This is a service / maintenance or supply contract in Lincoln, Massachusetts. Contact the soliciting agency for additional information.

The Town of Lincoln is a small, rural community located 15 miles west of Boston. We are committed to fostering diversity through our public policy to better serve our community. As such, we promote diversity, equity and inclusion through our procurement practices and strongly encourage such businesses (minority, women, veteran, service-disabled veteran, disability and LGBT-owned) to submit proposals to work with us. The Community Center Building Committee on behalf of the Lincoln Select Board ("Owner"), is seeking the services of a qualified "Owner's Project Manager" as defined in Massachusetts General Laws Chapter 149, Section 44A 1/2 and as further defined by the provisions of this Request for Qualifications ("RFQ"), to provide Project Management Services for the schematic design and construction of a Community Center to be located on the Ballfield Road school campus in Lincoln, Massachusetts ("Project"). May 8, 2024 Last day for questionsfrom Respondents, by 5:00 pm Questions Any questions concerning this Request for Qualifications must be submitted by email or in writing to Daniel Pereira, Asst. Town Administrator, whose contact information is above, by 5:00 pm on May 8, 2024. Questions will be answered, and addenda (if any) distributed via email and by posting on the Owner's website no later than May 15. SCOPE OF SERVICES AND TIMETABLE Working closely with the Community Center Building Committee (CCBC) and our selected architecture firm, assist with the schematic design, design development, construction documents, bid and award, construction administration, commissioning, and final closeout of the Project. The final scope of services to be included in the contract will be subject to negotiation with the Town. The following tasks are such items as are expected to be included in the scope of services for each phase: A. Review and critique the Architect's plans and project cost estimates; review any resulting bid documents for cost, constructability issues, missing items, coordination, and compliance with the requirements of M.G.L. 149, SS 44A-44L and all other applicable laws and regulations. B. The OPM shall be responsible for helping the CCBC to prepare for and facilitate a number of public workshops, hearings and town meetings intended to gather appropriate public input on key project decisions. The project timeline and key milestones are provided later in this Section in Table 1. C. Coordinate with the School Committee, Planning Board, Historical Commission and Conservation Commission as needed, and other local or state permitting boards, to ensure efficient and timely site plan and other permitting reviews for the project. D. Assist with proper sequencing of the project, including pre-project tasks such as the construction of the new school maintenance shop and improvements to outdoors spaces to ensure smooth operations. E. Assist with value engineering of the project's construction components as needed. F. Assist the Town and the Architect with evaluating all options for energy efficiency (solar energy panels, heat pumps, etc.). G. Ensure any bid documents created by the Architect are complete and meet all legal obligations under procurement law. H. In consultation with the Architect, oversee the construction bidding process to ensure compliance with public bidding requirements. I. Attend meetings with the Town, building committee and any other required organizations or offices during all phases of Design and Construction. Number of meetings TBD. J. Assist the Town and Architect with the bid opening and construction contract award phase. K. Monitor progress and quality of construction. L. Oversee Architect's performance on construction-related issues. M. Facilitate weekly job-site meetings with the Architect and General Contractor during the construction phase of the project as the Awarding Authority's representative. Maintain official records of said meetings. N. Coordinate the flow of information among Town Officials, the Architect, General Contractor, CCBC and other parties. O. Advise the Architect and the Contractor regarding any issues that may arise requiring resolution by either party. P. Review the progress of construction, compare progress to construction schedules, and advise the Contractor, Architect, and the Town regarding any concerns with the progress of construction. Q. Prepare a full monthly written report summarizing the progress of design and construction of the project, highlighting important events and raising pending issues that must be addressed. If necessary, work with the Town's attorney to discuss any legal issues regarding the project. R. Monitor the services of a Clerk-of-the-Works, as needed, to ensure quality control and specification compliance. S. Review General Contractor's weekly payrolls and certify compliance with prevailing wage requirements for all individuals employed on the project, as required by State law. T. Attend other meetings, as necessary. U. Maintain a complete project file, including but not limited to, a file of correspondence, monthly reports, daily reports, payment records, work progress photographs, videos, construction schedules, and files on particular issues as they arise. Deliver project files to the Town in electronic form on a quarterly basis and at project close. Inspect and observe the General Contractor's work with respect to quality, contract standards, labor standards, safety, and site security and provide final accounting to the Town at the completion of the project. V. Obtain satisfactory performance from each Contractor and each Subcontractor. Recommend courses of action to the Town when the requirements of the construction contract are not being fulfilled and the non-performing party will not take satisfactory corrective action. W. Advise the Town of necessary or desirable changes to the project, assist in negotiation of the Contractor's proposals for these changes, submit recommendations to the Architect and the Town, and if accepted, prepare, or cause the Contractor to prepare change orders for the Architect's review and the Town Administrator's approval. Establish and implement an electronic system for monitoring and reporting on change orders, including approved change orders, pending change orders, and anticipated change orders. X. Develop and implement procedures for prompt review and processing of applications for payment from the Contractor for progress and final payments, including certification requirements by the Architect. Make recommendations to the Town Administrator for payment(s). Y. At the conclusion of the project, assist in obtaining the as-built drawings and all other construction related documents and all materials necessary for occupancy and full operation of the facility. Collect all O&M manuals and instructions, warranties, record drawings and as-builts; ensure that Contractor(s) perform equipment testing and train Town employees on equipment usage and maintenance. Z. Ensure punch list close-out of all construction contract work and site clean-up by contractors.