This is a service / maintenance or supply contract in Arlington, New York. Contact the soliciting agency for additional information.

All services provided by Contractor under the resultant contract will be categorized into three items for bidding, pricing, and payment purposes. Item lists below provide examples, however, may not be allinclusive. The Contractor shall fully operate, maintain, repair, and manage the facility for the prices bid as further described in Section 5.5 - Price. Contractor shall ensure that all administrative requirements are met. 1. Item 1: Administrative a. Employee Salaries and Benefits b. All Insurance (Please see RFP 2692 Appendix D Insurance Requirements) c. Payroll Taxes and Workers Compensation Insurance d. Professional Fees e. Property Management Fee f. Office Supplies and Equipment g. Overhead and Profit h. Uniforms i. Communication Devices j. Vehicle Expenses, if applicable k. Energy Curtailment Plan l. Recordkeeping and Reporting m. Budgetary Responsibilities n. Facility Handbook o. Meetings p. Knowledge Transfer Item 2: Itemized Building Services (Maintenance, Operation, Repairs, and Inspections) Detailed scopes of work for these items are described in Sections 2.20 - 2.28. Please Note - OGS will provide in-house staff or contract directly with vendors for security guard services snow removal, custodial and groundskeeping services, however, working with OGS representative(s), the Contractor will be responsible for the day-to-day coverage and performance of these services as well as other related contract requirements. OGS Integrated a. Elevator Maintenance, Repair, and Inspections b. HVAC, including but not necessarily limited to, all Boilers, Chillers, Air Handling Units, Perimeter Fan Coil Units, Variable Frequency Drives (VFDs), etc. c. Building System Controls, including all manual and computerized building system controls d. Integrated Pest Management e. Emergency Generator f. Electrical Switchgear Testing and Maintenance - must include Annual testing & maintenance of Automatic Transfer Switches (ATS) including those related to the Chiller Plant g. Perimeter Access Control h. Refuse/Recycling i. Window Washing j. Fire/Life Safety Systems k. Snow Management l. Grounds 3. Item 3: General Repairs, Supplies, and Services a. Painting and Decor b. Doors and Glass c. Flooring d. Loading Dock and Sidewalks e. Roofs f. Equipment g. Plumbing, Electrical, Mechanical, Carpentry h. Ceiling/Floor Systems i. Lighting Systems j. Compressors; oil/water Separators k. Sound Masking l. Metal Maintenance, which may include but is not necessarily limited to stainless steel in the main lobby, including elevators. m. Overhead doors n. Dock levelers o. Vehicle barriers p. Repairs or services additional to the maintenance and operation scopes of Item 2 - Itemized Building Services q. Overtime as described in Section 2.31.3- Overtime All proposal solicitations will, when possible, include a Minority/Women Business Enterprise (MWBE) participation clause and such inclusion should be documented for future reference. A listing of certified MWBE's will be available from OGS to the winning proposer. For inquiries related specifically to insurance requirements of this solicitation, contact: New York State Office of General Services Bureau of Risk and Insurance Management (BRIM) Corning Tower, 32nd Floor, ESP Albany, New York 12242 Voice: 1-518-473-0310 Email: ogs.sm.insrev@ogs.ny.gov New York State Office of General Services Division of Service-Disabled Veterans' Business Development Corning Tower, 32nd Floor, Empire State Plaza Albany, New York 12242 Voice: 1-518-474-2015 Email: veteransdevelopment@ogs.ny.gov For inquires related specifically to Minority and Women-Owned Business Enterprises (MWBE) provisions of this procurement solicitation, the designated contact is: Joshua Quiles Compliance Specialist II Office of General Services |Office of Business Diversity | MWBE/SDVOB 29th Floor, Corning Tower, ESP, Albany, NY 12242 p. (518) 408-0432 | fax: (518) 486-9285| Joshua.Quiles@ogs.ny.gov and online Proposer must have a bonding capacity of $250,000.00 LIQUIDATED DAMAGES FOR FAILURE TO MAINTAIN AND/OR PROVIDE SPARE PARTS: If the Contractor fails to provide any of the parts within 24 hours of establishment of need for such parts and has not notified the Facility Manager in writing to provide just cause for any delay, OGS reserves the right to deduct $100.00 per piece of Lift Equipment for every business day until the parts are received from the total amount next monthly maintenance cost to compensate OGS for the loss of use of the Lift Equipment and the inconvenience created thereby. For this purpose, parts shall be considered those parts needed for "normal wear and tear" or "small" parts. Just cause for any delay may only include circumstances outside the control of the Contractor. OGS shall make the final determination and will notify the Contractor of any failure to provide parts and will deduct the appropriate withholding amount from future monthly invoice(s). OGS shall be free to accept or reject any contract submitted for State's approval Deadline for Submission of Proposer Questions and Exceptions April 26, 2024 OGS Issues Responses to Written Questions May 7, 2024