Pre-Proposal Meeting: 2 p.m. March 14, 2024
Questions Due Date: 3 p.m. April 2, 2024 Direct Inquiries to: Environmental Engineering Supervisor Bryant Green, PE bryant.green@hillsboroughnc.gov Proposals Due Date: 3 p.m. April 9, 2024 In accordance with N.C. General Statute 143-64.31, the Town of Hillsborough ("town") is soliciting
proposals from qualified vendors for professional engineering services to confirm design conditions,
conduct preliminary evaluations and surveying; prepare complete design plans, calculations, and
specifications; assist with easement acquisition; prepare permit applications; and permit the installation of
a quadraplex submersible pump station known as the River Pumping Station. The selected firm also will
provide surveying, geotechnical evaluation, subsurface utility exploration, and other related services either
directly or via a subcontractor. In addition, the selected consultant will provide bid and award services and,
if authorized, construction administration and observation services throughout construction and record
drawings and permit certifications/close out. Work completed under this project will be partially funded by a grant the Town of Hillsborough received
through the Federal Emergency Management Agency's (FEMA) Building Resilient Infrastructure and
Communities (BRIC) program. The selected consultant and subconsultants must be eligible to work on
projects that receive federal funding and be willing to comply with all applicable federal tracking, reporting,
and auditing requirements. The selected consultant must acknowledge receipt of and adherence to the
conditions outlined in Appendix A - Required Federal Contract Provisions in a cover letter attached to their
response to this solicitation.
Project Description and Goals
The intent of this solicitation is to select a qualified engineering consultant to design, permit, bid, award,
and, if authorized, provide construction administration and observation for a new pumping station. The
proposed pumping station will replace the existing River Pumping Station, which was built with the
wastewater treatment plant in the mid-1970s and sits on the bank of the Eno River. The new station is
envisioned to be a quadraplex submersible pumping station located on the River Park Elementary School
Site further north and out of the 500-year floodplain. The town has not yet formally acquired the piece of
land for the station but is ready to survey to prepare an exhibit for further school board negotiations.
The town had a conceptual analysis performed regarding the proposed station capacity, configuration and
siting a few years ago before funding was applied for and obtained. This information was partly determined
based upon a collection system hydraulic modeling report and plant records. The scope of the proposed
project will include verification that initial schematic design recommendation is still appropriate. A
preliminary site sketch (Figure 1) and pump station layout (Figure 2) are provided below.
The town also has a grant management consultant, ICF, to guide us through this funding process. With
federal funding, there are many additional requirements to perform or adhere to such as historical,
archeological, and environmental evaluations along with some work occurring within a floodway or
floodplain and stream buffers. The selected consultant should have experience assisting with these
preliminary evaluations and associated permitting and may at times need to liaise with ICF to ensure grant
compliance. BRIC funding is administered through the NC Department of Emergency Management and will be provided
in two phased contracts. The first is Phase 1, which covers the project expenses through the bidding
process and is funded as part of the current grant award. Phase 2 will cover the construction and project
closeout. The town and/or ICF will perform monthly reporting and reimbursement requests.
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