This is a service / maintenance or supply contract in Harahan, Louisiana. Contact the soliciting agency for additional information.

section 1.0 - scope: we extend this proposal to cover the furnishing of labor, materials, and equipment necessary to provide a three (3) year labor-only contract for troubleshooting, repairing, training, and programming alerton compass building automated systems and mechanical systems equipment for various parish buildings. section 2.0 - license: a louisiana state contractor's license will be required by lsa r.s. 37-2150 et. seq., and such license number must be entered in the appropriate field in the electronic procurement system. certifications will also be required for this bid and included in the bid submission. failure to comply will cause the bid to be rejected. 2.1 license(s) issued by the louisiana state licensing board for contractors: commercial contractor license with a specialty license in electrical controls, instrumentation and calibration section 3.0 - quantities/inspections:bidders must inspect each site and perform their measurements to determine the proper quantity of labor, materials, and equipment required to complete each project. section 4.0 - bonds:o surety bond: an electronic bid bond will be required with a bid submission of 5% of the total bid. the vendor shall indicate the electronic bid bond number in the location specified on the electronic bid envelope. no scanned paper copies of any bid bond will be accepted as part of the electronic bid submission section 5.0 - specifications: o a properly licensed technician shall only troubleshoot, repair, and install equipment. o the use of a helper will only be allowed upon approval from a jefferson parish representative. o all work shall be provided on an "as-needed" basis. there is no guarantee of the amount of work given throughout this contract. o there shall be no minimum call-out time, work time, service time, etc., in terms of hours charged under the terms of this contract. o time charged to the contract shall be from when personnel signs in with a departmental representative. o hourly pricing for a technician and a helper shall include the following: o labor for estimator o labor for repair work o labor for software programming o incidental equipment required to perform troubleshooting and repairs o tools needed to perform troubleshooting and repairs o software and computer equipment needed o transportation/travel time to and from the worksite and picking up parts, tools, equipment, etc. o the technician and helper arriving at the worksite to perform services shall verify the start time by meeting with an owner's representative and signing in (if available) on an owner-provided logbook. note- failure to sign in with a parish representative may cause non-payment of an invoice for services. o the technician and helper departing from the work site shall verify departure time by meeting with an owner's representative and signing out (if available) on an owner provided logbook. note- failure to sign out with a parish representative may cause non-payment of an invoice for services. o in case of excessive downtime, jefferson parish may provide an additional purchase order, not to exceed $10,000.00, to the successful bidder to obtain the necessary part(s) to complete the repair work. jefferson parish will not allow any markup of the dealer's invoice cost. section 6.0 - response time: bidder must provide a workforce and the necessary equipment and tools to respond to multiple facilities simultaneously. the bidder must respond within forty-eight (48) hours after receiving a reference number on non-emergency calls and within four (4) hours for emergency calls. jefferson parish reserves the right to cancel this contract if the bidder fails to respond to the site/location. late bids will not be accepted note: only bids written in ink or typewritten, and properly signed by a member of the firm or authorized representative, will be accepted. pencil and/or photostatic figures or signatures shall result in bid rejection. however, electronic signatures as defined in lsa - r.s. 9:2620(8) are acceptable. signature must be a secured digital signature. all bids submitted are subject to these instructions and general conditions and any special conditions and specifications contained herein, all of which are made part of this bid proposal reference. by submitting a bid, vendor agrees to comply with all provisions of louisiana law as well be in compliance with the jefferson parish code of ordinances, louisiana code of ethics, applicable jefferson parish ethical standards and jefferson parish resolution no. 136353 and/or resolution no. 141125 as amended. jefferson parish adheres to the louisiana code of governmental ethics, contained in louisiana revised statutes annotated, r.s. 42:1101, et seq. vendor/proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that would violate applicable louisiana law. violation of the louisiana code of governmental ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable law. all vendors submitting bids should register as a jefferson parish vendor if not already yet registered. registration forms may be downloaded from website and by clicking on vendor information. current w-9 forms with respective tax identification numbers and vendor applications may be submitted at any time; however, if your company is not registered and/or a current w-9 form is not on file, vendor registration is mandatory. vendors may experience a delay in payment if your company is not a registered vendor with jefferson parish. all quotations shall be based on f.o.b. agency warehouse or job site, anywhere within the parish as designated by the purchasing department. this provision does not apply to public works projects jefferson parish requires all products to be new (current) and all work must be performed according to standard practices for the project. unless otherwise specified, no aftermarket parts will be accepted. unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission. bidders should submit all questions in writing via email to the purchasing specialist's email address as indicated above, no later than five (5) working days prior to the bid opening. bid numbers should be mentioned in all requests. if submitting online, vendors may send questions via the e-procurement site no later than five (5) working days prior to the bid opening. if this bid requires a pre-bid conference (see additional requirements section), bidders are advised that such conference will be held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding instructions. the purchasing department will issue a written response to bidders' questions in the form of an addendum. please note that all official communication will be expressed in the form of an addendum. public works bids: all awards for public works in excess of $5,000.00 will be reduced to a formal contract which shall be recorded at the contractor's expense with the clerk of court and ex-officio recorder of mortgages for the parish of jefferson. a price list of recordation costs may be obtained from the clerk of court and ex-officio recorder of mortgages for the parish of jefferson. all awards in excess of $25,000.00 will require both a performance and a payment bond. unless otherwise stated in the bid specifications, the performance bond requirements shall be 100% of the contract price. unless otherwise state in the bid specifications, the payment bond requirements shall be 100% of the contract price. both bonds shall be supplied at the signing of the contract. a bid bond will be required with bid submission in the amount of 5% of the total bid, unless otherwise stated in the bid specifications. all sureties must be in original format (no copies) when submitting a bid online, vendors must submit an electronic bid bond through the respective online clearinghouse bond management system(s) as indicated in the electronic bid solicitation on central auction house. no scanned paper copies of any bid bond will be accepted as part of the electronic bid submission.