Full service coffee shop operations at ECU Health Sciences Student Center. Request for Proposals (RFP) are issued to prospective vendors for a coffee shop operator at the East Carolina University (hereinafter referred to as ECU or University) Health Sciences Student Center (hereinafter referred to as HSSC), to provide faculty, staff, students, etc. access to food and beverages at this location. ECU is seeking a fully service coffee shop that will offer coffee, tea, hot chocolate, blended ice coffee beverages, espresso beverages, whole bean coffee and related retail items. Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. The intent of this solicitation is to award an Agency Contract for East Carolina University. The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date") or August 1, 2024, whichever is later. Monthly rent will not change during the first one (1) year period. At the end of the Contract's initial term, ECU shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to two (2) additional one-year terms. All terms and conditions associated with this contract shall remain during the duration of the contract. Anticipated contract start date and restaurant business opening date is August 1, 2024. East Carolina University reserves the right to cancel this contract at any time if the contracted vendor is not meeting ECU's requirements, specifications, standards, and/or overall satisfaction. A thirty (30) day written cancellation notice should be provided. In addition, East Carolina University reserves the right to extend a contract term for a period of up to 180 days in 90-day-orless increments. East Carolina University reserves the right to receive and consider any other offers and proposals from any other vendors and/or businesses after each one year period. Any Contract may include terms ensuring a Vendor's performance such as: (1) a bond, or similar assurance; (2) liquidated damages; (3) a percentage of the Contract value held as a retainage; (4) withholding final payment contingent on acceptance of the final deliverable; and (5) any other provision that assures performance of the Vendor. The parties agree that the Vendor shall be subject to the following faithful performance requirements Question Deadline 05/22/2024 at 5:00 PM ET Written questions shall be emailed to Bryan Tuten at tutenb@ecu.edu Meeting event Notes : In the event of a pre-bid meeting/site visit, a parking permit should be acquired by contacting ECU Department of Parking and Transportation, located at 305 E. Tenth Street, Greenville, NC, at 252-328-6294 between the hours of 8:00 AM - 12:00 PM or 1:00 PM - 4:30 PM, Monday through Friday. Parking on campus is by permit only. Attendees who come by the Parking and Transportation Office and ask for a pre-bid/site visit permit will be sold a Departmental Guest Permit for $1.00 (B Zones) and $3.00 (A1 Zones). Parking will be assigned in proximity to the pre-bid/site visit location. Individuals with disabilities, who require accommodations under the American with Disabilities Act (ADA), should contact the Department of Disabilities Support Services at 252-737-1016 prior to the meeting date. The State reserves the right to waive any minor informality or technicality in proposals received.
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