This is a service / maintenance or supply contract in Auburn, Washington. Contact the soliciting agency for additional information.

The City of Auburn is soliciting a second request for proposal from qualified consulting teams to provide professional services for the development of a Sub-Area Plan and Planned Action EIS (an RFP was previously released in October 2023). Development of these documents will include technical analysis needed to support development of a SEPA preferred alternative; preparation of a Comprehensive Plan Amendment for presentation to the community, Planning Commission, and City Council; development of a Planned Action EIS that enables more efficient future permitting; creation of development regulations that are designed to implement the Sub-Area Plan; and development of community engagement strategies that support the process. Questions regarding this solicitation should be directed to Jeff Tate, Director of Community Development, by email only at Jtate@auburnwa.gov. Information for the project is available on the City's website at online Any new information that is made available as a result of response to questions will be posted on this website by June 12, 2024. For specific instructions on information to include in the Proposal, refer to the section below entitled Proposal Elements. Evaluation of the Proposals and ultimate consultant selection is identified in the section entitled Selection Process and Evaluation Criteria below. Although the use of subconsultants is recognized as being necessary for a multidiscipline project, the City's preference is for the lead consultant to have the majority of the work performed in-house. PROJECT DESCRIPTION Development of a Sub-Area Plan that is consistent with the City's adopted Comprehensive Plan, the Washington State Growth Management Act, the Washington State Shoreline Management Act, and the Washington State Environmental Policy Act. This area is already identified in the City's Comprehensive Plan as a "Designated Sub-Area". Designated Sub-Areas are mapped areas in the city that are deserving of a full Sub-Area Plan but do not currently have a plan in place. The Designated Sub-Areas that are subject to this planning effort are "Stuck River Road" and "Mt. Rainier Vista". The City's Comprehensive Plan already includes general language related to the future of both areas. The Sub-Area Plan will include a Land Use Element, Housing Element, Parks and Recreation Element, Capital Facilities Element, Utilities Element, Transportation Element, and an Economic Development Element. Additionally, the Plan must consider and include recently enacted State Legislation that has an effective date within the window of Sub-Area Plan preparation (e.g. HB 1110 Middle Housing). The Sub-Area Plan will be developed and accompanied by a Planned Action EIS. SCOPE OF WORK The scope of services at a minimum should include the following: o A public outreach strategy o A Planned Action EIS o An EIS that includes a no action alternative and at least two other alternatives o Evaluation of existing conditions o Evaluation of off-site impacts o Technical evaluations of pertinent SEPA elements o Mitigation measures associated with identified impacts o A standalone Sub-Area Plan to include existing conditions maps and narratives, future land use maps and designations, overarching community wide goals policies, specific land use goals and policies The consultant should assume that city staff will be the lead presenter and contact related to fielding public inquiries and providing presentations to the Planning Commission and City Council, however there will be occasional requests for consultant presence at some evening meetings. PROPOSAL ELEMENTS Each proposal is limited to five (5) double-sided pages (excluding cover and dividers) (minimum font size 10 Arial), and should address the following items relative to the Sub-Area Plan and Planned Action EIS: 1. The Project Team's, including sub-consultants, expertise and experience with similar sub-area planning and Planned Action EIS project within the last 5 years. Please include the following information: o Project name o Location and Project Costs o A brief description of the project o The firm's role in the project o Project Team Member roles in the project o A project reference and contact phone number o Team member and firm qualifications (this information can be provided as a supplement to the 5 page limit) 2. List and describe briefly what you think are important issues, including any unique design or project constraints, and attributes of your firm that may set it apart, or make it particularly well-suited for the work at hand. Describe lessons learned by the firm/team regarding similar projects with other agencies. 3. The Project Team's anticipated Project Schedule and fee estimate for identified scope of work. 4. Public engagement methods and strategies that both satisfy the minimum legal requirements as well as encourage and enable meaningful public input. 5. Your firm's process/procedures for providing quality assurance/quality control throughout the life of the project. SELECTION PROCESS AND EVALUATION CRITERIA A committee of City personnel will evaluate and rate the proposals on the following criteria, weighted as indicated: 1. Project Team Qualifications (20%) 2. Relevant Prior Experience (20%) 3. Important Issues and Lessons Learned (20%) 4. Anticipated Project Schedule (10%) 5. Overview of Public Engagement Strategies (20%) 6. Quality Assurance / Quality Control Plan (10%) Following the evaluation of the Proposals, the City will interview up to three (3) of the prospective consultants. Those firms selected for interview will have the opportunity to present their past experience with similar projects and overall project approach. All agencies performing work with the City of Auburn must have insurance that meets or exceeds the City's minimum requirements and a City of Auburn Business License. The agency will submit an approved certificate of insurance prior to signing a contract and provide evidence of a business license prior to submittal of a first invoice. The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty 30 days after the award of the proposal. The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty 30 days after the award of the proposal. The method of Contractor Selection has not been Determined at this time.