Site work and paving for a sidewalk / parking lot in Oak Ridge, Tennessee. Completed plans call for site work for a sidewalk / parking lot; and for paving for a sidewalk / parking lot.

Bids submitted by mail should indicate on the outside envelope, lower left corner, the following: "Sealed bid for FY2025-002: Oak Ridge Fire Station 1 Parking Area Resurfacing Project to be opened local time" to ensure the bid is delivered to the appropriate person at the City in a timely fashion. Late bids are not accepted and will not be opened. General Scope of Work The scope of work is set forth in the attached project specifications and sample contract. This project entails repairing and resurfacing the parking lot and driveway at the Oak Ridge Fire Station No. 1, which is located at 2097 Oak Ridge Tumpike, Oak Ridge, Tennessee 37830. for furnishing all labor, materials, supplies, tools, and equipment necessary to perform all work and services described in the Contract attached hereto, in strict accordance with the terms and provisions of said Contract and any attachments thereto. (See attached Specifications) The project must be completed on or before September 1, 2024 (absent written agreement by the parties to extend). All bids must be completed and submitted on the Bid Form provided. The bids shall be submitted on or before the time set for the opening of bids. Bids received after the time so set are late bids and will not be considered. Late bids, unmarked envelopes, and incorrectly marked envelopes will not be opened. Electronic bids are not accepted. Suggested On-Site Visit and Pre-Bid Conference All prospective bidders are recommended to attend this meeting prior to submitting a bid for this project. Discrepancies Should the Bidder find any discrepancies in, or omission from, the bid documents, or should the Bidder be in doubt as to their meaning, the Bidder shall at once notify Lyn Majeski at Imajeski@oakridgetn.gov and obtain an interpretation or clarification prior to submitting a bid. Any interpretation or clarification given in accordance with this provision shall be in writing and will be distributed to all known Bidders. Only questions answered in writing will be binding. Oral and other interpretations or clarifications will be without legal effect. All questions must be submitted to Lyn Majeski no later than June 4, 2024, at 12:00 p.m., local time, in order to give sufficient time for responses to be sent to all prospective bidders Prices The Bidder shall submit unit bid prices as specified on Bid Form. It is agreed that this bid document in its entirety is included in and made a part of the contract between the City and the successful Bidder. Discrepancies between the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words. Withdrawal of Bids Bids may be withdrawn on written or telegraphic request received from Bidders prior to the time fixed for opening the bids. Such written request must be on company letterhead signed by a company official and must indicate the specific bid project and bid price to be withdrawn in order to verify the identity of the bidder. Rejection of Bids The City reserves the right to reject any and all bids when such rejection is in the best interest of the City of Oak Ridge; to reject the bid of a Bidder who has previously failed to perform properly or complete on time jobs of a similar nature; to reject the bid of a Bidder who is not, in the opinion of the City, in a position to perform the Contract; and to reject the bid of a Bidder not submitted in accordance with this Invitation to Bid. References With the bid, each Bidder shall furnish at least three (3) references for whom work similar to that covered by the specifications herein was performed, the year in which such work was performed and the manner of its execution, and giving such other information as will tend to show the Bidder's ability to perform the required work. TDOT Pre-Qualification Each Bidder must be pre-qualified and approved by the Tennessee Department of Transportation (TDOT). Equipment The Bidder shall have available under Bidder's control, tools, and equipment of the type, character, and amount required to complete the proposed work within the specified time. Each Bidder shall furnish a list of the tools and equipment proposed for use on the work if requested. Personnel Each Bidder shall have available, or shall agree to have available under Bidder's control, sufficient equipment and personnel to complete the proposed work within the specified time. Method of Work Upon request, each Bidder shall describe the method or methods to be used in the performance of the required work. Bidders Interested in More than One (1) Bid A party who has quoted prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or from submitting a bid directly for the work; however, more than one (1) bid for the same work from an individual or entity under the same or different name will not be considered. Bid Surety Each bid shall be accompanied by a bid guarantee payable to the City in the amount of ten percent (10%) of the total bid amount. The form of the bid guarantee shall be a bid bond or other suitable instrument (i.e., cashier's check, certified check, or Letter of Credit). The bid guarantees of unsuccessful Bidders shall be returned to them by the City within fifteen (15) consecutive calendar days after execution of the Contract. Drug-Free Workplace Affidavit Form A Drug-Free Workplace Affidavit form is included in this bid package and must be submitted with the bid. Insurance The successful Bidder will be required to maintain Worker's Compensation, Comprehensive General Liability, and Comprehensive Automobile Liability and Property Damage Insurance in accordance with the provisions of the Contract Documents. The City of Oak Ridge, Tennessee, shall be named as an additional insured. Completion and Performance Bond, and Labor and Material Bond The Contractor agrees to furnish a Completion and Performance Bond in the amount of one hundred percent (100%) of the Contract price (contract price per year, not total over life of contract) with good and sufficient surety or sureties acceptable to the City in connection with the performance of the work under this Contract. The form and conditions of said Completion and Performance Bond shall be as prescribed by the City. The Contractor agrees to furnish a Labor and Material Bond in the amount of one hundred percent (100%) of the Contract price (contract price per year, not total over life of contract) with good and sufficient surety or sureties acceptable to the City, for the protection of persons furnishing labor and material in connection with the performance of the work under this Contract. The form and conditions of this bond shall be as prescribed by the City. Award of Contract The City will make the award as soon as practicable to the lowest responsible Bidder, price and other factors considered, provided it is reasonable and in the best interest of the City. The anticipated date of City Council approval of this Contract is July 8, 2024. The City reserves the right to award the contract to more than one (1) bidder if in the best interest of the City. The successful Bidder(s) shall be required to execute the Contract attached hereto. Commencement and Completion of Work The selected bidder shall commence work within thirty (30) days of the notice to proceed, and shall complete the work within thirty (30) days of commencement City Officers and Employees Not To Have Financial Interest Type here to search No Contract shall be made with any officer or employee of the City, or any firm or corporation in which any offer all employs of the city has financial interest. City Officers and Employees Not To Have Financial Interest No Contract shall be made with any officer or employee of the City, or any firm or corporation in which any officer or employee of the City has financial interest. Compliance with All Laws, Ordinances, Statutes, and Regulations The Contractor shall comply with all federal, state, county, and local laws, ordinances, statutes, and regulations. Pursuant to City Code 5-413, the City may not accept bids from Bidders in default of any payment of any nature due to the City, including, but not limited to, taxes, licenses, and fees. Anti-Discrimination The selected Bidder, in performing the work or furnishing the services covered by this project, shall not discriminate against any person because of race, creed, color, national origin, age, sex, disability, religion, or other legally protected status. The City of Oak Ridge encourages the utilization of minority and women-owned businesses in its contracting and subcontracting projects. Iran Divestment Act All bidders shall complete and submit with their bid the Compliance with the Iran Divestment Act form as set forth in the bid package (Tennessee Code Annotated 12-12-101 et. seq.). No Boycott of Israel Pursuant to Tennessee Code Annotated 12-4-119, by signing and submitting the attached Bid Form, bidder certifies that it is not engaged in a boycott of the State of Israel and shall not boycott the State of Israel through the term of any contract based on this bid. For purposes of this certification, "boycott of Israel" shall be statutorily defined by Tennessee Code Annotated 12-4-119(a). If the value of any contract based on this bid is less than $250,000.00, or if bidder employs less than ten (10) employees, then this certification shall not apply. Tobacco Products The selected Bidder and its employees/subcontractors shall comply with all building policies, regulations, schedules, and rules as set out and required by the City. Please note that smoking and the use of tobacco products (chewing and vaping) is prohibited in City facilities. For any work done at City facilities, any smoking occurring outside of the buildings must occur at least twenty (20) feet away from any entrance, open window, or other opening into which smoke could infiltrate into the building. Spent smoking materials are to be properly discarded and not littered on the grounds. Competency/Behavior of Employees The selected Bidder shall only furnish employees who are competent and skilled for work under this Contract. If, in the opinion of the City, an employee of the selected Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the Contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this Contract. The selected Contractor's employees working on this project may be subject to police background checks at the sole discretion of the City.