This is a service / maintenance or supply contract in Glendale, California. Contact the soliciting agency for additional information.

A. Services Requested Under this Request for Proposals ("RFP"), the City of Glendale ("City") Public Works Department is soliciting Proposals from suitably qualified firms ("Contractor") to develop and implement a comprehensive outreach campaign to engage the general public in understanding and adhering to our city tree ordinances, and perform targeted outreach with our single-family residents, multi-family property managers and owners, homeowner associations, businesses, the public and any other relevant residents and visitors to the City ("Services"). The specific outreach topics will be agreed upon by the City of Glendale staff and the selected Contractor before any outreach commences. The Consultant will perform the Services according to: o The Scope of Services which are attached as EXHIBIT 1 to this RFP; o The Services Time Schedule, which is attached as EXHIBIT 2 to this RFP; o The instructions and requirements in this RFP; and o The proposed Contract. The City requires a well-managed and financially sound individual or firm with demonstrated skills and technical ability and high levels of customer service and satisfaction to perform the Services and fulfill the requirements outlined in this RFP. A potential Proposer should read this document in its entirety before preparing and submitting a Proposal. B. Definitions In this RFP, the following words and phrases have the meaning ascribed to them below: o Agreement / Contract The entire and integrated written agreement between the City and the Contractor that takes the place of prior negotiations, representations, or agreements, either written or oral. o City The City of Glendale. Depending on the context in which it is used, the term City also may refer to: The geographic area known as the City of Glendale; or A person whom the City of Glendale employs or uses and who is authorized to represent the City of Glendale in matters concerning the Project. o City Project Manager The City's designated representative for all issues related to the Project. o Contractor The selected Proposer(s) to whom the City has awarded a Contract for the Project. o Project The entire Services described in this RFP. Services may constitute the whole or a part of the Project. o Proposal The documents and other items that a Proposer submits in response to this RFP. o Proposer The person, entity, or organization that submits a Proposal in response to this RFP. o RFP This Request for Proposals and all of its attachments, including documents and other items from the City and relevant third parties. o Services The work, labor, tasks, operations, activities, materials, supplies, equipment, deliverables, duties, and obligations: Described in this RFP; and Required by, and reasonably inferable from, the Contract-- whether completed or partially completed. o Subcontractor A contractor, supplier, vendor, person, entity, or organization whom Contractor hires, employs, or uses on Contractor's behalf to provide, perform, or fulfill a portion of the Services. C. Term of Services and Contract The Services described in this RFP and in the proposed Contract are for a period of one (1) year ("initial term"), beginning on July 1, 2024, through June 30, 2025. The City will have the option to extend the Contractor's Contract for an additional two (2) years from July 1, 2025, through June 30, 2027. The renewal option is at the sole discretion of the Director of Public Works. D. Proposal Security The following requirement applies if this box is checked: B. At its expense, each Proposer must obtain and submit with its Proposal a "Proposal Bond" ("bond"), or a Cashier's Check ("check") drawn on a solvent bank, payable to the City of Glendale, for an amount equal to five percent (5% of the "Total Price Proposal Amount." The bond or check will serve as a guarantee on the part of the Proposer that if the City awards the Proposer a Contract, the Proposer will accept and enter into the Contract. For the bond, the Proposer must use the City's form, entitled "Proposal Bond." See Exhibit 5 ("Proposal Bond Requirements and Form") for additional requirements and the Proposal Bond form. C. E. Insurance At its expense, the successful Proposer must obtain and maintain insurance, while the Contract is in effect, that fully meets the requirements of and contains provisions entirely consistent with all of the City's "Insurance Requirements," which are noted in EXHIBIT 3 ("Insurance Requirements"). Evidence of the insurance coverages will need to be in place before a Contractor starts performing the Services. A Proposer must be prepared to meet all City insurance requirements (at no cost to the City) if the Proposer is awarded a Contract. The City will require certificates of insurance and additional insured endorsements when the successful Proposer submits a signed Contract to the City. Before a Proposer submits a Proposal: o Proposer must give to its insurance company, or insurance agent, the "Insurance Requirements" in this RFP and the proposed Contract; o The insurance company's underwriter or agent then must complete the "Insurance Requirements Affidavit" (PF: IV. Insurance Requirements Affidavit, Page 83, of the attached PROPOSAL FORMS) which states that the insurer's underwriter or agent will furnish the City with the required insurance documents within fourteen (14) calendar days after the Proposer's having been notified of the Contract's award; and o The Proposer must submit the "Insurance Requirements Affidavit" with its Proposal. The City may reject any Proposal made without this affidavit or made with an incomplete affidavit form. F. Proposer's Indemnification of the City At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any and all liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damages, costs, and expenses (including attorneys' fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following: o Proposer's submitting the Proposal; o The City's accepting Proposer's Proposal; or o The City's awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local laws. G. About the City of Glendale Glendale is the fourth largest city in Los Angeles County, has a current population of 196,543 residents (U.S. Census Update: 2020), and spans 30.6 square miles. The City was incorporated on February 16, 1906, and as a Charter city, Glendale voters determine how the city government is organized and governed. A Council-Manager form of government manages Glendale. Five councilmembers are elected at large to serve 4- year terms. Each year Council selects one member to serve as Mayor. The City Manager serves as the Chief Executive Officer. The City's Mission Statement is: The City of Glendale delivers exceptional customer service through precision execution and innovative leadership. As a premier City anchored in pride of civic ownership, Glendale's success is realized through a community that is safe, prosperous, and rich in cultural offerings. The City accomplishes its mission and realizes its vision by providing emphasis on fiscal responsibility; exceptional customer service; economic vibrancy; informed & engaged community; safe & healthy community; balanced, quality housing; community services & facilities; infrastructure & mobility; arts & culture; sustainability. Glendale prides itself on the quality of services it provides to the community. As a fullservice City, each of the 14 departments strives to provide the highest quality of service to Glendale residents, businesses, and visitors. These departments include City Attorney, City Clerk, City Treasurer, Community Development, Community Services & Parks, Finance, Fire, Glendale Water & Power, Human Resources, Information Technology, Library, Arts & Culture, Management Services, Police, and Public Works. The Department of Public Works maintains roughly 50,000 city-owned street and park trees and is responsible for trees within its 5800 acres of open space. Public Works also administers the two tree ordinances: o City Tree Ordinance (Glendale Municipal Code 12.40) relating to any Cityowned tree growing on City property, rights-of-ways, or planting easements. Approximately 50,000 trees are growing along City streets and in parks. o Indigenous Tree Ordinance (Glendale Municipal Code 12.44) relating to any native oak, bay, or sycamore tree at least 6" in tree trunk diameter or larger, on public or private property. The website for this program is website. A Proposal must be submitted on the attached Proposal Form package. Oral, telephonic, facsimile, or electronically transmitted (email) Proposals are invalid, and the City will not accept or consider them. If a Proposer has any question about this RFP, the proposed Contract, or the Scope of Services, or if a Proposer finds any error, inconsistency, or ambiguity in the RFP, or the proposed Contract, or both, the Proposer must make a "Request for Clarification" before submitting its Proposal. The Proposer must submit a Request for Clarification in writing by letter or email to: City of Glendale Department of Public Works Attention: Loren Klick, Urban Forester 541 West Chevy Chase Drive Glendale, CA 91204 Email: LKlick@GlendaleCA.gov The City must receive the Request for Clarification on or before 5 p.m. on Wednesday, May 29, 2024. If necessary, the City will make clarifications, interpretations, corrections, or changes to the RFP, or the proposed Contract, or both, in writing by issuing Addenda, as described in Section II.F (below). A Proposer must not rely upon, and the City is not bound by, purported clarifications, interpretations, corrections, or changes to the RFP and the proposed Contract, that are made verbally or in a manner other than a written advisory from the City. The City will issue Addenda in writing only. The City will make reasonable efforts to deliver Addenda to all Proposers whom the City knows have received the RFP and have provided a street address for receipt of Addenda. The City cannot guarantee that all Proposers will receive all Addenda. Proposers may also inspect the Addenda at the Public Works Department, Administration 633 E. Broadway, Room 209 Glendale, California 91206, during its business hours, Monday-Friday, 7:30 a.m. to 5:00 p.m. This RFP is also on file there. Proposers must make an appointment to inspect the Addenda or RFP at least two business days in advance by calling (818) 548-3900. At any time before the "Proposal Deadline", the City may issue Addenda withdrawing the RFP or postponing the Proposal Deadline. However, if any Addenda results in a material change to this RFP, or the proposed Contract, or both, the City will extend the Proposal Deadline by not less than seventy-two (72) hours. The City will treat transmittal of Addenda to potential Proposers by U.S. mail, fax, or email as sufficient notice of the changes made by the City.