This document contains general information relating to the evaluation process, selection criteria and mandatory requirements which must be addressed for a bid to receive consideration. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or service categories as were included in the contract award. Any increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract. It is the responsibility of the bidder to inquire and clarify any requirement that is not understood. All verbal questions are discouraged. The City will not be bound by verbal responses to questions. All inquiries concerning this request for sealed bid should be submitted in writing to Mike Martin, Administration Manager, 2655 Valley Drive, Bristol, Virginia 24201. Inquiries by email should be made to mmartin@bristolva.org. The City may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact that would be caused by complying with such notice, in which case the contractor shall, in writing, promptly notify the City of the adjustment to be sought, and before proceeding to comply with the notice, shall await the City's written decision affirming, modifying, or revoking the prior written notice. If the City decides to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for any additional costs incurred as the result The City of Bristol, Virginia is requesting sealed bids on the following estimated quantities of material to be furnished between July 1, 2024 and June 30, 2025. Prices shall be provided for materials to be delivered to the City Solid Waste Facility at 2655 Valley Drive Bristol, VA 24201. The City reserves the right to reject any and all bids, to waive informalities and to negotiate with the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the bid to be deemed non-responsive and to be rejected as such. Prices shall be provided for materials to be delivered to the City's Solid Waste Facility at 2655 Valley Drive Bristol, VA 24201.
500 tons, more or less Sand (Non-Calcareous)
1500 tons, more or less No. 57 crushed stone (Non-Calcareous)
1500 tons, more or less No. 3 crushed stone (Non-Calcareous)
1500 tons, more or less No. 21B crushed stone (Non-Calcareous)
All materials are to comply with Virginia Department of Transportation Road and Bridge Specifications of latest date. City reserves the right to waive use of the Department of Transportation provided the material meets the specification(s) for the solid waste related application for which it is proposed to be used.
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