Renovation of a residential development in Merriam, Kansas. Completed plans call for the renovation of a residential development.

The City of Merriam, Kansas (City) is seeking a licensed, qualified contractor (contractor) to submit bid proposals for the removal and installation of residential driveways. Summary The City has established a program that removes and installs/repairs driveways for residents that have a financial need and driveways that are in disrepair. The City has already determined the households that meet these requirements. For 2024, the City Council budgeted $90,000 for the program. City staff inspected program participants' driveways and created a general diagram for the replacement of each driveway. Attached to this notice are diagrams and addresses of the eight (8) driveways that could potentially be included in this program. It is the responsibility of potential bidders to review and familiarize themselves with each driveway listed prior to bidding. The attached diagrams are meant to be a general description of the work to be performed. In order to maximize the program's funding, the City is requiring the bids to be in the form of a separate, lump sum bid for each driveway. Bidders must provide a bid for EACH driveway. The City reserves the right to determine which, if any, of the driveways will be repaired/replaced. The City will award this project to just one bidder. Locations o 5312 Mastin Street o 6137 Antioch Road o 8017 W. 61st Street o 8408 Johnson Drive o 8411 W. 61st Street o 8812 W. 71st Street o 9120 W. 69th Terrace o 10217 W. 49th Street Contact David Easley, Neighborhood Services Manager 913-322-5526 deasley@merriam.org Contractor Requirements Contractors must have a current Merriam Occupational Licenses or have the ability to obtain one prior to the start of work. Submittal Requirements All proposals shall be in a sealed envelope and marked "Proposal for City of Merriam Residential Driveway Program". The City of Merriam reserves the right to accept or reject any and all proposals. Once a proposal is chosen it will be subject to approval by Merriam City Council. Proposals that are received after 10:00AM, Monday, May 20, 2024, will not be considered. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. Proposals may be modified or withdrawn by written request of the bidder. The written request must be received by the City Clerk, prior to the time and date for the bid opening. No contractor may withdraw its proposal for a period of sixty (60) days after the date set for the opening thereof. All contractors agree that rejection shall create no liability on the part of the City because of the rejection. The following items must be included in the sealed envelope with the proposal: A. Bid Form (Attached). Form has the location of the project addresses. For each address, provide a lump sum amount and estimated length of time to complete the project B. Certificate of insurance as described below C. Listing of the personnel that will be performing the work. At a minimum, the listing should include: (1) Name and title of each person (2) Description of their job duties and responsibilities for this project (3) Description of their relative work history and skills (4) Individual that will be responsible for overseeing this project D. A list of five (5) references documenting your experience. Each reference should include the name of the individual knowledgeable of your service, his/her title and a current telephone number. In addition, please provide: A. When the project was completed B. Description of project C. Information on the experience and/or qualification of personnel assigned to the project. The City of Merriam is a Kansas municipality governed by the Kansas Open Records Act (KORA), K.S.A. 45- 215 et seq. By submitting a bid, the bidder acknowledges that its bid, once opened, is presumed to be an open record under the KORA. If the bidder submits information that it believes to be subject to an exemption to disclosure under the KORA, the bidder must reference the particular exemption from mandatory disclosure outlined in the KORA. The words "Confidential" or "Proprietary" are not sufficient. The City of Merriam cannot guarantee the confidentially of claimed material. Bidders specifically waive any claims against the City of Merriam related to the disclosure of any material if made pursuant to a public records request. Contract Duration The term of the contract will be untill the contractor completes the selected driveways or August 31, 2024, whichever comes first. The City, at its sole discretion, can provide two contract extensions of 30 days each upon contractor written request submitted to David Easley. The contractor must provide a one-year warranty for the driveways. Contract Form Attached is the general form of the contract for this project. The response to this bid request, which is submitted by the contractor that is awarded this project, will be attached as an exhibit to the contract. Insurance Required The selected contractor shall, at its own expense, obtain and maintain the following insurance: (1) General Liability General Aggregate: Products Completed Operations Aggregate: Personal & Advertising Injury: Each Occurrence: Name City of Merriam as "Additional Insured." $1,000,00 $1,000,00 $500,000 $500,000 (2) Automobile Liability: Policy shall protect the Contractor against claims for bodily injury and/or property damage arising from the ownership or use of all owned, hired and/or non- owned vehicles in an amount of no less than $500,000, combined single limit. Name City of Merriam as "Additional Insured." (3) Workers' Compensation and Employer's Liability: This insurance shall protect the Contractor against all claims under applicable state workers' compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that for any reason may not fall within the provisions of a workers' compensation law. The policy limits shall not be less than the following: Workers' Compensation: Statutory Employer's Liability: Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease $500,000 each accident $500,000 policy limit $500,000 each employee If the Contractor has no employees, a waiver form provided by the City must be executed. (4) Fidelity Bond: Contractor agrees to purchase and maintain a fidelity bond for its officers, directors, agents, and employees in an amount no less than $10,000. (5) Subcontractor's Insurance: If a part of this Agreement is to be sublet, the Contractor shall either: (1) Cover all subcontractors under its insurance policies; or (2) Require each subcontractor not so covered to secure insurance that will protect against applicable hazards or risks of loss as and in the minimum amounts designated herein.