The City of Ontario is seeking to partner with a local vendor(s) to provide Streetlight Poles, Luminaries and Electrical Supplies. Review all attached documents. Deliveries location:
1425 S..Bon View Avenue, Ontario, CA 91761. Other Details
Bidders must be able to provide product availability dates and warranty information. The City standards dictates that substitutes or alternates on particular products in the bid will not accepted. Bidder should review the attached Model Goods and Services Agreement which will be required along with a current W-9, City Business License and Insurance Certificate (insurance requirements are stated in the agreement). Notes
The bidder is solely responsible for "on time" submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an online confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder's sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact online. Questions of an operational nature may be directed to the City's Purchasing office at (909) 395-2012. Neither the City, nor online, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices
It is the bidder's responsibility to become familiar with the contract documents in their entirety.
All forms in the bid booklet must be properly completed to be deemed responsive.
The City reserves the right to order more, less, or no items at the "per unit cost" stated in the bid proposal.
The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests.
Quantities listed are annual estimates only and not indicative of a guaranteed level of usage. Any items not listed on this bid shall be purchased at equivalent category discount.
Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so.
Select "Place e-bid" to start entering bid information. All information entered is visible only to bidder. Data entered may be "saved" or "submitted" and revised or withdrawn up to the closing deadline.
All items can be substituted with an "or equals" or "compatible" product. If bidding on "or equals" or "compatible" product(s) bidder(s) MUST provide specification sheets for all "or equal" or "compatible" as a pdf attachment in the "Attachments" tab. Final determination as to equivlency is the sole prerogative of the City.
The City has established a local preference to vendors located within the City limits of Ontario a 1 3/4% advantage in the City's Type of Award
Lump Sum Bid Valid
120 Days Start/Delivery Date
July 2024 Project Duration
3 year with 2 one-year options Pre-Bid Meeting
No Question Deadline 05/10/2024 at 11:00 AM PT Online Q&A Yes. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Contact Info Purchasing 909-395-2012 Purchasing@ontarioca.gov
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