This is a service / maintenance or supply contract in New Brunswick, New Jersey. Contact the soliciting agency for additional information.

It is the intention of these specifications to provide to prospective bidders the requirements for the Servicing and Repairing of Overhead Garage Doors at various Middlesex County Agencies. AWARD OF BID The Board of County Commissioners reserves the right to accept or reject any or all bids, to waive identified irregularities and technicalities, and to award in whole or in part to the lowest responsible bidder, if it is in the best interest of the County to do so. Without limiting the generality of the foregoing, any bid which is incomplete, obscure, or irregular shall be rejected, and any bid accompanied by any insufficient or irregular certified check, cashier's check or bid bond shall be rejected. The County further reserves the right to award each item separately to the lowest responsible bidder meeting specifications or to make an award based on the total bid to the bidder, whose total sum is the low bid meeting the specifications, whichever in the awarding authorities' opinion is in the best interest of the County. Without limiting the generality of the foregoing, the County reserves the right to award a contract based on either option that shall be described in the bid or based on any combination thereof. The County reserves the right to award equal or tie bids at their discretion to any one of the tie bidders. Should the bidder, to whom the contract is awarded, fail to enter into a contract, the County shall then, at its option, accept the bid of the next lowest responsible bidder. Any contract resulting from this solicitation shall be interpreted in accordance with the laws of the State of New Jersey. TIME FOR CONTRACT AWARD AND BID REJECTION METHOD OF CONTRACT AWARD - The length of the contract shall be stated in the technical specifications. Pursuant to requirements of N.J.A.C. 5:30-5.1 et seq., any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually. If the award is to be made on the basis of a base bid only, it shall be made to that responsible bidder submitting the lowest base bid. If the award is to be made on the basis of a combination of a base bid with selected options, it shall be made to that responsible bidder submitting the lowest net bid. The County shall also elect to award the contract on the basis of unit prices. The form of contract shall be submitted by the County to the successful bidder. Terms of the specifications/bid package prevail. Bidder exceptions shall be formally accepted by the County. The award of the contract(s) or the rejection of the bid(s) shall be made within sixty (60) days of the date of opening of bids. If the County deems it to be in its best interest to extend the time within which to award the contract by an additional thirty (30) days, it shall request, in writing, that each bidder consent to such extension. Any bidder who agrees to such extension shall so signify by advising the County, in writing, within three (3) days after the receipt of the County's request. In the event of such extension, the County shall make the award or reject such bids on or before the 90th day after the date of opening of the bids. CAUSES FOR REJECTING BIDS - Bids shall be rejected for any of the following reasons: All submitted bids pursuant to N.J.S.A. 40A:11-13.2; The lowest bid substantially exceeds the cost estimates for the goods and services; The lowest bid substantially exceeds the contracting unit's appropriation for the goods or services; The governing body of the contracting unit decides to abandon the project for provision or performance of the goods or services; The contracting unit wants to substantially revise the specifications for the goods or services; The purposes or provisions or both of P.L. 1971, c.198 (C.40A:11-1 et seq.) are being violated; The governing body of the contracting unit decides to use the State authorized contract pursuant to section 12 of P.L.1971, c.198 (C.40A:11-12). If more than one bid is received from an individual, firm or partnership, corporation or association under the same name; Multiple bids from an agent representing competing bidders; The bid is inappropriately unbalanced; The bidder is determined to possess, pursuant to N.J.S.A. 40A:11-4b, Prior Negative Experience; or, If the successful bidder fails to enter into a contract within twenty-one (21) days, Sundays and holidays excepted, or as otherwise agreed upon by the parties to the contract. In this case at its option, the owner shall accept the bid of the next lowest responsible bidder. (N.J.S.A. 40A:11-24b) SCOPE OF WORK The successful bidder(s) shall furnish all required supervision, labor, materials, equipment, apparatus, tools, transportation, storage, permits, (if required) and all necessary related items and appurtenances for a full and complete job in accordance with industry standards. Garage doors to be repaired are constructed of wood, steel, fiberglass or aluminum with various operating mechanisms and related equipment. The successful bidder(s) shall utilize door manufacturer's original equipment parts whenever possible. Installation shall be in strict accordance with the door manufacturer's recommendations. Repair service shall be provided twenty-four (24) hours a day seven (7) days a week for the repair of overhead garage doors. The successful bidder(s) on site repair response time shall be within four (4) hours of initiation of a repair service call by County personnel. For standard jobs, repairs shall be completed within three (3) business days after notification. Upon arrival at the repair site the successful bidder(s) personnel shall notify the County Supervisor and sign and print their names and arrival time in the provided County Supervisor's logbook. Upon completion of the repair service or if the successful bidder(s) personnel leave the premise during the repair service they shall enter their departure time in the provided County Supervisor's logbook. Service tickets may be substituted for the logbook if the Service tickets note arrival and departure times and are signed by the Supervisor on site. Failure to sign in and out shall serve as cause for non-payment of services. No exceptions. All repair estimates (job quotes) shall be submitted in writing to the County agency. The job quotes shall be divided into parts and labor exactly as awarded in the contract. All rates shall be in strict accordance with the original contract pricing. At completion the successful bidder(s) personnel shall verify the corrected repair with the County Supervisor on site. "Before service" pictures and "after service" pictures with date stamps, shall be attached to Service Tickets/Invoices. All replaced parts that are removed by the successful bidder(s) for repairs/service shall be left at site. The successful bidder(s) shall provide a one (1) year warranty on parts and labor. The labor rate for repairs after normal working hours and replacement parts mark-up shall be at the hourly labor rate and percentage mark-up as submitted on the bid sheet. The successful bidder(s) shall agree to training and utilizing Work Order Software (with a Cell Phone or Tablet) upon implementation by County. All parts expenditures in excess of $750.00 shall be approved by the individual Middlesex County Supervisor or designate before the repair is authorized.