This is a service / maintenance or supply contract in Montpelier, Vermont. Contact the soliciting agency for additional information.

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED WITH THIS RFP WILL BE POSTED AT website. THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFP. STATE CONTACT: Kevin Cooke, State Purchasing Agent II E-MAIL: SOV.ThePathForward@vermont.gov SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of Buildings and General Services, Office of Purchasing and Contracting (hereinafter the "State") is seeking to establish contracts with one or more companies that can provide 2024 Voice and Data Cabling and Network Services Statewide CONTRACT PERIOD: Contracts arising from this RFP will be for a period of two (2) years with an option to renew for up to three additional twelve-month periods. The State anticipates the start date for such contract(s) will be June 1, 2024. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact with any other individual from the State concerning this RFP is strictly prohibited and may result in disqualification. BIDDERS' CONFERENCE: A bidders' conference will not be held for this RFP. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this RFP or wishing to comment on any requirement of the RFP must submit specific questions in writing no later than the deadline for question indicated on the first page of this RFP. Questions may be e-mailed to the point of contact on the front page of this RFP. Questions or comments not raised in writing on or before the last day of the question period are thereafter waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted on the State's web site. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. All information provided by vendors during this process will be public and bidders shall not provide confidential information. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State through the issuance of an Addendum to this RFP and posted online at website. Modifications from any other source are not to be considered. DETAILED REQUIREMENTS/DESIRED OUTCOMES: 2.1. The State of Vermont is interested in obtaining bids to meet the following business need(s): The State is seeking qualified contractors that can provide low voltage cabling including but not limited to Voice and Data and Security, as well as retaliated services to cabling. Bidders may bid on the Data cabling, security cabling or both 2.2. Voice and Data Cabling 2.2.1. The Agency of Digital Services Telecom section coordinates telecommunications, networking installation and maintenance services for all State Agencies in the Legislative, Executive and Judicial branches including Boards and Commissions. In addition to daily operations, the Telecom section handles a variety of cabling projects with varying scopes of work for the user (Agencies) community. The cabling and installation and maintenance contracts that will be entered into are intended to meet the needs of the State. 2.2.2. Work must be conducted by experienced voice, data and video cable installers or journeyman electricians who are qualified to do such work and normally engaged in this type of work and of sufficient number to perform the required services efficiently and in a manner satisfactory to the Contract Coordinator. A list of typical equipment and sample configurations are included in this RFP to provide a methodology for the vendor to outline the cost of services and equipment. Equipment prices required for specific projects not described in the sample configurations must be provided on request. The vendor will be responsible to provide all required equipment, components, parts and pieces delivered to the project site and ready for installation unless otherwise specified by the ADS, or the end customer. Equipment cost is considered part of the overall bid for specific projects where applicable and may influence the award of projects per the description below. Ortronics termination hardware is preferred for workstation voice/data outlets and patch panels. The vendor must agree to adhere to the attached Information Transport System Infrastructure Standard. 2.2.3. All work performed under this contract will be planned and scheduled by the Site Contact listed on the work order and/or the State Telecommunication staff. The Site Contact will work closely with ADS Telecommunications, the contractor and the department end users requiring services. Normally all work will be performed Monday through Friday during normal working hours (7:45am-4:30pm) but an occasion may arise which would require work to be performed after normal working hours or on Saturday, Sunday or Holidays. 2.2.4. INVOICING: All invoices for Voice and Data cabling are to be rendered by the Contractor on the vendor's standard billhead and forwarded directly to the address listed on the purchase order. 2.3. Building Security Systems The Department of Buildings and General Services (BGS), Safety and Security Division, coordinates the installation and maintenance of CCTV, card access systems and intrusion detection systems for all BGS owned, leased and other State buildings throughout the State. 2.3.1. ON SITE RESPONSE TIMES FOR REPAIR SERVICES: Contractor must respond to a major system failure (defined as total system or twenty-one (21) percent or more of the security system is out of service affecting end user operations) within 4 hours. Major repairs must be completed by the close of business on the first business day following the trouble report to the Contractor. 2.3.1.1. Contractor must respond to a minor system failure (defined as one device or up to 20 percent of the security system is out of service affecting end user operations) within 24 hours. Minor repairs must be completed by the close of business on the second business day following the trouble report to the Contractor. 2.3.1.2. Failure to meet the above standards without good cause may result in the revocation of contract. 2.3.2. Installation and maintenance shall be provided throughout the state of Vermont. The contractor is expected to be available for emergency service 24hrs a day, 7 days a week and weekend days 7:30am to 4:30pm for installations. 2.3.3. Cable type for the card access system shall be YELLOW (plenum rated), Carol Brand card access composite cable shall be used unless otherwise specified by the State. Grey Panduit shall be used in all card access cabinets. 2.3.4. For CCTV, card access and Intrusion detection systems the Contractor must have experience with the following systems: Axis & Samsung CCTV products, Milestone & Exacqvision hardware/software products; Honeywell/Alarmnet intrusion products; Honeywell/Prowatch Card Access hardware/software products; Aiphone security products and expertise in security standards and best practices. 2.3.5. Contactors working on electric door locks/strikes must have a Type-S journeyman electrician license. 2.3.6. The contract is generally described as the ability to be assigned and complete work orders for installation and maintenance for CCTV, card access and Intrusion detection systems within State facilities. Work orders performed under this type of contract will be awarded at the sole discretion of BGS to any vendor awarded this type of contract that is best able to meet the time schedule of the end customer in need of the service at the agreed upon rate(s) as established in the contract. Where two or more vendors may be able to meet the same time schedule, then cost may become the determining factor. 2.3.7. INVOICING: All invoices for Building Security Systems are to be rendered by the Contractor on the vendor's standard billhead and forwarded directly to the address listed on the purchase order. 2.3.2. Installation and maintenance shall be provided throughout the state of Vermont. The contractor is expected to be available for emergency service 24hrs a day, 7 days a week and weekend days 7:30am to 4:30pm for installations. 2.3.3. Cable type for the card access system shall be YELLOW (plenum rated), Carol Brand card access composite cable shall be used unless otherwise specified by the State. Grey Panduit shall be used in all card access cabinets. 2.3.4. For CCTV, card access and Intrusion detection systems the Contractor must have experience with the following systems: Axis & Samsung CCTV products, Milestone & Exacqvision hardware/software products; Honeywell/Alarmnet intrusion products; Honeywell/Prowatch Card Access hardware/software products; Aiphone security products and expertise in security standards and best practices. 2.3.5. Contactors working on electric door locks/strikes must have a Type-S journeyman electrician license. 2.3.6. The contract is generally described as the ability to be assigned and complete work orders for installation and maintenance for CCTV, card access and Intrusion detection systems within State facilities. Work orders performed under this type of contract will be awarded at the sole discretion of BGS to any vendor awarded this type of contract that is best able to meet the time schedule of the end customer in need of the service at the agreed upon rate(s) as established in the contract. Where two or more vendors may be able to meet the same time schedule, then cost may become the determining factor. 2.3.7. INVOICING: All invoices for Building Security Systems are to be rendered by the Contractor on the vendor's standard billhead and forwarded directly to the address listed on the purchase order.