This is a service / maintenance or supply contract in Birmingham, Alabama. Contact the soliciting agency for additional information.

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVCIES General Information Document Type: Title: HVAC & Medical Air Vacuum Systems Preventative Maintenance and Repair Solicitation Number: 36C24724Q0633 Response Due Date: May 28, 2024 at 5:00 PM Eastern Product or Service Code: J045 Set Aside : SDVOSB NAICS Code: 238220 Description (i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) Solicitation# 36C24724Q0633 is issued as a request for quotation (RFQ) COMBINED SYNOPSIS / SOLICITATION. (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2024-03, February 23, 2024. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally, 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02). (iv) This combined/synopsis solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with VAAR 852.219-73. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial services. The North American Industry Classification System (NAICS) code is NAICS 238220; Plumbing, Heating, and Air Conditioning Contractors; Small Business Size Standard $19 million. (v) This requirement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under the authority of 38 U.S.C. 8127(d). To be eligible for award the SDVOSB you must be considered small under the relevant NAICS code. SDVOSB contractors must be verified and viewable in Small Business Administration Veteran Small Business Certification (VetCert) database https://veterans.certify.sba.gov prior to submission of proposal and prior to award of contract. Status as a qualified SDVOSB concern is under the authority of 38 CFR Part 74 in accordance with the VA Acquisition Regulation (VAAR) Part 819. Any person, persons, or business entity suspected of misrepresenting itself for the purpose of securing a government contract may be criminally investigated and prosecuted for fraud against the United States of America. Parties found misrepresenting their status also risk debarment from further Government contracts. Eligible SDVOSB concerns must also be registered at the following website: System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/ (vi) Qualified contractor shall furnish labor, materials, and all equipment required to perform Preventative Maintenance (PM) and repair on the Heating, Ventilation, Air Conditioning (HVAC) & heating hot water heaters, compressed air, and medical air/vacuum systems. All work is to be performed in accordance with the applicable manufacturer s requirements, VA specifications, and industry standards. This service contract will consist of a base period and four (4) option years. Services performed will be at the VA Medical Center, 700 19th Street South, Birmingham, AL 35233. The rates found in Wage Determination No 2015-4591 Rev 25 will be in effect for performance on this Contract. See attached: STATEMENT OF WORK. See attached: Wage Determination No 2015-4591 Rev 25 See attached: Schedule See attached: Site Visit Map Place of Performance Address: Department of Veterans Affairs Birmingham VA Medical Center, 1 700 19th Street Birmingham AL 35223 Country: UNITED STATES Period of Performance (June 1st 2024 May 31, 2025 (Plus Four (4) Option Years) This is an estimate only. May change with date of Award. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (Sept 2023) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Capability, Past Performance, and Price. Technical Capability Past Performance Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical Capability: Offeror s quote indicates a full understanding of the requirement, and is evident that it can meet the needs of the Government as outlined by the Statement of Work. Past Performance: The Contractor shall submit documentation on how they performed on requirements in similar size and scope in the past. There are two aspects to the past performance evaluation: Relevancy of contractual work performed and; How well the contractual work was performed Relevant is defined as services performed within the last two (2) years that include services that are similar in complexity, dollar value, contract type, scope of work and degree of subcontract and teaming. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The Government will review past performance information and determine the quality and usefulness as it applies to performance. The government reserves the right to obtain past performance information from any available sources and may contact customers other than those identified by the offeror when evaluating past performance. Offerors without relevant past performance history will not be evaluated favorably or unfavorably. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. (End of Provision) FAR 52.212-3, Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders January 2020 52.217-5, Evaluation of Options July 1990, Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). 52.217-8, Option to Extend Services November 1999, The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Addendum to 52.217-8, For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. 52.217-9, Option to Extend the Term of the Contract (Mar 2000), a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. The following subparagraphs of FAR 52.212-5 are applicable: 52.204 10, 52.209-6, 52.219-27, 52.219-28, 52.219-28, 52.222-3, 52.222-26, 52.222.35, 52.222-37, 52.222-41, 52.222-42, 52.222-43, 52.223-18, 52.225-13, 52.232-33, and 52.242-5. (vii) OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote. Include all requisite supporting documentation identified in this solicitation with your offer. (viii) QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contracting Officer, David Parente at david.parente@va.gov no later than 5:00 PM EST on May 28, 2024. All quotes/offers submitted must include the Solicitation# 36C24724Q0633 and Title in the subject line of the email. Quotes/offers received after this date and time will be not be considered for award. (ix) To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contracting Officer, David Parente at david.parente@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s). Questions regarding this solicitation shall be submitted no later than May 17, 2024 at 5:00 PM EST, unless it is determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted. (x) SITE VISIT: A site visit will be held on May 14, 2024 at 9:00 AM CDT located at VA Medical Center, 700 19th Street South Birmingham, AL 35233. Contractor's to meet in the 19th Street entrance at the coffee shop. See attached Site Visit Map. Contractor's are responsible for their own parking. Site Visit POC: Crystal Grimball. Any issued on day of site visit please call Contracting Officer David Parente directly at 843-252-6747. 52.237-1 SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (xi) Contact Information Point of Contact David Parente Contract Officer, NCO 7 David.Parente@va.gov 843-252-67447