This is a service / maintenance or supply contract in Mobile, Alabama. Contact the soliciting agency for additional information.

Scope of Work to be Performed: A. Successful bidder of the inspection contract shall perform annually: one (1) 100% inspection test and certification of each site's backflows. Fire Line Backflows are to be tested annually and necessary repairs made. Tests will be scheduled in advance and at the convenience of customer's staff. This service is to be provided during normal working hours of Monday - Friday, 8am - 5pm excluding holidays. At the end of inspections, all information must be saved to a flash drive and given to the Maintenance Coordinator. B. After the initial inspection, any facility's backflow system that cannot pass inspection, shall be identified and a detail listing given of those items to be corrected. This list shall then be given to the Maintenance Coordinator for approval. No repairs are to be made without prior approval from the Maintenance Coordinator. This listing must be a printed document (not handwritten) and given to the Maintenance Department for repairs. C. The Maintenance Coordinator will then contact the successful bidder of the labor contract and issue a work order when repairs are needed. Successful bidder must respond to the work order within 24 hours from receipt of request. Bidder shall be responsible for the quality of work performed and assuring that work performed by them meets all existing codes and manufacturer's recommendations. A purchase order will be issued after an itemized repair cost is received referencing the work order number with a complete breakdown of material and labor. D. The repairs will be based on an hourly rate which will consist of one (1) certified technician with all the tools and equipment necessary to complete the job and one (1) helper (if needed). The hourly rate will begin when the service personnel are on the job site. E. The material (equipment and parts) for the repairs is to be based on approved manufacturer's prices. Bidders shall indicate on the proposal form the percentage mark-up or mark-down (+/-) from the prices. Each bidder is to submit a current catalog or flash drive, complete with item description, part number and manufacturer's list price, or vendor's cost sheet. F. Successful bidder must maintain adequate replacement parts to maintain systems (assuming parts are still available and must be able to acquire parts within 24 hours.) G. Successful bidder must have a technician available on a 24-hour basis. Bidder must provide a two-hour response time for emergency calls. H. Service personnel must check in with school board personnel. I. All labor shall have a one (1) year warranty; parts shall carry the manufacturer's warranty. J. The Board reserves the right to acquire additional quotes for the repairs of backflow systems that do not pass inspection from other companies to bring the system back in compliance. The submission of the bid by the vendor, acceptance and award of the bid by the School Board of Mobile County, Alabama, and subsequent purchase orders issued against said award shall constitute a binding, enforceable contract. Unless stipulated in the bid documents, no other contract documents shall be issued. The undersigned, as bidder, hereby declares that I have examined the Instructions, General Terms, Conditions and Specifications, and affirm that I have not been in any agreement or collusion among bidders, employees of the Mobile County Public School System, or prospective bidders in restraint of freedom of competition. Furthermore, I understand that fraudulent and collusive bidding is a crime and can result in fines and prison sentences. Bidder has become fully familiar with the general terms, conditions and specifications of this bid request and agrees to abide by all conditions stated herein: Bidder agrees to VISA(R) Virtual Credit Card Program through AOC/Regions Bank for invoice payments in place of a check to pay for purchases from this solicitation. Any questions regarding this bid please contact Karen Henderson @ 251-221- 4473 or e-mail kahenderson@mcpss.com. Method of Award A. Bid will be awarded in whatever deems in the best interest of the School District. B. The Board will contract with the successful bidder for a period of one-year beginning on the date of the Board's acceptance. Annual renewal may be made up to a maximum period of two (2) years at the Board's option. Vendor performance will be a primary factor in renewal recommendation. C. All work is to be quoted F.O.B. School Site, Mobile County, AL. REJECTION OF BIDS: Mobile County School District reserves the right to accept or reject any or all bids in whole or in part for any reason, to waive technicalities or informalities, or to advertise for new proposals, if, in the judgment of the awarding authority, the best interest of the School District will be promoted thereby. Bidders may be disqualified and rejection of proposals may be recommended to for any of (but not limited to) the following causes: Failure to use the bid forms furnished by the Board of School Commissioners, Lack of signature by an authorized representative on the bid form, Failure to properly complete the bid form and vendor compliance, Default on previous contracts, Evidence of collusion among bidders, Unauthorized alteration of the bid form. On the final board approved bid tabulation, a written justification of all bidders that were rejected will be presented and made public BID AND PERFORMANCE SECURITY: If bid security is required, a bid bond or cashier's check in the amount indicated on the bid cover must accompany the bid and be made payable to Board of School Commissioners of Mobile County. Corporate or certified checks are not acceptable. Bonds must be in a form satisfactory to the School District and underwritten by a company licensed to issue bonds in the State of Alabama. If bid security fails to accompany the bid, it shall be deemed unresponsive, unless the Purchasing Manager deems the failure to be non substantial. All checks will be returned to the bidders within five (5) days after the contract has been Board approved. If a performance bond is required, the successful bidder will be notified after the awarding of the contract