Renovation of a multi-residential development in Victoria, Texas. Completed plans call for the renovation of a multi-residential development.

Solicitation (QSP/IFB) #: IFB#2024-003 Date Posted on the System: 05/02/2024 06:25 PM Agency: Housing Authority of the City of Victoria Main Commodity/Service Category: Plumbing Repair Services Sub Commodity/Service Description: Replacement & Installation of Supply Lines, Shut Off Valves, & Boxes on 321 Apartments. Terms, Conditions and Instructions Please see attached Bid Packet for all Terms, Conditions, Instructions and Complete Scope of Work. Bidders must submit one (1) copy of the bid submittal, including extending tabs, in a sealed package, properly addressed. So that the Agency can properly evaluate the offers received, all such hard-copy bid submittals must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the bid). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum. Tab 1: Form of Bid: This Form is attached hereto as Attachment A to this IFB document. This Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the initial bid submittal. In addition to Attachment A - a 5% bid bond or cash bid guarantee equivalent is required to be submitted. Tab 2: Information to Bidders- HUD Forms: Form HUD-5369-A (11/92), Certifications and Representations, Certifications and Statements of Bidders, Public and Indian housing Programs: This Form is attached hereto as Attachment B to this IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal. Form HUD-2530(2/2016), Previous Participation Certification: This Form is attached hereto as Attachment C to the IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted under this tab as part of the bid submittal. Form HUD-5369(10/2002), Instructions to Bidders for Contracts, Public and Indian Housing Programs: This Form is attached hereto as Attachment D. This 5-page Form is given as information to the bidder only. Tab 3: References: The bidder shall submit a listing of former or current clients, including multi-family housing (e.g., apartment complexes of a similar nature), for whom the bidder has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include: o The client's name; o The client's contact name; o The client's telephone number and e-mail address; o A brief narrative description and scope of the service(s) and the dates the services were/are provided. Tab 4: Subcontractor/Joint Venture Information: The bidder shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the bid is a joint venture with another firm. Please remember that all information required from the bidder under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture. NOTE: Billing will be accepted from the lead firm only. Tab 5: Contractor Certification: The bidder shall submit a self-certification for non-debarment. Attachment H Tab 6: Other Information (Optional Item): The bidder may include hereunder any other general information that the bidder believes is appropriate to assist HACV in its evaluation such as Section 3 Business Opportunity certification. Q/A Cutoff Date: 06/04/2024 Q/A Cutoff Time: 09:00 PM UTC After this date and time no questions pertaining to the request will be considered or replied to. HACV is seeking bids from qualified and licensed Contractor to enter into a contract with the most responsive and responsible Bidder. The Contractor will be required to provide supervision, labor,tools, materials and equipment necessary to replace all existing exterior main lines, supply lines, shut off valves and boxes on all 321 apartments across 9 properties owned by Victoria Housing Authority. 5.2. SCOPE OF WORK The following is an outline describing the Scope of Services anticipated to be required of the Contractor under the terms and conditions of the Contract. The types of services are intended as examples and are not necessarily inclusive of all of the type of services the Contractor may be required to perform during the life of the Contract. If unable to perform any of the listed services the Contractor is expected identify such services in its bid. A Contractor Will • Call 811 for all 321 apartments prior to any digging and pull any permits if necessary; Sending HACV copies of all paperwork received. • Proper barriers and safety equipment will be set and used for the entirety of the job. • Follow all State and Local Laws, Regulations and City Codes. • Give each building 48 hours’ notice before cutting water off. Water must be turned back on before leaving for the day. HACV will assist in getting notices out to tenants. B Replacing supply lines, shut off valves & boxes: All 321 units will have a new exterior water supply line, shut off valve and box installed as well as replacing the 3” main water supply line. The line replaced will be from the city meter to each unit. All valves and boxes at each unit will need to be near ground level, approximately 36 valves are around 3 feet deep, but the top of the valve box should be level with ground as to not interfere with lawn mower. New lines will be trenched and laid over the existing line, leaving old main lines in the ground but removing old ¾” supply line, valves and boxes. Supply line location should remain in same place as existing line, when adding a new ¾” supply line for a unit, location needs to be consistent with units around it. Tie-ins at each unit may be copper or PVC. A new 3” valve will be installed at each city meter on our side of the city’s meter, this valve will be in line with the city’s meter and will need to be in a box (box lid will need to be at ground level) as well. HACV does not have a count on what units do and do not have a supply line, valve/box. Work to be done: a. Supply all equipment and material needed to install main lines, supply lines, shut off valves and boxes on each apartment. b. Install a new 3” valve in line with city’s meter, covering with appropriate box - (3” ValveStainless Steel). c. Install all new 3” Main Line using appropriate material (sand/dirt) for proper drainage (line must be 3” PVC) d. Install tracer line along all 3” main lines. e. Install all new ¾” Supply Lines, Shut Off Valves & Boxes running to each unit. i. Supply Lines must be ¾” PEX-B Pipe ii. Each new box is to be 18” L X 12.5” W X 10”H rectangular with snap lock lid plastic iii. Each new water valve is to be PEX Stainless Steel ¾” f. Checking for proper function and leaks in all areas before covering. g. Using appropriate material (sand/dirt) for proper drainage. h. Cover all holes or trenches dug during the work performed. i. Perform work, being diligent to not damage any personal belongings of residents or HACV property. j. Verify adequate water flow at each apartment at the end of each day. HACV is seeking sealed bids from qualified contractors to provide replacement & installation of supply lines, shut off valves and boxes for 321 apartments across 9 properties owned by Victoria Housing Authority. The Contractor will provide services as outlined in this Scope of Work. The work includes, but is not limited to plumbing, and any other as-needed repairs All questions must be submitted in writing via email at: cclay@victoriahousing.org All questions regarding this Solicitation shall be submitted to Candice Clay, Procurement Officer at cclay@victoriahousing.org and shall be received by the date and time specified in the Solicitation Schedule. All questions received not in compliance with this paragraph will not be answered unless HACV, at its sole discretion, deems that a response to a question is necessary to clarify anything in the Solicitation Documents.