Renovation of a municipal facility in Saratoga Springs, New York. Completed plans call for the renovation of a municipal facility.

Addenda, if any, will be issued only to those persons whose name and address are on record with the City as having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least five (5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would like to be on record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, the name of the bid packet obtained and email address. Questions regarding the bid should be directed to Stefanie Richards in writing at stefanie.richards@saratogasprings.org. All bids must be made on the official bid form or an exact copy by reproduction thereof and enclosed is a sealed envelope. No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof. A Bidder may withdraw their bid response in writing immediately following this sixty (60) day per New York State Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or conditional bid documents per New York State Finance Law 163(9)(d). Question Deadline 05/07/2024. No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a Bidder shall be in the form of Addenda to the bid, and when issued, shall be on file in the City Clerk's Office at least five (5) days before bids are opened. All Addenda shall be emailed to each person whose name and address are on record with the City as having obtained a bid packet or has attended a pre-bid meeting. All such Addenda shall become part of the bid and all Bidders shall be bound by such Addenda, whether or not received by the Bidders If the contract is awarded, it shall be awarded to the responsive and responsible Bidder(s) submitting the best value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders. The Bidder(s) to whom the award is made will receive a "Notice of Award" at the earliest possible date. The City, however, reserves the right to: a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted incomplete without the required attachments and/or such rejections or waivers are in the City's best interest; b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty percent (50%) of the dollar value of the work involved in the contract; c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement and service for repairs; d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or e. extend the contract for one (1) year from expiration under the same terms and conditions as long as the extension is agreeable to both the City and the Contractor. f. give preference to vendors matching preferred specifications.