized Bid Form are to be established as a guide
(not to exceed) Hourly Rates for labor.
Parts are to be at a not to exceed percentage rate over vendor cost. This
cost may be further negotiated by the County, if excessive.
Respond within 48 hours for non-emergency. Respond within 2
hours for emergency.
Replacement
Replacement equipment must meet the County's planned standardizing of
equipment.
Comparable brands and models are the only acceptable replacement ice
machines. The purchase price will be based on the Vendor's documented
purchase price plus the percentage indicated on the quote form. The County
has the right to further negotiate any rate submitted on the bid form or request
additional quotes for replacement equipment. A PRE-BID meeting will NOT be held for this Solicitation. The public is invited to attend this meeting.
One or more County Commissioners may be in attendance at meetings. The County does not discriminate upon the basis of any individual's disability status. This nondiscrimination policy involves every aspect of the Board's functions, including one's access to, participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act or Section 286.26, Florida Statutes, should contact the ADA Coordinator at: 863-402-6809 (Voice), or via Florida Relay Service 711, or by e-mail: hrmanager@highlandsfl.gov . Requests for CART or interpreter services should be made at least 24 hours in advance to permit coordination of the service. The initial term of the Contract shall be for three (3) years from the date of the Board approval. Upon mutual agreement of the parties, the contract may be renewed for three (3) one (1) year terms. Submissions received later than the date and time as specified will be rejected. The Board shall not be responsible for delays caused by the method of delivery such as, but not limited to; Internet, United States Postal Service, overnight express mail service(s), or delays caused by any other occurrence.
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