This procurement does not include any capital improvements beyond the renewal and replacement of existing infrastructure described elsewhere. However, the PWSB may elect to use the selected vendor to undertake future capital improvements at its sole discretion. The Company shall prepare and submit to the City each year an annual report, which shall include a five-year forecast of the major repair and replacement (“R&R”) activities that the Company believes need to be performed at the Facility during such five-year period to keep the Facility in good working condition. Subject to discussions with and approval by the PWSB, the identified R&R projects for the next Contract Year may be funded from the R&R Fund, subject to the requirements and limitations of that fund. The PWSB is not obligated to approve any identified projects. The City reserves the right to reject any or all proposals, or portions thereof, at any time, with no penalty. The City also has the right to waive immaterial defects and minor irregularities in any submitted proposal at its sole discretion The Proposal shall identify all licenses, permits, approvals, or other authorizations needed to perform the services outlined in this RFP and the Agreement Term Sheet. The Proposal shall describe the approach for obtaining and/or renewing such licenses, permits, approvals, and authorizations, as necessary. The Proposal shall indicate where coordination or assistance with either the PWSB or others is required for obtaining such approvals. The Proposer shall be responsible for obtaining all necessary permits in a timely manner. All costs of permitting shall be covered by the Proposer and included in the Project Cost Summary. Proposers shall provide a bid bond of $250,000 as part of their Proposal submittal. The Proposer must demonstrate its ability to obtain a performance bond in the form specified by the PWSB in the amount of One Hundred fifty Percent (150%) of the annual Service Fee, including pass through costs. Under the terms and conditions for in the Agreement, the Company will be required to renew and maintain the performance bond through the duration of the Agreement. Proposer Questions April 16 to May 16, 2024 Interested Proposers shall submit any questions regarding the scope of services and Service Agreement terms by email to James DeCelles and Peter Wingate as described in the preceding section. The PWSB recognizes that interested Proposers may need additional information on the RFP and Service Agreement to prepare their Proposals.
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