All questions regarding this Request for Proposals (RFP) shall be directed to Kenny Tanaka, at
(650) 522-7318 or ktanaka@cityofsanmateo.org. The City of San Mateo is requesting proposals for design engineering services for the
development of plans, specifications, and estimate for Phase 1 of the Sign Replacement Project. SCOPE OF WORK
The Scope of Work for the Phase 1 Stop Sign Replacement Project includes the following tasks:
1. Project Kickoff
2. Prepare Bid Package (plans, specifications, and estimate)
3. Bidding and Construction Support (optional)
Task 1:Project Kickoff
This task involves developing a work plan and schedule, which at a minimum will review
objectives of the project, introduce a scope of work, and confirm study details. The project
kickoff will also include a meeting with Public Works staff to discuss and clarify project details.
Deliverables: A detailed project schedule encompassing the full scope of work to be
provided at kickoff meeting.
Task 2:Preparation of Bid Package
This task includes preparation of all project plans, construction/installation details,
specifications (including any special or modified standard provisions), engineering estimate and
supporting tables and figures to be included in the bid package. The schedule should assume a
95% and 100% submittal, along with City review time of three weeks each.
Plans shall be prepared on 11" x 17" layout sheets, unless otherwise approved by the City, and
include a sign schedule table clearly identifying location, direction served, and required
action(s) for each sign and/or post. Plans may include overview maps or line drawings indicating
the location of each sign. ROW and utilities are not required to be included on the sheets. Any
design work relating to relocated/new signposts will be evaluated based on surface conditions.
Assume that the burden to identify underground utilities and conflicts shall be on the selected
contractor at time of installation.
While this project is primarily a direct replacement project, some locations may require
development of additional details including:
o Replacement of round posts with standard square telespar posts
o Addition of supplemental plaques
o Adjustment of sign height to meet minimum vertical clearance
o Adjustment of sign and post location to address visibility issues
Deliverables:
1. Draft Bid Package: Plans, specifications, estimate, supporting details and tables.
2. Final Bid Package, including all files produced in an editable format (CAD, .docx,
.xlsx, etc.)
Task 3: Bidding and Construction Support (optional)
This task involves the consultant providing support during the bidding process, including but
not limited to attending the pre-bid meeting, and preparing draft addenda or clarifications
documents. The consultant will also provide support during the construction of the project,
including but not limited to attending the pre-construction meeting, assisting with review and
preparation of responses to contractor Requests for Information, assisting with review and
preparation of responses to contractor submittals, assisting with preparation of contract
change orders, participating in the final walk through, and assisting with preparation of the
punch list.
Deliverables:
1. Respond to bidder's questions
2. Contract addenda, if needed
3. Bid analysis and recommendations to the City for contract award
4. Respond to RFI's during construction Deadline for questions via email Tuesday, May 14, 2024
We look forward to your participation in this project. Inquiries and/or responses may be
directed to:
KENNY TANAKA, ASSISTANT ENGINEER
PUBLIC WORKS DEPARTMENT
CITY OF SAN MATEO
330 WEST 20TH AVENUE
SAN MATEO, CA 94403
(650) 522-7318
ktanaka@cityofsanmateo.org
.webp)
