This is a service / maintenance or supply contract in Somersworth, New Hampshire. Contact the soliciting agency for additional information.

The City of Somersworth, New Hampshire is requesting bids from qualified contractors for catch basin cleaning and inspection services. The work will be scheduled with approval of the City and must be completed prior to July 1, 2024 GENERAL INFORMATION: The City of Somersworth, NH has approximately 1,500 catch basins in its storm water drainage system. The Public Works and Utilities Department is responsible for the operation and maintenance of the storm water system. The Department typically cleans between 200 and 250 catch basins per year depending on contractor unit pricing and budget availability. Cleaning operations shall begin no earlier than June 1, 2024 unless authorized in advance by the City of Somersworth and be completed on or before the end of July 1, 2024. Hours of operation will be Monday through Friday, 7:00 a.m. to 3:00 p.m. The City will provide the selected contractor with a map of the storm water system and indicate which structures are to be cleaned. The successful vendor will be provided a parking space and be allowed to leave his equipment overnight at the City of Somersworth Public Works Facility at 18 Lilac Lane to help facilitate timely daily operational activities. SCOPE OF SERVICES: Interested vendors shall provide a rate per catch basin for cleaning services to include all labor and equipment to perform the requested work. The vendor is responsible for supplying its own safety markings, signage, etc. The vendor shall supply "Work Ahead" signs or cones, and/or supply flashing lights to warn oncoming traffic of the work area. Vendor employees shall wear either blaze orange or fluorescent green or yellow vests. Safety equipment shall be provided by the vendor. Rates quoted must be firm through July 1, 2024. The vendor selected will be responsible for transporting catch basin debris to said dump site specified by the City of Somersworth Public Works General Highway Foreman for proper treatment and disposal. The City will provide one (1) Highway Division employee for assistance with locating basins, removing basin covers, and providing backup for documentation. SPECIFICATIONS: While there are various catch basin types, configurations, and sizes within the work area, pricing should be based on a catch basin that is eight feet deep from rim to the bottom of the basin. The bidder should assume that the standard catch basin has a two-foot sump, is four feet in diameter and the sump is filled with debris to the invert. All basins will likely deviate from that standard in terms of depth, construction, and quantity of debris in the basin. Some may have very little debris and others may be filled to the pipes and even to the rim of the basin. However, the bidder should build a price based on the standard size described, making allowances for deviations on the standard basin. It is the intent of the City to pay a single price per basin no matter how full or empty the basin is. Some basins have more than a two-foot sump and others may have no sump at all. The City of Somersworth will specify which basins are to be cleaned in the field and will focus on those that are more likely to have a significant amount of debris in them The contractor will be expected to remove all debris in the basin. The contractor will be responsible for cleaning catch basins within the City of Somersworth with the use of a "vactor" type catch basin cleaner. All equipment must be in good repair and proper working condition. Due to the inability to completely empty a sump of liquid and solids for inspection, clamshell style catch basin cleaners will not be considered for this bid. If it is found that the removal effort is damaging or degrading the integrity of the structure from which the material is being removed, the contractor shall stop immediately and bring it to the attention of the Public Works employee accompanying the contractor for guidance. The contractor will be paid for debris removal from the damaged basin, if active removal of material occurred. All intact structures shall be cleaned thoroughly so that the bottom of all sumps can be seen and all inverts will allow water to flow freely. No residual solids or liquids shall remain in a cleaned structure and shall be cleaned to the satisfaction of the Public Works Official accompanying the contractor. All collected material will be deposited in a location specified by the Director of Public Works or designee. The contractor will not be responsible for testing or ultimate disposal of such material, but is responsible for transporting all the collected material to the specified location. MISCELLANEOUS: Information shall be provided by the respondent specifying the methodology used for cleaning catch basins, the number of employees to be used in this activity, the type of equipment, general condition of same along with the year of manufacture. The vendor selected may be required to execute an Agreement for Professional Services, depending on the scope of services requested. The successful vendor will be required to submit a certificate of insurance, naming the City of Somersworth as additional insured, showing the following limits: a. Workmen's Compensation Insurance b. Commercial General Liability Limits of Liability Bodily Injury: $2,000,000 per occurrence $2,000,000 aggregate Property Damage: $500,000 per occurrence $500,000 aggregate c. Combined Single Limit, Bodily Injury and Property Damage $1,500,000 per occurrence - $1,500,000 aggregate The Contractor is responsible to comply with all Federal, State, and local laws and ordinances relating to Social Security, Unemployment Insurance, Pensions, etc. It is the responsibility of the successful vendor to ensure that each and every piece of equipment used in the City of Somersworth is inspected by the Somersworth Water Department for backflow prevention equipment. The point of contact is Mike Hoage, Chief Water Distribution Operator, who can be reached by email at at 603-692-6718 or at 603-692-4266. The vendor will be allowed to access water for their cleaning operation via a service hydrant at the City's DPW Facility located at 18 Lilac Lane in Somersworth. The vendor is asked to ensure that there is a City issued hydrant meter installed on the fire hydrant for the purposes of accounting for water used for this function by the Department. The Department of Public Works and Utilities will hold a pre- operations meeting with the successful contractor to review operational procedures, points of contact, schedules, safety standards, and other logistics. Deviations to the "approved" work schedule require written consent of the Director of Public Works and Utilities. Questions should be directed to Scott Smith, Finance Director at sasmith@somersworthnh.gov or by calling at 603-692-9504. The City of Somersworth reserves the right to reject any or all bids, to waive technical or legal deficiencies, and to accept any bid that is determined to be in the best interest of the City. The City of Somersworth also reserves the right to reject the bid of a bidder that has failed to perform properly or complete on time contracts of a similar nature. Bids must be submitted in a sealed envelope, and shall be addressed to the City at the address and to the attention of the official as outlined in the bid documents. All bids must be submitted prior to the specified date and time. Any bids received after the specified date and time will not be considered and will not be opened. Bids delivered via facsimile, e-mail, or any format other that within a sealed envelope shall not be considered. Bids will be publicly opened and read aloud at the time and place as indicated in the bid documents. Any bidder, authorized agent, or other interested party may be present. Bid Results After the bids are opened and read, the bid results will be available for the public. Bidders that desire a comprehensive list of the bid results may do so by attending the bid opening, or requesting such, in writing, to the Director of Finance and Administration. The award of a bid shall not be considered official until such time that a Purchase Order, fully executed contract, or an award letter has been issued by the City of Somersworth. No presumption of award shall be made by any bidder until such documents have been executed and are in hand. Verbal notification of award is not considered official. Any action by the bidder to assume otherwise is done so at their own risk and the City will not be held liable for any expense incurred by a bidder that has not received an official award. Pre-Operations Meeting The successful contractor will be required to participate in a pre-operations meeting organized by staff from the Department of Public Works & Utilities. The purpose of the meeting will be to review operational procedures, schedules, points of contact, and other logistics.