This is a service / maintenance or supply contract in Atascadero, California. Contact the soliciting agency for additional information.

Description of Services/Background: 1. Contractor shall provide all necessary materials, supplies, tools, equipment, transportation, licenses, certifications, permits, insurance, personnel and any other items necessary to provide DSH with Athletic Gym Equipment Maintenance and Repair Services on an asneeded basis. 2. Please carefully review and consider the minimum qualifications, and the detailed Scope of Work located in Attachment 12, Sample Agreement, Exhibit A, Scope of Work, in order to complete your bid. Agreement Term and Security Provisions: 1. The term of any agreement resulting from this IFB is anticipated to be May 1st, 2024, through April 30th, 2027. Any agreement resulting from this IFB shall have no force or effect until it is signed by both parties and approved by the Department of General Services (DGS) if such approval is required. Performance shall start no later than on the expressed date set by the awarding agency and after all approvals have been obtained and the agreement is fully executed. 2. All performance, under the agreement, shall be completed on or before the termination date of the agreement. 3. Should Contractor fail to commence work at the agreed upon time, DSH reserves the right to terminate the agreement upon five (5) days written notice to Contractor. 4. Bidder shall agree to all security provisions where the performance of work takes place on any state hospital grounds. Deadline for Submission of Questions 4/10/24 2:00PM Bidder's Questions: 1. Bidders shall notify DSH immediately via e-mail at Amy.Goodman@dsh.ca.gov and CC: ASHProcurement@dsh.ca.gov if they need clarification about the services being sought or have questions about the IFB instructions or requirements. The level of detail that shall be provided in response is subject to the availability of DSH resources. DSH shall respond to all questions via an addendum to the solicitation with all questions and answers posted on website. Note: It is the responsibility of the bidder to check website for questions and/or changes within the IFB as all questions, answers, and addendums will be posted there. DSH will not be held responsible for inaccurate bids due to bidder's oversight in reviewing any and all information via website. 2. Verbal comments regarding this IFB are unofficial and are not binding on DSH unless later confirmed in writing as an official addendum. 3. Bidders that fail to report a known or suspected problem with the IFB or fail to seek clarification and/or correction of the IFB, submit a bid at their own risk. PREFERENCE AND INCENTIVE PROGRAMS A. Small Business Preference: 1. In accordance with Government Code section 14838.5, et seq. and California Code of Regulations, title 2, section 1896, et seq., a five (5) percent preference will be granted to bidders properly certified as a California Small Business (SB), Microbusiness (MB), or NonSmall Business (NSB) with a Small Business subcontracting for a minimum of 25% of the bid amount. A five (5) percent preference will be granted to bidders certified as a Non-Profit Veteran Service Agency in accordance with the Military and Veterans Code section 999.50. Applications must be on file at the Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) by 5:00 p.m. on bid opening day. The preference adjustment for awards based on low price cannot exceed $50,000.00. 2. For solicitations where bidders are asked to submit hourly rates, the preference shall be calculated solely on the basis of that rate. Disabled Veteran Business Enterprise Program and Incentive: 1. An incentive for bidders who include DVBE participation is available and encouraged for this IFB. For evaluation purposes only, DSH shall apply an incentive to bids that include California certified DVBE participation and confirmed by DSH. The incentive amount will vary in conjunction with the percentage of DVBE participation in accordance with the following formula: DVBE Incentive Participation DVBE Incentive 5% or Over 5% 4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3% 2% to 2.99% Inclusive 2% 1% to 1.99% Inclusive 1% 2. For solicitations where bidders are asked to submit hourly rates, the incentive shall be calculated solely on the basis of that rate. 3. The net bid price of responsive bids with DVBE participation will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked, responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be other California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $50,000.00, whichever is less, of the #1 ranked net bid price. When used in combination with a Small Business preference adjustment, the cumulative adjustment amount cannot exceed $100,000.00. 4. Information submitted by the bidder to claim the DVBE incentive will be verified by DSH. Only the DVBEs who shall perform a commercially useful function relevant to the Scope of Work included in this IFB may be used to qualify the bidder for a DVBE incentive. All DVBE bidders and their proposed subcontractors must submit a copy of the DVBE Declarations Form (Std. 843). See Attachment 9. Additional Small Business and Disabled Veteran Enterprise Information: 1. Adherence to the DVBE Requirements: i. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for agreement termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in Military & Veterans Code section 999.9; Public Contract Code section 10115.10 or Public Contract Code section 4110 (applies to public works only). Contractor must immediately notify DSH's SB/DVBE Advocate that the substitution of a DVBE subcontractor is requested. ii. Failure of Contractor to adhere to the certification requirements of Military and Veterans Code section 999.5, subdivision (d) may be used as evidence of the bidder's nonresponsibility in future solicitations. 2. Commercially Useful Function (CUF) Disclaimer Each certified SB/MB or DVBE must perform a commercially useful function. Bidders who are found to not be performing a CUF will have their bids deemed non-responsive. A SB/MB or DVBE is deemed to perform a commercially useful function when the business does all of the following: i. Is responsible for the execution of a distinct element of the work of the agreement. ii. Carries out its obligation by actually performing, managing, or supervising the work involved. iii. Performs work that is normal for its business services and functions. iv. Is responsible, with respect to products, inventories, materials, and supplies required for the agreement, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment. v. Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices. Agreements resulting from this solicitation shall afterwards be monitored for compliance with CUF for the duration of the agreement. Performance Bond: Contractor shall obtain and maintain a performance bond of not less than the contract price of this Agreement, which shall be executed by a California-admitted surety insurer. Bonds not so-executed shall be rejected. Contractor shall submit two (2) executed copies on standard bonding company forms. Payment Bond: Contractor shall provide DSH with a payment bond of not less than the contract price of this Agreement. The bond shall cover the costs of labor and materials provided by Contractor's employees, subcontractors, and suppliers in the event that Contractor fails to pay the costs of labor and materials to those individuals or entities. In order to meet this requirement, Contractor shall submit two (2) executed copies of the Payment Bond Form (STD 807). A copy of the STD 807 can be found at website