Renovation of a fire / police facility in Hastings, Minnesota. Completed plans call for the renovation of a fire / police facility.

Purpose: Dakota County is seeking proposals for removal of two existing steam boilers, steam piping, and steam coils and replacement with hot water boilers, hot water piping, and hot water coils and also the replacement of two chillers for the Law Enforcement Center. This work will include the complete replacement of all the thirteen air handlers. It's a multi-year, multi-phase project. See Attachment P for Central Energy Plant Study for the Law Enforcement Center dated June 22, 2023 and prepared by CMTA, BKBM Engineers, and Gilbert Mechanical. Anticipated professional services include: o Mechanical Engineer o Structural Engineer o Electrical Engineer o Architect o Cost Estimator Written Questions Due to Project Manager April 10, 10:00 AM Questions regarding this Request for Proposal should be directed to: Joe Lexa, Project Manager Capital Projects Management Dakota County Administration Center 1590 West Highway 55, Hastings, MN 55033 Phone: 651-438-4566 E-mail: Joe.Lexa@co.dakota.mn.us Project Background: The Law Enforcement Center (LEC) was constructed in 1988 and is 153,000 square feet. There are three floors. This building serves as the County's only jail and is a 24/7 operation. The building contains two dual fuel central steam boilers, steam to hot water converter, and a chilled water system that consists of two chillers and a three-cell cooling tower. There are 13 air handling units in the LEC. This equipment, excluding the cooling tower, is 35 years old and past the useful life expectancy. Project Description: Convert the existing steam heating system to a hot water heating system. Replace the existing steam boilers with dual fuel (gas/oil) N+1 redundant high efficiency condensing boilers. Run new hot water piping to all existing air handling units and to existing steam-to-hot water heat exchangers. Existing heat exchangers and pump sets would be removed, and the existing hot water piping would be connected to new hot water piping from the new boiler system. The existing chillers and chilled water pumps would be removed and replaced with a new N+1 redundant constant primary, variable pumping chilled water central plant. The existing cooling towers and condenser water pumps will be reused as they are in fair condition and of sufficient capacity for a new chiller system. Chilled water piping would be reused throughout the facility. All air handling units would be replaced. New air handling units are assumed to be the same supply airflow capacity as the existing ones. All new units would be hot water heated, chilled water air-conditioned, and variable volume air flow. The new units would also receive all new DDC controls and where practical, energy recovery. Reference Attachment P to further clarify the work. Project Construction Budget: The design team shall base its fee on the construction budget amount of $5,700,000. This is the amount expected from the General Contractor on bid day and does NOT include other project soft costs. Scope of Services to be Provided 1. The design team shall provide engineering and associated architectural services needed to complete the new facility building and site design from schematic design, through construction administration services, and project closeout. 2. The design is to conform to current national best practices and Attachment G Dakota County Design and Construction Sustainability Standards. 3. The design team will be responsible for ensuring that applicable Federal, State, and local codes and regulations related to the design are met. 4. All communication with the County will go through the County's Project Manager, unless approved otherwise in writing by the Project Manager. 5. The County will identify a Core Team (CT), responsible for decision making and overall project direction from inception to beneficial use. The County will also identify one or more Technical Advisory Groups (TAGs) of users, technical specialists, and stakeholders who will be directly impacted by the project. Work sessions will be held with TAGs to confirm the program, manage specific systems details, and explore design options through the end of Design Development. 6. The design team will meet with County staff as often as needed to complete the project. The County understands that virtual meetings (via Teams, Zoom, etc.) can be efficient and sometimes required. However, in-person meetings should account for at least one third of all planned meetings. These meetings will likely be held at the Law Enforcement Center in Hastings. A kickoff meeting and at least three review meetings (one near the end of each design phase) will be held in person with the Core Team and design team members. 7. The Design Team shall provide a draft meeting agenda for each Core Team Meeting to County PM for approval three days prior to meeting. All presentation materials shown at meetings must be pre-viewed by County PM along with the agenda. Provide meeting minutes for all design meetings within five (5) days of the meeting. 8. At the end of Schematic Design, the design team shall prepare and provide documents to the County for presentation to the County Board as they seek schematic design approval. Presentation documents may include program summaries, plan drawings, renderings, videos or other instruments to be used to summarize the project scope and design direction. The design team shall also prepare a construction cost estimate for the project at this stage as well as provide review and comment on an independent cost estimate, if one is prepared by the Owner for the project. 9. The design team will prepare drawings and a project manual with technical specifications for bidding and construction. a) The Dakota County General Conditions front end will be used in lieu of the AIA A201 General Conditions. The County will prepare and provide these documents to the design team for incorporation into the project manual. b) The construction document drawings (architectural, plumbing, mechanical, electrical, technology, furniture, etc.) will be done in AutoCAD or Revit. All drawings will be saved as individual files in PDF format and also in either AutoCAD or Revit depending on system used by the primary design team. These files will be provided to the County. c) The sheet size of all drawings will be 30" x 42." Plan drawings will be at 1/8" scale or larger. d) The Project Manual (including technical specifications) will be prepared in MS WORD and provided to the County in both MS WORD and PDF formats. A copy will be provided to the County at Bidding. e) The cost of providing the construction documents (drawings and project manual) via AutoCAD, as PDF, and in MS WORD is to be included in the labor portion of your proposal and is not a reimbursable expense. f) The Designer is to provide to the County up to four (4) full-size drawing sets, two (2) half-sized drawing sets and two (2) project manuals or narratives to the Owner at Schematic Design for review, Design Development for review, two different sets during Construction Document reviews and Construction Documents issued for Bidding. The cost of printing these required document sets will be included in the fee proposal as a reimbursable expense. 10. The Design Team is responsible for project design to meet (not exceed) construction budgets and must estimate the cost of construction at each phase. They may choose to retain their own cost estimating consultant or use in-house staff. In addition, the County will hire an independent Cost Estimator to conduct periodic cost estimates and assist in value engineering. The selected design team will cooperate with the Owner's Cost Estimator in the preparation of three cost estimates at the following milestones: a) End of Schematic Design b) End of Design Development c) Approximately 65% Construction Documents. Note we usually do not provide estimates at the end of CDs as they come too late to be useful to change the documents in any meaningful way. IF a project is placed on hold before bidding, an estimate of the work up to that point is useful if the project does not expect to be restated in less than one year. 11. Cost estimates from the Design Team and Owners must be reconciled to create a cost model that does not exceed the construction budget. Although many single items may be carried as alternates so that their value can be assessed during design, the county usually develops only three or four add alternates based on the construction documents estimate which will be brought through to bidding. If the construction budget is increased to cover the actual cost of items in the original program, the Design Team is not entitled to an increase in fee. 12. All Additional Service requests need to be made in writing at the time that the extra effort is either requested by the owner or needed by project requirements. All such requests must be approved by the county before work can begin on the item. 13. During Construction Administration, the design team and their consultants agree to utilize the electronic submittal service provided by the County or the Contractor during construction including submittals, RFI's, ASI's, change requires and closeout documents.