This is a service / maintenance or supply contract in Malone, New York. Contact the soliciting agency for additional information.

SCOPE: Franklin County invites sealed bids for approximately 21 grave liners (chests) for the Social Services Program for indigent burials. The quantity is an estimate only. Franklin County guarantees no minimum or maximum purchases or contracts as a result of award of this bid. METHOD OF AWARD: The contract, if awarded, will be to the lowest responsive/responsible bidder(s) in part or in whole who meet(s) all the terms of the specifications. The specifications are on an "either or" basis with two options. Franklin County reserves the right to choose whichever option is the lowest responsive/responsible bid from either option. Bidders need not bid on both items. Alternatively, if a bidder chooses to bid on both items, a separate bid form shall be used for each, and clearly marked as steel or concrete. Bids will be calculated on a total service cost. Mileage up to 35 miles per one way from the vendor's address specified to the Franklin County funeral home handling each case. A price per mile shall be provided for mileage to funeral homes within Franklin County that exceed 35 miles one way. There are to be no other charges or surcharges for fuel or delivery charges. For the purpose of bidding, the mileage rate for trips that exceed 35 miles one way will be applied to a multiplier, based on an estimated quantity of mileage required, to arrive at a lump sum for this bid item. This is an estimate for the purpose of bid evaluation only. The actual mileage necessary during the term of the contract may include all, part, or none of this amount. SPECIFICATIONS: Funeral Director will advise as to set up location, delivery and time frame. The choice of the funeral director is at the discretion of the client. Franklin County department of Social Services will notify, in writing, all Funeral Directors within the County of the awarded vendor. The Funeral Director will be responsible for obtaining the grave liners from the awarded vendor. In the event that a Funeral Director does not call the appropriate vendor, Franklin County will not assume any liability and will not pay any damages to the awarded vendor. Liners are to be ordered by the Funeral Director involved for delivery and set up in the cemetery and at the time as designated by the Funeral Director. Option 1: Cement grave liners to be supplied must meet the following requirements: Unfinished cement grave liner to be furnished o Constructed similar to those used for the regular commercial sales with sides 1-7/8" thick, bottoms 3" thick and top 4" thick. Prices are being requested for different widths: a separate price for grave liners including 30"- 34" and a separate price for 40". A price is also being requested for "cremation setups" in case it should be necessary. If a cremation requires burying, the funeral director may require a table to lift the urn up and material to cover the dirt. In the case of inclement weather, a tent may be required and is to be provided at no extra cost. Option 2: Steel grave liners to be supplied must meet the following requirements: 13 gauge steel meeting national cemetery requirements as a rigid outside burial container Equivalent to Clark Grave Vault Company Econo-Line A 30" width steel grave liner would have approximate inside dimensions of 85.75" x 30" x 23.75" and exterior dimensions of 87" x 31.75" x 25.25" Weight approximately 300 pounds Handles on cover Prices are being requested for different widths: one price for 30"-34" and one price for 40". A price is also being requested for "cremation setups" in case it should be necessary. If a cremation requires burying, the funeral director may require a table to lift the urn up and material to cover the dirt. In the case of inclement weather, a tent may be required and is to be provided at no extra cost. CONTRACT PERIOD: Contract will be from May 1, 2024 to April 30, 2025. It is the vendor's responsibility to read the attached specifications and general conditions, which outline bidding rules of Franklin County. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said general conditions. Vendors must include the following completed forms with their proposals: Non-Collusion Bidding Certification General Information Sheet Vendor Reference Sheet Iran Divestment Act Affidavit of Individual or Entity Franklin County Disclosure of Interest Form W-9 Addenda Acknowledgment/ Bidder certification These forms must be properly executed and submitted with the proposal. All bids received after the time stated above may not be considered and will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of Franklin County. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. QUESTIONS: 04/04/2024. Formal requests for clarification or questions regarding the terms of this bid should be directed in writing to Joel Perry, Assistant Purchasing Agent at joel.perry@franklincountyny.gov or by fax to (518) 483-0141. Any information given to a Bidder in response to a formal request will be furnished to all Bidders as an addendum to this solicitation, if such information is deemed necessary for the preparation of the bid, or if the lack of such information would be detrimental to the submission of uniform bids. The addendum(s) will be sent via email or fax to all prospective bidders who have received the bid documents and these amendments will be binding on them. Addenda will also be posted electronically. If you didn't obtain your bid documents from the purchasing department directly, it is your responsibility to check the website periodically for any updated information. Only such addenda when issued by the County Purchasing Department will be considered as being binding on the County. Verbal explanations or instructions given by a County employee to a Bidder in regard to this solicitation shall not be binding on the County, and shall be considered informal unless confirmed in writing by the Purchasing Department. The County will issue no response to any request for clarification received within five (5) days of the proposal due date. Franklin County reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award. The County Purchasing Agent for the County of Franklin reserves the right to waive any and all formality or to reject any or all bids.