This is a service / maintenance or supply contract in Independence, California. Contact the soliciting agency for additional information.

The Inyo County Sheriff's Office ("Sheriff's Office") is issuing this Request for Proposal ("RFP") to solicit proposals from firms interested in participating in a project to update, maximize, implement, and maintain the security camera system, intercom system, data video recording, and integrated building control systems (cumulatively referred to as "Services") at the Inyo County Correctional Facility. The Sheriff's Office's Custody Services Division has 22 full time Correctional Officers, 1 sworn Sergeant, 1 sworn Lieutenant, and 4 civilian staff members. The Custody Services Division primary function is the care and custody of sentenced and non-sentenced inmates incarcerated in the Inyo County Correctional Facility (ICCF). Located in the County seat of Independence, CA and has a board rated capacity of 102 beds. Male and female inmates are housed in segregated units. The capacity rating is set by the Board of State Community Corrections (BSCC) which biennially inspects the facility for compliance to standards. The ICCF was designed and is operated as a Direct Supervision facility. The majority of the inmate population is classified and assigned to housing in single or double-celled housing unit. The Sheriff's Office wishes to upgrade the current security camera system and control system at: ICCF by enhancing it with a state-of the-art digital Services The intent is to expand, enhance, and maximize the current system using "industry standard" techniques and "off-the-shelf" components. The expected goals of this system are: Improve video quality Add the ability to record and retrieve video, audio and still images from the system and cloud-based servers Record audio from specific camera locations Add the ability to store all data at a central location or cloud-based servers The system shall be expandable to meet changing needs of the ICCF The Sheriff Office has designated Lieutenant Shane Scott as the lead executive contact. Representatives of the Sheriff's Office have identified a minimum number of locations to be monitored at the facility, both interior and exterior. Most are located within the secure areas of the facility. Some of the locations are occupied constantly and some are occupied intermittently and/or infrequently. The Sheriff's Office representatives have identified a minimum number of locations for monitoring stations to include the booking area, the tower, and dispatch. Interested bidders my contact the facility to perform a walk through. The Successful Bidder must have the ability to provide trained and experienced staff as needed, to perform installation, project management, and maintenance services equivalent to those set forth in this RFP. The Sheriff's Office, subject to approval by the Board of Supervisors, intends to enter into a five (5)-year contract with the Successful Bidder, with an option to extend up to an additional two (2) one (1)-year term renewals. Project Description: This project will be updating existing (analog and digital) security cameras, movement and surveillance cameras in and around the Inyo County Jail. Currently there are approximately Ninety-Four (94) cameras in and around the Jail and the Administration Building. The Sheriff's Office would like to upgrade and maximize the effectiveness and coverage of the current security camera system, providing ample coverage in areas with limited coverage. The location of each camera is provided in Exhibit A - Inventory List. Bidders will have the opportunity to do a site walk-through if time allows. The current Security Camera System shall be augmented by IP-type cameras with higher resolution, and a number of Pan/Tilt/Zoom (PTZ) cameras in specific locations. These cameras will be a variety of interior and exterior cameras. The majority of cameras in the facility will have access to existing conduit which currently encases a combination of coax and low voltage power cabling. The Sheriff's Office is seeking a vendor that will utilize existing conduit and install new conduit where necessary. The vendor selected will have to install the cameras in the designated locations, provide the necessary servers and software and terminals in the Control Rooms of the facility. The vendor shall provide touch screen control boards and Integrated Security Controls (ISC), to integrate the camera views into the touch screen control boards. In addition, the system shall be set up on a Virtual Private Network (VPN) for secure off-site administrative viewing. The recording software provided with this system must have the ability to run efficiently and effectively in a virtualized environment. The recording system shall be capable of recording all video 24 hours a day, seven days a week from all cameras. The system will be able to accommodate the assignment of various recording schedules for any camera including set schedules, motion-sense recording, and manual instant start or stop recording. This project will include replacing the 5 current control panel with touch screen technology and equipment linking the control panel to the cameras, doors, intercoms, area lighting (as required in the tower and booking area), and television (as required in the tower). SCOPE OF SERVICES: This section presents a scope of services to generally communicate the Sheriff's Office's expectations for the provision of Services by the Successful Bidder. All Bidders shall be strictly held to the requirements as indicated, set forth in this RFP. Such requirements will be incorporated into the final Service Agreement between the Sheriff's Office and the Successful Bidder. The Sheriff's Office reserves the unqualified right to reject any and all Proposals or to waive, at its sole discretion, any irregularity, which the Sheriff's Office deems reasonably correctable or otherwise not warranting rejection of a Proposal. Deadline for Submission of Questions April 12, 2024. Bidders shall be responsible for meeting all of the requirements and conditions set forth in this RFP. If a Bidder discovers any ambiguity, conflict, discrepancy, omission or other error in this RFP, a written request for clarification or correction should be submitted to the Sheriff's Office at the address listed above. Requests for clarification or correction and any other questions pertaining to this RFP must be received by the Sheriff's Office before 4:00 p.m. PST on April 12, 2024. All responses to such requests for clarification or correction and written questions will be issued by the Sheriff's Office on April 17, 2024. Deadline for Submission of Questions April 24, 2024 Deadline for Responses to Questions April 30, 2024 Contract Award 15-30 days after the proposal due date (as determined by the County) Contract Effective Date 60-90 days after contract approval (as determined by the County)