The City of Ada desires to contract with a qualified person or firm(s) to provide site planning, layout and design services for a amphitheater remodel project area of Wintersmith Park. The engineer will be responsible for providing all consultant services including but not limited to engineering in the fields of civil, mechanical, electrical, and structural services as necessary, potentially including geotechnical and site survey information. The selected firm will coordinate with city staff in confirming/evaluating items listed in the scope of work. Additionally, the selected design firm will provide all services necessary to review and verify all design standard requirements, prepare documents for permitting, prepare bidding documents, estimate construction costs, provide value engineering, assist with bidding and award activities, arrange and conduct meetings if needed, perform construction phase services and assist in the warranty review The consultant shall also be capable of performing or providing the following services:
1. Conduct coordination meetings with City of Ada to become completely knowledgeable on the needs, obligations, legal requirements, schedule, and community expectation for work.
2. Make presentations as required to the city and the public, explaining, and allowing for generation of support for the program to include design and construction expectations.
3. Provide written progress reports to the city as directed in contract. The City of Ada reserves the right to verify the qualifications as provided or ask for further qualifications for performance of the services described herein. In addition, the City of Ada reserves the right to:
1. Reject any or all the submitted Statement of Qualifications.
2. Issue clarifications to the RFQ or rejection of the RFQ.
3. Execute an Agreement (Task Order Edition) with one or more of the Consultants.
4. Waive informalities and irregularities in the RFQ Questions: All questions regarding this Request for Qualifications should be submitted via email only prior to 4:00 p.m. on May 30, 2024. Please address questions to Shelly Williams, Engineering Project Manager, and Tommy
Eaton, Parks and Facilities Director, at the following email address: Shelly Williams, PE Email: shelly.williams@adaok.com Tommy Eaton, Email: tommy.eaton@adaok.com The method of Contractor Selection has not been Determined at this time Request for Qualifications to provide site planning, permitting, construction plans and specifications as well as bid documents for the rehabilitation of the Wintersmith Park Amphitheater area. The City of Ada has secured funding through the Land Water Conservation Grant to address the drainage and rehabilitation of an aging amphitheater area in Wintersmith Park. Wintersmith Park is listed in the National Register of Historic Places. Rehabilitation will include repairs to existing seating area and to address drainage issues causing the need for the repairs. It will also include some ADA compliant sidewalk installation, upgrades to electrical system, and restroom facility. The contract will include preparation of documents for necessary permitting and bid documents.)"
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