This is a service / maintenance or supply contract in Passaic, New Jersey. Contact the soliciting agency for additional information.

These general specifications and requirements are prepared for the purpose of entering into a contract for the Service and/or Repair of Refrigeration Units. Question Submission Deadline:May 30, 2024, 12:00pm Contact Information Project Contact: Jessica Tomczyk Coordinator of Food Services 663 Main Ave 8th Floor Passaic, NJ 07055 Email: jtomczyk@passaicschools.org Phone: (973) 470-5430 The Board of Education of the City of Passaic, New Jersey, hereby advertises for competitive bids in accordance with N.J.S.A. 18A:18A-21(a,b) for the School Year 2024 - 2025. The Board of Education does not accept mail, UPS / FED EX / and other express delivery services, hand delivery, and email submission of Bids. All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action Against Discrimination and N.J.A.C. 17:27 et seq. Each bid shall be accompanied by a bid bond, cashier's check or certified check made payable to the Passaic Board of Education, for ten percent (10%) of the amount of the total bid, however, not to exceed $20,000. Bidders are required by law to submit a Statement of Ownership Disclosure form statement setting forth the names and addresses of all persons and entities that own ten (10%) percent or more of its stock or interest of any type at all levels of ownership. A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the bid. The bid package will also include other documents that must be completed and returned with the bid. Failure to comply with Instructions to Bidders and to complete and submit all required forms may be cause for disqualification and rejection of the bid. The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive any informalities that may be in the best interest of the board. Performance Bond (NOT REQUIRED) When required, the successful bidder shall furnish a Performance, Payment, and Completion Bond in a sum of at least one hundred percent (100%) of the total amount payable by the terms of this Contract. Such written guarantee shall be made payable to the Passaic Board of Education and shall be in the form required by Statute. Such bond shall further carry a stipulation that no advance, premature, excessive, or delayed payments by the Board shall in any way affect the obligation of the Surety on its bond. Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work by the Board shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be equally bound to the same extent as the Contractor. It is expressly stipulated that the Surety for the Contractor on the project shall be obligated to make periodic inquiries of the Board at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the Board. In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason whatsoever, it shall become the unqualified obligation of the Surety for the defaulting Contractor to complete the Contract in accordance with its terms following receipt of notice from the owner of such default. The Contractor shall execute a formal contract with the Board in the form required and in such number of counterparts as the Board may request. Such Performance, Payment, and Completion Bond shall be furnished and such Contracts shall be executed and delivered by the contractor within ten (10) days after the receipt by the contractor of notice accepting his bid by the Board. The Board of Education will only accept performance bonds from surety companies that are licensed and qualified to do business in the State of New Jersey. Scope of Service Scope of Work: It shall be the responsibility of the successful bidder, when called to provide such Service as may be required to repair the various Refrigeration Units in good and efficient operating condition. The contractor and/or refrigeration repairman shall be on call duty 24 hours a day, weekends and holidays, day or night. Contractor agrees to supply qualified refrigeration servicemen to properly service all the various types of equipment used in the schools. Failure to supply qualified personnel, excluding supervisors, will be cause for termination of contract on three (3) days' notice. The contractor's response to calls for service shall be within two (2) hours of notification by the Board, specific time will be approved and coordinated with the Food Service Office. Contractor must be available during all open days listed on the school calendar for that year. The contractor and/or his personnel shall fill out a Board Labor Repair Slip for each and every service call made during the duration of this contract. The Labor Repair Slip is in addition to any other form, invoice or other records used by the contractor for this contract or as specified by the head of Food Service. Failure by the contractor to furnish the Labor Repair Slip and/or any information requested on the Labor Repair Slip will result in the rejection of the payment request. All work shall be guaranteed for a minimum of (90) days. Related call-backs within the 90 days period will be on a no-charge basis for either labor or materials. Replacement parts shall be purchased by the Service Contractor when requested by the supervisor of Food Service and billed to the Board of Education at contractor's cost (+) a percentage (%) submitted in the contractor's proposal. A copy of the receipt of purchase shall be attached to each bill - failure to so will result in rejection of the payment request. All parts shall be purchased from original equipment/manufacturer and/or their licensed representative. Upon replacement or repair of major components (i.e. blowers/compressors, motors, pumps, valves, etc.), the contractor shall perform an operational test of the component and/or system in the presence of Board personnel. Prior to the replacement or installation of major components and/or parts, the contractor shall submit to the Coordinator of Food Service for approval, catalog cuts and other pertinent data of the proposed component and/or part. All major components and/or parts replaced by the contractor shall be guaranteed by the contractor against defects in material and workmanship for a period of one (1) year, unless otherwise specified, from the date of completed installation. The contractor shall, upon installation of a major component and/or part, furnish to the Board a written guarantee for said component. Failure by the contractor to furnish written guarantees for major components and/or parts will result in the rejection of the invoice. Contractor shall keep work area clean and safe. All debris must be removed from the premises. The contractor shall complete other duties and work so assigned by the Coordinator of Food Service. Any large repairs must furnish a quote first, which must be signed and approved by the Coordinator of Food Services before any repairs are completed. Contact person is Jessica Tomczyk at 973-470-5430. All Refrigeration Service Repair Contract work shall be coordinated through the office of Food Service. Twice yearly, all listed school locations will have general cleaning/maintenance performed on any refrigeration/freezer units in each kitchen location. This includes, but is not limited to, cleaning refrigeration coils, inspection for fluid leaks, and inspecting electrical connections. Any necessary repairs will be brought to the attention of the Coordinator of Food Services. Pricing for maintenance contract (twice yearly per school) should be quoted separately in bid proposal. All work must be completed to the satisfaction of the Food Service Supervisor before any payment can be considered. The term of contract will be from July 1st, 2024 through June 30th, 2025