Site work for a water / sewer project in Gloucester Point, Virginia. Completed plans call for site work for a water / sewer project.

Contractors: The Middle Peninsula Planning District Commission Septic and Well Assistance Program is soliciting bids for the attached project. Projects are supported by a grant program funded by the Virginia Department Health (VDH) and administered by the Middle Peninsula Planning District Commission (MPPDC) Septic and Well Assistance Program. Grant funds will be utilized to fund 100% of the approved amount. The attached project has already been qualified for grant funding and the next phase is to solicit bids from contractors. Attached you will find an itemized bid sheet breaking out certain costs and acknowledgments that need to be captured, a scope of work, and existing permits. Awarded projects are to be completed in a timely manner. All work must be completed before the expiration of permits. Work is done for the MPPDC SWAP Program, who disperses payment. You will receive a Notice to Proceed if you are awarded the project. The grant has a hard deadline, to be reimbursed by this program all work, associated paperwork, invoices, and receipts must be dated prior to and received by the MPPDC SWAP Program Manager no later than June 30th,2024. For additional information or assistance, please contact Taylor Ovide, Coastal Resilience Planner at (804) 758-2311 or tovide@mppdc.com. The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein: Cost for Line Item #1 (include total cost for items A-L) These are known factors. Vendors must invoice for actual cost incurred as described herein. A) Construct an onsite sewage system that meets the location and construction specifications of the Virginia Sewage Handling and Disposal Regulations (12VAC5-610-10 et seq., the Regulations). B) Construct the above onsite sewage disposal system in compliance with the Gloucester County Health Department Construction Permit HDID#: 136-23-0209 at 1943 George Washington Memorial Highway, Gloucester Point, VA 23072 in the location shown on the permit. The permit may contain additional conditions, notes, and information needed to construct the onsite sewage system. C) Septic Pump-out Requirements: All bids shall include the cost to pumpout the contents of the existing septic tank by a properly licensed sewage hauler within 14 days of signing the Notice to Proceed. To prevent sewage from backing into the home or erupting on property surface prior to the completion of the septic work, additional pumpouts of the contents of the existing septic tank by a properly licensed sewage hauler may be required on an as-needed basis. Bids should provide a costbreakdown per additional pumpout. If multiple pumpouts are needed preauthorization will need to occur to allow for a change order for additional, justifiable pumpouts. If the permit requires work within or under the existing drainfield (as indicated in the Permit) additional monitoring and pumping of the existing septic tank may be required in order to allow for the drying out of the drainfield. In these cases, for one week prior to the installation or repair of the onsite sewage system the effluent level of the septic tank must be monitored so that it does not discharge into the pump chamber or dispersal field. The contents of the existing septic tank shall be pumped by a properly licensed sewage hauler to prevent sewage from entering the drainfield for one week prior to installation D) Tree Removal and Site Clearing: A pre-bid site visit is recommended to determine what if any tree removal or site clearing that may need to occur. Per the above referenced Permit, remove any trees and wood debris as described in the permit and haul away wood and debris unless notified otherwise. Costs of tree removal and site clearing should be included in initial bids. Any additional site clearing or tree removal required during installation must be submitted in writing to and be approved by MPPDC in writing including an additional cost estimate E) Provide, or subcontract with a licensed plumber and electrician to provide plumbing and electrical required to convey the wastewater from the house to the onsite sewage system as required by the Regulations and the Virginia Uniform Statewide Building Code. This includes obtaining or assuring that the owner obtains all permits and inspections necessary by the local building authority in compliance with the Virginia Uniform Statewide Building Code. G) Abandon any unused component of the former onsite sewage system as specified by the Gloucester County Health Department Construction Permit 136-23-0209. Abandonment may also include removing unused sewer line and conveyance lines and crushing and filling the distribution box. H) Follow all regulations and permitting pertaining to erosion and sediment control including stabilizing, seeding and grading the site after construction to return to the original state. Control construction runoff with proper practices so as not to become a nuisance to the owner or to neighboring properties or cause sediment to be discharged into state waters and drainage ditches. Any construction debris must also be removed from the site and disposed of properly. I) Bidders shall comply with all requirements of the Department of Professional and Occupational Regulations (DPOR) for contracting and executing the contract with the Virginia Department of Health.Must provide a copy of Class A or B contractor’s licenses from DPOR, Conventional Sewage Disposal System Contracting (CDS) or Alternative Sewage Disposal System (ADS) contracting specialty from DPOR and either Master Conventional Onsite Sewage System Installer license or Master Alternative Onsite Sewage System Installer License from DPOR, and proof of insurance. Bidders contacted by the Middle Peninsula Planning District Commission to provide any missing required documents, must provide the document within 24 business hours or their bid will be considered non-responsive. J) Obtain a final installation inspection from the Gloucester County Health Department and assure that the onsite sewage system complies with all Regulations. K) Provide all required documentation to the Gloucester County Health Department following completion of construction and obtain an Operation Permit for the onsite sewage system. L) submit invoice to tovide@mppdc.com once Local Health Department has issued the Operations Permit. Include a copy of the completion statement and operations permit. Additional Services (If Needed) Bidder must contact Middle Peninsula Planning District Commission Project Manager listed on the Notice to Proceed for approval prior to any additional services performed. Middle Peninsula Planning District Commission will issue a change order for actual additional services rendered. The contractor shall furnish all labor, supervision, equipment, tools, parts, supplies and materials, as necessary, to perform the services as described herein: A. Additional materials B. Additional labor and equipment For additional information or assistance, please contact Taylor Ovide, Coastal Resilience Planner at (804) 758-2311 or tovide@mppdc.com. If you have any questions regarding this construction permit, do not hesitate to contact me at 804-693-6130. This authorization to construct a sewage disposal system expires: March 14, 2025